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<div style="text-indent: 36pt; "><font face="Arial, sans-serif" size="2"><b>TO: Oregon School District Superintendents; School District Business Managers; Grant Managers</b></font></div>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2"><b>FR: Sue MacGlashan, Assistant Superintendent - Office of Finance and Administration (ODE)</b></font></div>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2"><b>RE: American Recovery and Reinvestment Act – Section 1512 Reporting Due – </b><u><b>District Deadline of 3/31/12</b></u></font></div>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">It’s hard to believe but it is time once again for your submission of data required by Section 1512 of the American Recovery and Reinvestment Act (ARRA).<font color="#1F497D"> </font></font></div>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">As you probably are aware, data on the use of ARRA funds by recipients (<i>i.e</i>., the state) and sub-recipients (<i>i.e</i>., local educational agencies and other entities receiving
funds through the state) are due to the federal government no later than the 10th day after the end of each calendar quarter. The state’s due date for the current quarter’s reporting to the federal government is April 10, 2012.<font face="Calibri, sans-serif" color="#1F497D"> </font>For
the state to meet the federal deadline, ODE’s sub-recipients will have to submit their data to ODE by<b> March 31, 2012</b><font color="#1F497D"><b> </b></font>(which is a Saturday).<b> </b>No waivers can be granted for Section 1512 reporting; it is mandatory.<font color="#1F497D">
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">The good news is that, for many of the ARRA grants, all funds have been expended and final reporting is done. Only a few ARRA grants for which reporting is required remain open. These
are as follows: Title IA, Title IID Education Technology, School Improvement, and Advancing Longitudinal Data for Educational Reform (ALDER). The Education Jobs program (which technically is not an ARRA grant but still subject to Section 1512 reporting) also
is still open.</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2"> </font></div>
<div style="padding-left: 36pt; "><font size="2"> <font face="Arial, sans-serif">As with previous rounds of reporting, ODE will collect the required information for each grant ODE has made to its sub-recipients and the state will report these data to the federal
government on your behalf. ODE’s data collection tool - entitled “Recovery Act Reporting Collection” - opened on Thursday, March 1. </font><font face="Arial, sans-serif"><b>Please note your reporting needs to include data on your ARRA activities </b></font><font face="Arial, sans-serif"><u><b>through
March 31, 2012</b></u></font><font face="Arial, sans-serif"><b>.</b></font><font face="Arial, sans-serif"> </font></font></div>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">To assist you with reporting, there is a button entitled “Pre-Populate FTE and Infrastructure Data with Previous Quarter’s Data and Save” that - when selected - will pre-populate the
collection and save with the previous quarter’s data on job impact and infrastructure. If there are no changes from your previous submission, your data have been saved and you can exit the collection. Or the pre-populate feature can be used as your starting
point if you need to make changes; <i>i.e.</i>, you can pre-populate and then simply update only those fields needing revisions, such as FTE amounts or “Jobs Impact Methodology.” When you are finished with your edits, hit the “Save” button when ready to submit
and this will overwrite any previous data entries. The date and time stamp will be updated each time the “Save” button is pushed. </font></div>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2"><u><b>Updates Made Previously to ODE’s Collection Tool:</b></u></font></div>
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<li>No changes have been made to the collection tool since last quarter’s reporting cycle.</li></font>
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<li>As noted in<font color="#1F497D"> </font>earlier communications, ODE added a “Payment Date” field for dates related to vendor payments. This assists us in our review of the discreet individual vendor payments reported. The completion of this field is required
when reporting vendor payments. <b>Vendor information isn’t cumulative and you only need to report vendor payments during the current quarter. </b></li></font>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">For your<font color="#1F497D"> </font>reference, here is a link to ODE’s FAQ document on Section 1512 reporting.<font color="#1F497D"> </font><a href="http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-20-0"><font face="Calibri, sans-serif" color="#0000FF"><u>http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-20-0</u></font></a></font></div>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">Also for your reference,<font color="#1F497D"> </font>listed below are the ODE contacts for each ARRA grant. To search the staff directory, click <a href="http://www.ode.state.or.us/search/staff/staff.aspx"><font face="Calibri, sans-serif" color="#0000FF"><u>http://www.ode.state.or.us/search/staff/staff.aspx</u></font></a>.</font></div>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2"><u>Grant Title ODE Contact </u></font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">Ed Jobs Michael Wiltfong</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">Title IA Janet Bubl</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">Title IID Technology Carla Wade</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">School Improvement Tryna Luton</font></div>
<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">ALDER Mike Rebar</font></div>
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<div style="padding-left: 36pt; "><font face="Arial, sans-serif" size="2">Thank you for your participation. You have been a key part of the state’s success in implementing the ARRA program quickly and in accordance with the federal requirements, including the
Section 1512 reporting requirements. </font></div>
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