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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>TO: Oregon School District Superintendents; School District Business Managers; Grant Managers</span></b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>FR: Sue MacGlashan, Assistant Superintendent - Office of Finance and Administration (ODE)</span></b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>RE: American Recovery and Reinvestment Act – Section 1512 Reporting Due – <u>District Deadline of 12/31/12</u></span></b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Good afternoon - This e-mail is to remind you it’s time once again to submit data required by Section 1512 of the American Recovery and Reinvestment Act (ARRA). Please be aware no waivers can be granted for Section 1512 reporting; it is mandatory. <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Open ARRA grants for which reporting is required are as follows: <span style='color:#1F497D'><o:p></o:p></span></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:10.0pt;font-family:Symbol;color:black'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Title IA<span style='color:#1F497D'><o:p></o:p></span></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:10.0pt;font-family:Symbol;color:black'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Title IID Education Technology<span style='color:#1F497D'><o:p></o:p></span></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:10.0pt;font-family:Symbol;color:black'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>School Improvement and <span style='color:#1F497D'><o:p></o:p></span></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:10.0pt;font-family:Symbol;color:black'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Advancing Longitudinal Data for Educational Reform (ALDER). <span style='color:#1F497D'><o:p></o:p></span></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Also, the Education Jobs program (which technically is not an ARRA grant but is subject to Section 1512 reporting) is still open.<span style='color:#1F497D'> <o:p></o:p></span></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>The good news is this will be the last quarter of reporting for the Education Jobs, Title IA, and Title IID grants. After this quarter, only the School Improvement and ALDER grants will require reporting (until these grants are closed).<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>As with previous rounds of reporting, ODE will collect the required information from you using ODE’s data collection tool entitled “Recovery Act Reporting Collection,” which opened on Thursday, December 6. In order for the state to meet the federal deadline for this quarter’s reporting, please submit your data to ODE by<b> December 31, 2012 </b>(which is a Monday).<b> Please note your reporting needs to include data on your ARRA activities <u>through</u> December 31, 2012.</b> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>To assist you with reporting, there is a button entitled “Pre-Populate FTE and Infrastructure Data with Previous Quarter’s Data and Save” that - when selected - will pre-populate the collection and save with the previous quarter’s data on job impact and infrastructure. If there are no changes from your previous submission, your data have been saved and you can exit the collection. Or the pre-populate feature can be used as your starting point if you need to make changes, <i>i.e.</i>, you can pre-populate and then simply update only those fields needing revisions, such as FTE amounts or “Jobs Impact Methodology.” When you are finished with your edits, hit the “Save” button when ready to submit and this will overwrite any previous data entries. The date and time stamp will be updated each time the “Save” button is pushed. <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><b><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Updates Made Previously to ODE’s Collection Tool:</span></u></b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p></div><p class=MsoListParagraph style='margin-left:38.25pt;text-indent:-.25in;mso-list:l0 level1 lfo4'><![if !supportLists]><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>No changes have been made to the collection tool since last quarter’s reporting cycle.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoListParagraph style='margin-left:38.25pt;text-indent:-.25in;mso-list:l0 level1 lfo4'><![if !supportLists]><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>As noted in<span style='color:#1F497D'> </span>earlier communications, ODE added a “Payment Date” field for dates related to vendor payments. This assists us in our review of the individual vendor payments reported. The completion of this field is required when reporting vendor payments. <b>Vendor information isn’t cumulative and you only need to report vendor payments during the current quarter. </b><o:p></o:p></span></p><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>For your<span style='color:#1F497D'> </span>reference, here is a link to ODE’s FAQ document on Section 1512 reporting: </span><a href="http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-20-0"><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'>http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-20-0</span></a><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Also for your reference,<span style='color:#1F497D'> </span>listed below are the ODE contacts for each ARRA grant. To search the staff directory: </span><a href="http://www.ode.state.or.us/search/staff/staff.aspx"><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'>http://www.ode.state.or.us/search/staff/staff.aspx</span></a><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Grant Title <span style='color:#1F497D'> </span>ODE Contact </span></u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Ed Jobs <span style='color:#1F497D'> </span>Michael Wiltfong<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Title IA <span style='color:#1F497D'> </span>Janet Bubl<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Title IID Technology <span style='color:#1F497D'> </span> Carla Wade<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>School Improvement <span style='color:#1F497D'> </span> Tryna Luton<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>ALDER <span style='color:#1F497D'> </span> Mike Rebar<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>We’ve said this before but it bears repeating: We want to express our sincere appreciation for your participation. Without you, we would not have been successful in implementing the ARRA program quickly and in accordance with the federal requirements, including the Section 1512 reporting.<span style='color:#1F497D'><o:p></o:p></span></span></p></div></div></body></html>