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<div><font color="#1F497D">A message from Eric Richards:</font></div>
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<div>Good afternoon,</div>
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<div>At a recent Fall Administrators Conference I trained a group consisting largely of special education directors and their assistant directors. One of the topics we discussed was violations found in A-133 audits of LEAs who receive IDEA funds. </div>
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<div>I mentioned that while there a<font color="#1F497D">re</font> only a small number that come to our attention each year, those that do often involve inadequate documentation of time and effort for staff funded with IDEA funds, or failure to support the
allocated amount charged to a staff member with proper documentation.</div>
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<div>Many of you already know this, but if a staff position is allowed to be funded under IDEA (some positions are allowable, others are not per EDGAR and OMB requirements) there must be time and effort records maintained.</div>
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<div>For allowable staff funded 100% with IDEA funds, a semi-annual certification is required to be maintained on each of these employees. Here is a link that provides an example of what is required, and you may have seen this with your Title 1 fund requirements
as well:</div>
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<div><font face="Calibri, sans-serif" size="2"><a href="http://www.ode.state.or.us/initiatives/nclb/docs/semiannualcert.rtf"><font face="Arial, sans-serif" size="2" color="#0000FF"><u>http://www.ode.state.or.us/initiatives/nclb/docs/semiannualcert.rtf</u></font></a></font></div>
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<div>For staff who have some of their salary paid for under IDEA, but are assigned to other cost centers as well, the attached is a sample form that would meet requirements:</div>
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<div><font face="Consolas, monospace" size="2"><a href="http://www.ode.state.or.us/initiatives/nclb/docs/sampletimeandeffort.xls"><font face="Arial, sans-serif" size="2" color="#0000FF"><u>http://www.ode.state.or.us/initiatives/nclb/docs/sampletimeandeffort.xls</u></font></a></font></div>
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<div><b>Please notify your special education director that I have sent this message to you with the attached sample forms. </b>You may already be using them or something similar, and as I mentioned, the number of time and effort violations reported each year
are small. But if you do not have such a mechanism in place we hope this will be helpful.</div>
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<div>As always, please feel free to contact me if you have any questions.</div>
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<div><font face="Brush Script MT, cursive" size="4">Eric</font></div>
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<div>Eric A. Richards, Director of Operations</div>
<div>Oregon Department of Education</div>
<div>Office of Student Learning and Partnerships</div>
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<div>503-947-5786</div>
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<div>the public under Oregon Law.</div>
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