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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2"><b>TO: Oregon School District Superintendents; School District Business Managers; Grant Managers</b></font></div>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2"><b>FR: Sue MacGlashan, Assistant Superintendent - Office of Finance and Administration (ODE)</b></font></div>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2"><b>RE: American Recovery and Reinvestment Act – Section 1512 Reporting Due – District Deadline of 9/30/11</b></font></div>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">It’s hard to believe but it’s that time again – Section 1512 quarterly reporting is due soon.</font></div>
<div style="padding-left: 36pt; "><font color="#1F497D"> </font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">As I’m sure you know, the American Recovery and Reinvestment Act (ARRA) has provided a significant increase in federal support for education at a critical time for states<font color="#1F497D">.
</font>It also requires extensive reporting by entities receiving ARRA funding. Data on the use of ARRA funds by recipients (<i>i.e</i>., the state) and sub-recipients (<i>i.e</i>., local educational agencies and other entities receiving funds through the state)
are due to the federal government no later than the 10th day after the end of each calendar quarter. The state’s due date for the current quarter’s reporting to the federal government is October 10, 2011. No waivers can be granted for Section 1512 reporting;
it is mandatory. </font></div>
<div style="padding-left: 36pt; "><font size="2" color="#1F497D"> <font color="#000000"> </font></font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">As with previous rounds of reporting, ODE will collect the required information for each grant ODE has made to its sub-recipients and the state will report these data to the federal government
on your behalf. ODE’s data collection tool - entitled “Recovery Act Reporting Collection” - opened on Thursday, September 1. Your reporting needs to include data on your<font color="#1F497D"> </font>ARRA activities <u>through September 30, 2011</u>. For the
state to meet the federal deadline, ODE’s sub-recipients will have to submit their data to ODE by<b> September 30, 2011.</b><font color="#1F497D"><b> </b></font><b> </b></font></div>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">To assist you with reporting, there is a button entitled “Pre-Populate FTE and Infrastructure Data with Previous Quarter’s Data and Save” that - when selected - will pre-populate the
collection and save with the previous quarter’s data on job impact and infrastructure. If there are no changes from your previous submission, your data have been saved and you can exit the collection. Or the pre-populate feature can be used as your starting
point if you need to make changes; <i>i.e.</i>, you can pre-populate and then simply update only those fields needing revisions, such as FTE amounts or “Jobs Impact Methodology.” When you are finished with your edits, hit the “Save” button when ready to submit
and this will overwrite any previous data entries. The date and time stamp will be updated each time the “Save” button is pushed. </font></div>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2"><u><b>Updates Made Previously to ODE’s Collection Tool:</b></u></font></div>
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<li>No changes have been made to the collection tool since last quarter’s reporting cycle.</li></font>
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<li>As noted in<font color="#1F497D"> </font>earlier communications, ODE added a “Payment Date” field for dates related to vendor payments. This assists us in our review of the discreet individual vendor payments reported. The completion of this field is required
when reporting vendor payments. <b>Vendor information isn’t cumulative and you only need to report vendor payments during the current quarter. </b></li></font>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">For your<font color="#1F497D"> </font>reference, here is a link to ODE’s FAQ document on Section 1512 reporting.<font color="#1F497D"> </font><a href="http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-20-0"><font face="Calibri, sans-serif" color="#0000FF"><u>http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-20-0</u></font></a></font></div>
<div style="padding-left: 36pt; "><font color="#1F497D"> </font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">Also for your reference,<font color="#1F497D"> </font>listed below are the ODE contacts for each ARRA grant. To search the staff directory, click <a href="http://www.ode.state.or.us/search/staff/staff.aspx"><font face="Calibri, sans-serif" color="#0000FF"><u>http://www.ode.state.or.us/search/staff/staff.aspx</u></font></a>.</font></div>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2"><u>Grant Title ODE Contact </u></font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">IDEA Part B, Section 611 Steve Smith</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">IDEA Part B, Section 619 Nancy Johnson-Dorn</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">IDEA Part C Nancy Johnson-Dorn</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">SFSF/Ed Jobs Michael Wiltfong</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">Title IA Janet Bubl</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">Title IID Technology Carla Wade</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">Homeless Dona Bolt</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">School Improvement Tryna Luton</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">ALDER Mike Rebar</font></div>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">As always, thank you for your assistance in helping the State of Oregon comply with the reporting requirements of ARRA. Our success in implementing this program quickly and in accordance
with the federal requirements truly<font color="#1F497D"> </font>would not be possible without you. To date we have achieved 100% compliance with reporting<font color="#1F497D">. </font>Note that many grants are coming to a close, which means this reporting
is also! <font color="#1F497D"> </font></font></div>
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