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<div style="padding-left: 36pt; ">TO: Oregon School District Superintendents; School District Business Managers; Grant Managers</div>
<div style="padding-left: 36pt; "> </div>
<div style="padding-left: 36pt; ">FR: Sue MacGlashan, Assistant Superintendent - Office of Finance and Administration (ODE)</div>
<div style="padding-left: 36pt; "> </div>
<div style="padding-left: 36pt; ">RE: American Recovery and Reinvestment Act – Section 1512 Reporting Due – District Deadline of 12/31/09</div>
<div style="padding-left: 36pt; "> </div>
<div style="padding-left: 36pt; ">As you probably are well aware, on February 17, 2009, President Barack Obama signed into law the American Recovery and Reinvestment Act (ARRA) of 2009, which provides a significant increase in federal support for education.
</div>
<div style="padding-left: 36pt; "> </div>
<div style="padding-left: 36pt; ">The ARRA is clear that every dollar spent is subject to unprecedented levels of transparency and accountability. The ARRA requires extensive reporting by entities receiving ARRA funding. </div>
<div style="padding-left: 36pt; ">Data on the use of ARRA funds by recipients (i.e., the state) and sub-recipients (i.e., local educational agencies and other entities receiving funds through the state) are due to the federal government no later than the 10th
day after the end of each calendar quarter. T<font color="#0D0D0D">he</font> second round of reporting is due to the federal government on January 10, 2010 and will cover the period from the initial date of the grant award through December 31, 2009. The initial
date of the grant award is February 17, 2009. </div>
<div style="padding-left: 36pt; "><font face="Times New Roman, serif" size="3" color="#1F497D"> </font></div>
<div style="padding-left: 36pt; ">The ODE’s data collection tool entitled “Recovery Act Reporting Collection” opened on December 3, 2009 to help ensure the State complies with ARRA Section 1512 reporting requirements. As with the first round of reporting,
ODE’s reporting system will collect required information for each grant ODE has <font color="#0D0D0D">made to its sub</font>-recipients and the State report these data to the federal government on your behalf. Nearly every Oregon school and education service
district has received some level of ARRA funding and thus should be completing this collection. Your reporting <font color="#0D0D0D">this time</font><font color="#1F497D"> </font>needs to include data on your ARRA activities from February 17, 2009 through December
31, 2009.</div>
<div style="padding-left: 36pt; "> </div>
<div style="padding-left: 36pt; "><b>No waivers can be granted for Section 1512 reporting; this reporting is mandatory. For the ODE to meet the federal </b><font color="#0D0D0D"><b>deadline, ODE sub</b></font><b>-recipients will have to submit their data by
December 31, 2009. (I am pleased to be able to tell you we had 100% compliance with the first round of reporting.)</b></div>
<div style="padding-left: 36pt; "><font face="Times New Roman, serif" size="3"> </font></div>
<div style="padding-left: 36pt; ">For ease of reporting, the ODE has pre-populated as much data as possible, including grant amounts awarded and received. We have used drop-down lists and formatted boxes, to the extent possible, to simplify data entry.<font color="#1F497D">
</font><font color="#0D0D0D">To assist with this latest</font><font color="#1F497D"> </font><font color="#0D0D0D">reporting</font><font color="#1F497D">,</font><font color="#0D0D0D"> we have added a button named “Pre-Populate with Previous Quarter’s Data and
Save” that - when selected - will pre-populate the collection and save with the previous quarter’s cumulative data on job impact, infrastructure and vendor data. If there are no changes from the previous collection, your data have been saved and you can exit
the collection. As noted, reporting is cumulative and the pre-populate feature can be used as your starting basis. If you need to make changes, you can simply update the appropriate field. When you are finished with your edits, hit the “save” button when ready
to submit and this will overwrite any previous data entries. The date and time stamp will be updated each time the “save” button is pushed. </font></div>
<div style="padding-left: 36pt; "><font face="Times New Roman, serif" size="3" color="#0D0D0D"> </font></div>
<div style="padding-left: 36pt; "><font color="#0D0D0D">Please note we recently were told the federal Office of Management and Budget will be issuing some additional guidance shortly on the calculation of jobs retained or created. Once ODE staff review this
guidance, we will update our previously issued FAQ document for sub-recipients and send it to you promptly. We appreciate your patience and understand any frustration you may have that revised guidance is coming after the collection has opened. The lack of
timely guidance from federal entities has been one of the challenges of implementing ARRA requirements. </font></div>
<div style="padding-left: 36pt; "><font face="Times New Roman, serif" size="3" color="#1F497D"> </font></div>
<div style="padding-left: 36pt; ">For your reference, below are listed the ODE contacts for each ARRA grant. For more information, please contact (to search the staff directory, click <a href="http://www.ode.state.or.us/search/staff/staff.aspx"><font color="#0000FF"><u>http://www.ode.state.or.us/search/staff/staff.aspx</u></font></a>).</div>
<div style="padding-left: 36pt; "> </div>
<div style="padding-left: 36pt; "><u>Grant Title Grant Manager ODE Contact </u></div>
<div style="padding-left: 36pt; ">IDEA Part B, Section 611 Eric Richards <font color="#1F497D"> </font>Steve Smith</div>
<div style="padding-left: 36pt; ">IDEA Part B, Section 619 Nancy Johnson-Dorn Nancy Johnson-Dorn</div>
<div style="padding-left: 36pt; ">IDEA Part C Nancy Johnson-Dorn Nancy Johnson-Dorn</div>
<div style="padding-left: 36pt; ">SFSF <font color="#1F497D"> </font>Michael Wiltfong <font color="#1F497D"> </font>Michael Wiltfong</div>
<div style="padding-left: 36pt; ">CNP <font color="#1F497D"> </font>Heidi Dupuis Heidi Dupuis</div>
<div style="padding-left: 36pt; "> </div>
<div style="padding-left: 36pt; ">Thank you for your assistance in helping the State of Oregon comply with the reporting requirements of ARRA.</div>
<div><font face="Times New Roman, serif" size="3"> </font></div>
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