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<div style="margin-bottom: 10pt; padding-left: 36pt; "><font face="Arial, sans-serif" size="2">TO: Oregon School District Superintendents; School District Business Managers; Grant Managers</font></div>
<div style="margin-bottom: 10pt; padding-left: 36pt; "><font face="Arial, sans-serif" size="2">FR: Sue MacGlashan, Assistant Superintendent - Office of Finance and Administration (ODE)</font></div>
<div style="margin-bottom: 10pt; padding-left: 36pt; "><font face="Arial, sans-serif" size="2">RE: Important Information About ARRA Reporting for the Quarter Ending December 31, 2009</font></div>
<div style="margin-bottom: 10pt; "><font color="#1F497D"> </font></div>
<div style="margin-bottom: 10pt; padding-left: 36pt; "><font face="Arial, sans-serif" size="2">As you probably are aware, in December 2009 the federal Office of Management and Budget (OMB) issued updated guidance for reporting jobs created or retained as a
result of the American Recovery and Reinvestment Act (ARRA) of 2009. Unfortunately, this guidance was issued about two weeks after the Oregon Department of Education (ODE) opened its data collection for the quarter ending December 31, 2009 and just before most
districts were starting winter break. Therefore, in an e-mail dated December 18, 2009, I indicated districts should continue to report using previously issued ODE guidance for calculating jobs until further notice. This advice was based on conversations with
the U.S. Department of Education. <br>
<br>
Many states experienced the same challenges as Oregon in being able to implement the new guidance on such short notice. As it turns out, however, OMB has remained firm on the implementation date of its December guidance, i.e., it is effective for the quarter
ending December 31, 2009. Fortunately, in recognition of the challenges states have faced, the federal government has extended the deadline for making corrections to these data.
<br>
<br>
This e-mail is to let you know ODE is re-opening its ARRA data collection for the period ending December 31, 2009 to give you an opportunity to change, if necessary, your job data and thus ensure the State of Oregon complies with the updated OMB guidance. This
collection will be open from January 21 through February 3. Districts and other sub-recipients of ARRA funding will need to do the following:<br>
<br>
1) Please have the appropriate personnel review the revised methodology for calculating jobs created or retained due to Recovery Act funding and recalculate your job data using the new methodology. (Please see below for a link to ODE’s updated FAQs as of 1-20-10
and note the updated section 3.)<br>
<br>
2) If, as a result of step 1, there is a difference between your new job data and what you previously reported to ODE for the quarter ending December 31, 2009, please revise the data in ODE’s collection tool by February 3.</font></div>
<div style="margin-bottom: 10pt; padding-left: 36pt; "><font face="Arial, sans-serif" size="2">3) If you do not need to revise your data, please go into the ODE collection tool and re-save the data you previously entered as confirmation to ODE that you have
reviewed your earlier calculations and they still are correct.</font></div>
<div style="margin-bottom: 10pt; padding-left: 36pt; "><font face="Arial, sans-serif" size="2">4) Be sure to retain documentation of your recalculations for audit purposes.
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If, as the result of our review of your data, we believe you should have made changes but you don’t by February 3, ODE staff will contact your district.<br>
<br>
Thank you in advance for your compliance with these revised requirements. We realize this may be a frustrating process for you. Please know that ODE greatly appreciates your efforts in helping ensure the State of Oregon complies with the significant reporting
requirements under the Recovery Act of 2009.</font></div>
<div style="margin-bottom: 10pt; padding-left: 36pt; "><a href="http://stimulus.k12partners.org/category/subject-area/general-directives"><font color="#0000FF"><u> http://stimulus.k12partners.org/category/subject-area/general-directives</u></font></a></div>
<div style="margin-bottom: 10pt; padding-left: 36pt; ">Sincerely –</div>
<div style="padding-left: 36pt; "><font face="Lucida Calligraphy, cursive"><i>Sue MacGlashan, CPA, CGFM</i></font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">Assistant Superintendent</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">Office of Finance and Administration</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">Oregon Department of Education</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">255 Capitol Street NE</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">Salem, Oregon 97310</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">(503)947-5658</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">susan.macglashan@state.or.us</font></div>
<div style="margin-bottom: 10pt; padding-left: 36pt; "> </div>
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