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<div><font face="Arial, sans-serif" size="2"><b>TO: Oregon School District Superintendents; School District Business Managers; Grant Managers</b></font></div>
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<div><font face="Arial, sans-serif" size="2"><b>FR: Sue MacGlashan, Assistant Superintendent - Office of Finance and Administration (ODE)</b></font></div>
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<div><font face="Arial, sans-serif" size="2"><b>RE: American Recovery and Reinvestment Act – Section 1512 Reporting Due – District Deadline of 9</b><b>/30/10</b></font></div>
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<div><font face="Arial, sans-serif" size="2">By now, all of you are probably well aware of the reporting requirements under the American Recovery and Reinvestment Act (ARRA), which was<font color="#1F497D"> </font>signed into law by President Obama on February
17, 2009. This law has provided a significant increase in federal support for education at a critical time for states but also requires extensive reporting by entities receiving ARRA funding. Data on the use of ARRA funds by recipients (<i>i.e</i>., the state)
and sub-recipients (<i>i.e</i>., local educational agencies and other entities receiving funds through the state) are due to the federal government no later than the 10th day after the end of each calendar quarter. </font></div>
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<div><font face="Arial, sans-serif" size="2">We are approaching the due date for the current quarter’s reporting<font color="#1F497D"> </font>to the federal government <font color="#1F497D">-</font> October 10, 2010. No waivers can be granted for Section 1512
reporting; it is mandatory. For the state to meet the federal deadline, ODE’s sub-recipients will have to submit their data to ODE by<b> September 30, 2010. </b></font></div>
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<div><font face="Arial, sans-serif" size="2">ODE’s data collection tool titled “Recovery Act Reporting Collection” opened on Thursday, September 2. As with previous rounds of reporting, ODE’s reporting system will collect required information for each grant
ODE has made to its sub-recipients and the state will report these data to the federal government on your behalf. Your reporting needs to include cumulative data on your ARRA activities from February 17, 2009, through September 30, 2010 <font color="#1F497D">-
</font>with the exception of the job data. You should<font color="#1F497D"> </font>report your job data for the July 1-September 30 quarter only (<i>i.e</i>., not cumulatively).</font></div>
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<div><font face="Arial, sans-serif" size="2">To assist you<font color="#1F497D"> </font>with reporting, there is a button entitled “Pre-Populate with Previous Quarter’s Data and Save” that - when selected - will pre-populate the collection and save with the
previous quarter’s data on job impact, infrastructure and vendors. If there are no changes from your previous submission, your data have been saved and you can exit the collection. Or the pre-populate feature can be used as your starting point if you need to
make changes; <i>i.e.</i>, you can pre-populate and then simply update only those fields needing revisions, such as “Jobs Impact Methodology.” When you are finished with your edits, hit the “Save” button when ready to submit and this will overwrite any previous
data entries. The date and time stamp will be updated each time the “Save” button is pushed. </font></div>
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<div><font face="Arial, sans-serif" size="2"><u><b>Updates Made Last Quarter to ODE’s Collection Tool:</b></u></font></div>
<div><font face="Arial, sans-serif" size="2">1. When discussing our reporting with the federal government, they inquired which methodology was used to calculate jobs data. To be able to answer this question, we needed to enhance the data collection tool and
you must now select the methodology you used to calculate jobs created and retained. The new feature is very simple. The tool has a drop-down menu with two options – “General” or “Definite Term” – and you simply need to select the methodology you are using.
Section 3 of ODE’s FAQ document addresses job reporting and questions 3.5, 3.6 and 3.7 specifically address the general and definite term methodology. </font></div>
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<div><font face="Arial, sans-serif" size="2">2. As noted in an earlier communication, there was to be a change to how vendor data are reported; consequently, ODE added a “Payment Date” field to the data collection tool. This will assist us in our review of
the discreet individual vendor payments reported. The completion of this field is required when reporting <u>new</u> vendor payments. You are not required to complete this field for those vendor payments that were pre-populated using the “Pre-Populate with
Previous Quarter’s Data and Save” button.</font></div>
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<div><font face="Arial, sans-serif" size="2">For your<font color="#1F497D"> </font>reference, here is a link to the ODE’s FAQ document on Section 1512 reporting.<font color="#1F497D"> </font><a href="http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-200-1"><font color="#0000FF"><u>http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-200-1</u></font></a></font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2" color="#1F497D"> </font></div>
<div><font face="Arial, sans-serif" size="2">Also for your reference,<font color="#1F497D"> </font>listed below are the ODE contacts for each ARRA grant. For more information, please contact (to search the staff directory, click <a href="http://www.ode.state.or.us/search/staff/staff.aspx"><font color="#0000FF"><u>http://www.ode.state.or.us/search/staff/staff.aspx</u></font></a>).</font></div>
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<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2"><u>Grant Title Grant Manager ODE Contact </u></font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">IDEA Part B, Section 611 Steve Smith Steve Smith</font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">IDEA Part B, Section 619 Nancy Johnson-Dorn Nancy Johnson-Dorn</font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">IDEA Part C Nancy Johnson-Dorn Nancy Johnson-Dorn</font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">SFSF Michael Wiltfong Michael Wiltfong</font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">CNP Heidi Dupuis Heidi Dupuis</font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">Title IA Janet Bubl Janet Bubl</font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">Title IID Technology Carla Wade Carla Wade</font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">Homeless Dona Bolt Dona Bolt</font></div>
<div style="padding-left: 72pt; "><font face="Arial, sans-serif" size="2">School Improvement Tryna Luton Tryna Luton</font></div>
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<div><font face="Arial, sans-serif" size="2">As always, thank you for your assistance in helping the State of Oregon comply with the reporting requirements of ARRA. Without you, we would not be successful!</font></div>
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