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<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p> </o:p></span></b></p>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>TO:
Oregon School District Superintendents; School District Business Managers;
Grant Managers</span></b><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p>
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<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>FR:
Sue MacGlashan, Assistant Superintendent - Office of Finance and Administration
(ODE)</span></b><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p>
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<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>RE:
American Recovery and Reinvestment Act – Section 1512 Reporting Due
– District Deadline of 12/31/10</span></b><span style='font-size:10.0pt;
font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>As
I’m sure you know, the American Recovery and Reinvestment Act (ARRA),
which was signed into law by President Obama on February 17, 2009 and provided
a significant increase in federal support for education at a critical time for
states, requires extensive reporting by entities receiving ARRA funding. Data
on the use of ARRA funds by recipients (<i>i.e</i>., the state) and
sub-recipients (<i>i.e</i>., local educational agencies and other entities
receiving funds through the state) are due to the federal government no later
than the 10th day after the end of each calendar quarter. The
state’s due date for the current quarter’s reporting to the federal
government is January 10, 2011. No waivers can be granted for Section 1512
reporting; it is mandatory. </span><span style='font-size:10.0pt;
font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'> </span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>As
with previous rounds of reporting, ODE will collect the required information
for each grant ODE has made to its sub-recipients and the state will report
these data to the federal government on your behalf. ODE’s data
collection tool - entitled “Recovery Act Reporting Collection”
- opened on Thursday, December 2. Your reporting needs to include
quarterly data on your<span style='color:#1F497D'> </span>ARRA activities
from October 1, 2010, through December 31, 2010.<span style='color:#1F497D'> </span>For
the state to meet the federal deadline, ODE’s sub-recipients will have to
submit their data to ODE by<b> <span style='color:red'>December 31, 2010</span>.<span
style='color:#1F497D'> </span> </b></span><span style='font-size:10.0pt;
font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p> </o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>To
assist you with reporting, there is a button entitled “Pre-Populate FTE
and Infrastructure Data with Previous Quarter’s Data and Save” that
- when selected - will pre-populate the collection and save with the previous
quarter’s data on job impact and infrastructure. If there are no changes
from your previous submission, your data have been saved and you can exit the
collection. Or the pre-populate feature can be used as your starting point
if you need to make changes; <i>i.e.</i>, you can pre-populate and then simply
update only those fields needing revisions, such as FTE amounts or “Jobs
Impact Methodology.” When you are finished with your edits, hit the
“Save” button when ready to submit and this will overwrite any
previous data entries. The date and time stamp will be updated each time the
“Save” button is pushed. </span><span
style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p>
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<p class=MsoNormal><b><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Updates
Made Previously to ODE’s Collection Tool:</span></u></b><span
style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>1.
As we noted in a previous memo, when discussing our reporting with the federal
government, they inquired which methodology was used to calculate jobs data. To
be able to answer this question, we needed to enhance the data collection tool
so that you can report the methodology you use to calculate jobs created and
retained. The feature is very simple. The tool has a drop-down menu with two
options – “General” or “Definite Term” –
and you simply need to select the methodology you are using. Section 3 of
ODE’s FAQ document addresses job reporting and questions 3.5, 3.6 and 3.7
specifically address the general and definite term methodologies. </span><span
style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>2.
As noted in an earlier communication, ODE added a “Payment Date”
field for dates related to vendor payments. This assists us in our review of
the discreet individual vendor payments reported. The completion of this field
is required when reporting vendor payments. <b>Starting this reporting period,
however, vendor information isn’t cumulative and you only need to report
vendor payments during the current quarter. </b></span><s><span
style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></s></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>For
your<span style='color:#1F497D'> </span>reference, here is a link to
ODE’s updated FAQ document on Section 1512 reporting.<span
style='color:#1F497D'> <a
href="http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-20-0">http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-20-0</a></span><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'> </span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Also
for your reference,<span style='color:#1F497D'> </span>listed below are the ODE
contacts for each ARRA grant. For more information, please contact (to
search the staff directory, click <a
href="http://www.ode.state.or.us/search/staff/staff.aspx">http://www.ode.state.or.us/search/staff/staff.aspx</a>).</span><span
style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p>
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<p class=MsoNormal><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Grant
Title <span style='color:#1F497D'>
</span> Grant Manager<span style='color:#1F497D'>
</span>ODE Contact </span></u><span
style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>IDEA
Part B, Section 611<span style='color:#1F497D'>
</span>Steve Smith<span style='color:#1F497D'>
</span>Steve Smith</span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>IDEA
Part B, Section 619<span style='color:#1F497D'>
</span>Nancy Johnson-Dorn<span style='color:#1F497D'> </span>Nancy
Johnson-Dorn</span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>IDEA
Part C<span style='color:#1F497D'>
</span>Nancy Johnson-Dorn<span style='color:#1F497D'> </span>Nancy
Johnson-Dorn</span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>SFSF/Ed
Jobs<span style='color:#1F497D'>
</span>Michael Wiltfong<span style='color:#1F497D'>
</span>Michael Wiltfong</span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>CNP<span
style='color:#1F497D'>
</span>Heidi
Dupuis<span style='color:#1F497D'>
</span>Heidi Dupuis</span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
</div>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Title
IA<span style='color:#1F497D'>
</span>Janet Bubl<span style='color:#1F497D'>
</span>Janet Bubl</span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
</div>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Title
IID Technology<span style='color:#1F497D'>
</span>Carla Wade<span style='color:#1F497D'>
</span>Carla Wade</span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Homeless<span
style='color:#1F497D'>
</span>Dona Bolt<span style='color:#1F497D'>
</span>Dona Bolt</span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>School
Improvement<span style='color:#1F497D'>
</span>Tryna Luton<span style='color:#1F497D'>
</span>Tryna Luton<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>ALDER
Mike Rebar
Mike Rebar<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>As
always, thank you for your assistance in helping the State of Oregon comply
with the reporting requirements of ARRA. Our success in implementing this
program quickly and in accordance with the federal requirements (which –
as you know - change from time to time) would not be possible without you!</span><span
style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p>
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