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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:purple'>Attention Business Managers</span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif";color:purple'> </span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><b><span style='font-family:"Arial","sans-serif";color:purple;background:yellow'>SEFA Alert: </span></b><span style='font-family:"Arial","sans-serif";color:purple'>All draws for claims through June 30th must be submitted in EGMS by close of business on July 25</span><sup><span style='font-size:7.5pt;font-family:"Arial","sans-serif";color:purple'>th</span></sup><span style='font-family:"Arial","sans-serif";color:purple'> to be included in ODE’s 2012 Schedule of Expenditures of Federal Awards (SEFA). </span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='font-family:"Arial","sans-serif";color:purple'> </span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='font-family:"Arial","sans-serif";color:purple'>All invoices for contract payments for activities through June 30</span><sup><span style='font-size:7.5pt;font-family:"Arial","sans-serif";color:purple'>th</span></sup><span style='font-family:"Arial","sans-serif";color:purple'> must also be received by <b>July 25</b></span><b><sup><span style='font-size:7.5pt;font-family:"Arial","sans-serif";color:purple'>th</span></sup></b><span style='font-family:"Arial","sans-serif";color:purple'> for posting to this report.</span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='font-family:"Arial","sans-serif";color:purple'> </span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='font-family:"Arial","sans-serif";color:purple'>Your external auditor uses the Agency’s SEFA report when conducting your Single Audit. Please keep in mind, if our amounts are in alignment this reduces the questions your auditor will ask.</span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='font-size:10.0pt;font-family:"Calibri","sans-serif";color:purple'> </span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='font-family:"Arial","sans-serif";color:purple'>Claims for June expenditures requested after July 25</span><sup><span style='font-size:7.5pt;font-family:"Arial","sans-serif";color:purple'>th</span></sup><span style='font-family:"Arial","sans-serif";color:purple'> will not be paid in the current fiscal year. This could result in a delay in your June payments. </span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='font-family:"Arial","sans-serif";color:purple'> </span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='font-family:"Arial","sans-serif";color:purple'>If you are not able to submit your claims in EGMS by the close of business on July 25</span><sup><span style='font-size:7.5pt;font-family:"Arial","sans-serif";color:purple'>th</span></sup><span style='font-family:"Arial","sans-serif";color:purple'> please provide a list of outstanding claims by Grant Title and/or CFDA and Sub grant number to me by close of business on July 31</span><sup><span style='font-size:7.5pt;font-family:"Arial","sans-serif";color:purple'>st</span></sup><span style='font-family:"Arial","sans-serif";color:purple'> to facilitate ODE’s Accrual calculations.</span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='font-family:"Arial","sans-serif";color:purple'> </span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='font-family:"Arial","sans-serif";color:purple'>If you have any questions on this process please contact me.</span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='font-family:"Arial","sans-serif";color:purple'> </span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='font-family:"Arial","sans-serif";color:purple'>Phyllis Reynolds</span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='font-family:"Arial","sans-serif";color:purple'>Grants Coordinator</span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify'><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><a href="mailto:phyllis.reynolds@state.or.us"><span style='font-size:12.0pt'>phyllis.reynolds@state.or.us</span></a><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif";color:#990099'> </span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal align=center style='text-align:center'><i><span style='font-size:7.5pt;font-family:"Arial","sans-serif";color:#990099'>This message, including any attachments or links, may contain privileged, confidential and/or legally protected information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies of the original communication including any attachments and/or links.</span></i><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal align=center style='text-align:center'><span style='font-size:10.0pt;font-family:"Calibri","sans-serif";color:#990099'> </span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Arial","sans-serif";color:#7030A0'><o:p> </o:p></span></p></div></body></html>