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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Attention Business Managers<span style="background:yellow;mso-highlight:yellow"><o:p></o:p></span></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif";background:yellow;mso-highlight:yellow"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">The Oregon Department of Education wants to alert you to dates which may have a fiscal impact on your entity.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif";background:yellow;mso-highlight:yellow"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="text-align:justify"><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">SEFA:
</span></b><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">All draws for claims through June 30th must be submitted in EGMS by close of business on
<b>July 26<sup>th</sup></b> to be included in ODE’s 2013 Schedule of Expenditures of Federal Awards (SEFA).
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Your external auditor uses ODE’s SEFA report when conducting your Single Audit. Please keep in mind, if our amounts are in alignment this reduces
the questions your auditor will ask.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">CONTRACT PAYMENTS</span></b><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">: All invoices for contract payments for activities
through June 30<sup>th</sup> must also be received by <b>July 26<sup>th</sup></b> for posting to this report. Claims for June expenditures requested after July 26<sup>th</sup> will not be paid in the current fiscal year. This could result in a delay in your
June payments.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">EGMS:
</span></b><span style="font-size:12.0pt;font-family:"Arial","sans-serif""> EGMS system will be
<b>offline</b> <b>and unavailable</b> to your entity from <b>July 27<sup>th</sup> through August 4<sup>th</sup></b> to facilitate ODE rolling sub grants into the 2013-2015 Biennium. This period allows the roll and verification to be completed efficiently.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">ODE is committed to timely, accurate, efficient and reliable service to enable your entity to serve the students of Oregon. We hope by giving notice
of these dates this will enable you to plan your work to correspond with these dates. Should you have any questions or need additional information please feel free to contact me.
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Respectfully,
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Phyllis Reynolds<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Grants Coordinator<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif";color:purple"><a href="mailto:phyllis.reynolds@state.or.us"><span style="font-family:"Calibri","sans-serif"">phyllis.reynolds@state.or.us</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#990099"><o:p> </o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><i><span style="font-size:7.0pt;font-family:"Arial","sans-serif";color:#990099">This message, including any attachments or links, may contain privileged, confidential and/or legally protected information.
Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies
of the original communication including any attachments and/or links.</span></i><span style="font-size:7.0pt;color:#990099"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:7.0pt;color:#990099"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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