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<div><font face="Arial, sans-serif" size="2"><b>DA: February 23, 2011</b></font></div>
<div><font face="Arial, sans-serif" size="2"><b>TO: School District Business Managers</b></font></div>
<div><font face="Arial, sans-serif" size="2"><b>FR: Michael Wiltfong, Director of School Finance </b></font></div>
<div><font face="Arial, sans-serif" size="2"><b>RE: American Recovery and Reinvestment Act Actual Expenditures for 2009-10</b></font></div>
<div><font size="2"> </font></div>
<div><font face="Arial, sans-serif" size="2">As many of you are aware, the American Recovery and Reinvestment Act (ARRA), which was signed into law by President Obama on February 17, 2009, and provided a significant increase in federal support for education
at a critical time for states, requires extensive reporting by entities receiving ARRA funding for the duration of the Act. These ARRA funds represent almost $710 million in additional federal funding for K-12 education in Oregon.</font></div>
<div> </div>
<div><font face="Arial, sans-serif" size="2">At the time the initial stimulus grants were received near the end of the 2008-09 school year, a decision was made by the Oregon Department of Education (Department) to not implement new program accounting codes
or mandate how the Local Education Agency (LEA) would account for these sub grants, allowing the LEAs to decide best practices for accounting. However, the Department identified there would need to be a high degree of transparency and accountability for these
federal funds with the anticipation there would be federal reporting requirements yet to be revealed and additional data collections would be necessary.</font></div>
<div><font face="Arial, sans-serif" size="2"> </font></div>
<div><font face="Arial, sans-serif" size="2">The Department has worked very hard to try to minimize the impact of the federal reporting requirements for the LEAs and only request data when mandated. We have tried to anticipate federal data requests to give
ample time to implement data collections and allow respondents sufficient time to complete the surveys. Unfortunately it was just recently revealed the National Public Education Financial Survey (NPEFS) and the Public Elementary-Secondary Education Finance
Survey (F-33) are requesting that states include their FY2010 expenditure data for all of their ARRA sub grants in their reports due mid-March 2011. </font></div>
<div><font face="Arial, sans-serif" size="2"> </font></div>
<div><font face="Arial, sans-serif" size="2">Instead of implementing 10 separate data collections for each ARRA sub grant, the Department decided we are only going to have one data collection for all of the ARRA expenditure data for FY2010. On Thursday, February
24, 2011, the 2009-10 ARRA Actual Expenditures collection will open. The timeline for this data collection is from February 24, 2011, to March 15, 2011. </font></div>
<div><font face="Arial, sans-serif" size="2"> </font></div>
<div><font face="Arial, sans-serif" size="2">The ARRA SMF Creator is attached for your convenience. In an attempt to minimize the impact, the ARRA Actual Expenditures collection functions similar to the regular Actuals collection which was recently submitted.</font></div>
<div><font face="Arial, sans-serif" size="2"> </font></div>
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<div><font face="Arial, sans-serif" size="2">The Department realizes this adds to your already very busy schedules and we apologize for this sudden notice and inconvenience. We thank you for your cooperation and understanding. </font></div>
<div><font face="Arial, sans-serif" size="2"> </font></div>
<div><font face="Arial, sans-serif" size="2">Below please find the anticipated ARRA grants that had activity during the 2009-10 fiscal year.</font></div>
<div><font face="Arial, sans-serif" size="2"> </font></div>
<table border="1" width="445" style="border:1 solid; border-collapse:collapse; margin-left: 0pt; ">
<col width="258">
<col width="186">
<tr height="25">
<td><font size="2"><u>Grant Title </u><font color="#1F497D"><u> </u></font><u> </u></font></td>
<td><font size="2"><u>Grant Manager </u></font></td>
</tr>
<tr height="23">
<td><font size="2">IDEA Part B, Section 611<font color="#1F497D"> </font></font></td>
<td><font size="2"> Steve Smith</font></td>
</tr>
<tr height="23">
<td><font size="2">IDEA Part B, Section 619<font color="#1F497D"> </font></font></td>
<td><font size="2">Nancy Johnson-Dorn</font></td>
</tr>
<tr height="23">
<td><font size="2">IDEA Part C<font color="#1F497D"> </font></font></td>
<td><font size="2">Nancy Johnson-Dorn</font></td>
</tr>
<tr height="23">
<td><font size="2">SFSF<font color="#1F497D"> </font></font></td>
<td><font size="2">Michael Wiltfong</font></td>
</tr>
<tr height="23">
<td><font size="2">CNP<font color="#1F497D"> </font></font></td>
<td><font size="2">Heidi Dupuis</font></td>
</tr>
<tr height="23">
<td><font size="2">Title IA<font color="#1F497D"> </font></font></td>
<td><font size="2">Janet Bubl</font></td>
</tr>
<tr height="23">
<td><font size="2">Title IID Technology<font color="#1F497D"> </font></font></td>
<td><font size="2">Carla Wade</font></td>
</tr>
<tr height="23">
<td><font size="2">Homeless<font color="#1F497D"> </font></font></td>
<td><font size="2">Dona Bolt</font></td>
</tr>
<tr height="23">
<td><font size="2">School Improvement<font color="#1F497D"> </font></font></td>
<td><font size="2">Tryna Luton</font></td>
</tr>
</table>
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<div><font size="2"> <font face="Arial, sans-serif">As always, thank you for your assistance in helping the State of Oregon comply with the reporting requirements of ARRA.</font></font></div>
<div><font face="Arial, sans-serif" size="2"> </font></div>
<div><font face="Arial, sans-serif" size="2">Mike Wiltfong</font></div>
<div><font face="Arial, sans-serif" size="2">(503) 947-5914</font></div>
<div><a href="mailto:michael.wiltfong@state.or.us"><font color="#0000FF"><u>michael.wiltfong@state.or.us</u></font></a> </div>
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<div><font face="Lucida Calligraphy, cursive" size="2" color="#0000FF">Barb Cruickshank<font face="Arial, sans-serif" color="#000000">
<br>
</font>(503) 947-5916<font face="Arial, sans-serif" color="#000000"> <br>
</font><a href="mailto:barbara.cruickshank@state.or.us"><u>barbara.cruickshank@state.or.us</u></a><font face="Arial, sans-serif" color="#000000"> </font></font></div>
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