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<div> <font face="Calibri, sans-serif" size="2">DA: </font><font face="Arial, sans-serif" size="2"><b>March </b></font><font face="Arial, sans-serif" size="2"><b>4, 2010</b></font></div>
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<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2"><b>TO: Oregon School District Superintendents; School District Business Managers; Grant Managers</b></font></div>
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<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2"><b>FR: Sue MacGlashan, Assistant Superintendent - Office of Finance and Administration (ODE)</b></font></div>
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<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2"><b>RE: American Recovery and Reinvestment Act – Section 1512 Reporting Due – District Deadline of </b><b>3/31/10</b></font></div>
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<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">Good afternoon -<font color="#1F497D"> </font>By now, you probably are well aware of the reporting requirements under the American Recovery and Reinvestment Act (ARRA), which was<font color="#1F497D">
</font>signed into law by President Obama on February 17, 2009. This law has provided a significant increase in federal support for education at a critical time for states but also requires extensive reporting by entities receiving ARRA funding. Data on the
use of ARRA funds by recipients (i.e., the state) and sub-recipients (i.e., local educational agencies and other entities receiving funds through the state) are due to the federal government no later than the 10th day after the end of each calendar quarter. </font></div>
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<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">We are approaching the due date for our third round of reporting<font color="#1F497D"> </font>to the federal government<font color="#1F497D">,</font> April 10, 2010. No waivers can be
granted for Section 1512 reporting; it is mandatory. For the state to meet the federal deadline, ODE’s sub-recipients will have to submit their data by<b> March 31, 2010. </b></font></div>
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<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">ODE’s data collection tool entitled “Recovery Act Reporting Collection” opens today, March 4. As with the previous rounds of reporting, ODE’s reporting system will collect required information
for each grant ODE has made to its sub-recipients and the state will report these data to the federal government on your behalf. Your reporting needs to include cumulative data on your ARRA activities from February 17, 2009 through March 31, 2010 <font color="#1F497D">-
</font>with the exception of the job data. You should<font color="#1F497D"> </font>report your job data for the third quarter only (i.e., not cumulatively).</font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2"> </font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">To assist you<font color="#1F497D"> </font>with reporting, note there is a button named “Pre-Populate with Previous Quarter’s Data and Save” that - when selected - will pre-populate the
collection and save with the previous quarter’s data on job impact, infrastructure and vendors. If there are no changes from your previous submission, your data have been saved and you can exit the collection. Or, the pre-populate feature can be used as your
starting basis if you need to make changes; you can pre-populate and then simply update only those fields needing revisions. When you are finished with your edits, hit the “save” button when ready to submit and this will overwrite any previous data entries.
The date and time stamp will be updated each time the “save” button is pushed. </font></div>
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<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">For your<font color="#1F497D"> </font>reference, here is a link to the ODE’s FAQ document on Section 1512 reporting.<font color="#1F497D"> </font><a href="http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-2009"><font color="#0000FF"><u>http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-2009#attachments</u></font></a></font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2" color="#1F497D"> </font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">Also for your reference,<font color="#1F497D"> </font>listed below are the ODE contacts for each ARRA grant. For more information, please contact (to search the staff directory, click
<a href="http://www.ode.state.or.us/search/staff/staff.aspx"><font color="#0000FF"><u>http://www.ode.state.or.us/search/staff/staff.aspx</u></font></a>).</font></div>
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<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2"><u>Grant Title Grant Manager ODE Contact </u></font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">IDEA Part B, Section 611 Eric Richards <font color="#1F497D"> </font> Steve Smith</font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">IDEA Part B, Section 619 Nancy Johnson-Dorn Nancy Johnson-Dorn</font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">IDEA Part C Nancy Johnson-Dorn Nancy Johnson-Dorn</font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">SFSF Michael Wiltfong <font color="#1F497D"> </font>Michael Wiltfong</font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">CNP Heidi Dupuis <font color="#1F497D"> </font> Heidi Dupuis</font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">Title IA <font color="#1F497D"> </font> Janet Bubl <font color="#1F497D"> </font> <font color="#1F497D"> </font> Janet Bubl</font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">Title IID Technology <font color="#1F497D"> </font> Carla Wade <font color="#1F497D"> </font>Carla Wade</font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">Homeless <font color="#1F497D"> </font> Dona Bolt <font color="#1F497D"> </font>Dona Bolt</font></div>
<div style="padding-left: 72pt; "><font color="#1F497D"> <font face="Arial, sans-serif" size="2"> </font></font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">Please note we are expecting to have to revise how vendor data are reported but those changes will<b> not</b> affect this quarter’s reporting. Rather, we anticipate making the<font color="#1F497D">
</font>changes beginning with the reporting period ending June 30, 2010.</font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2"> </font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">As always, thank you for your assistance in helping the State of Oregon comply with the reporting requirements of ARRA.</font></div>
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