<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Exchange Server">
<!-- converted from rtf -->
<style><!-- .EmailQuote { margin-left: 1pt; padding-left: 4pt; border-left: #800000 2px solid; } --></style>
</head>
<body>
<font face="Arial" size="3"><span style="font-size:12pt;">
<div align="left" style="text-align:justify;"><font color="purple">Attention Business Managers:</font></div>
<div align="left" style="text-align:justify;"><font face="Calibri" size="2" color="purple"><span style="font-size:11pt;"> </span></font></div>
<div align="left" style="text-align:justify;"><font color="purple">The Oregon Department of Education wants to alert you to dates which may have a fiscal impact on your entity.</font></div>
<div align="left" style="text-align:justify;"><font color="purple"> </font></div>
<div align="left" style="text-align:justify;"><font color="purple"><b>SEFA:</b> </font></div>
<div align="left" style="text-align:justify;"><font color="purple"> </font></div>
<div align="left" style="text-align:justify;"><font color="purple">All draws for claims through June 30<font size="1"><span style="font-size:8pt;"><sup>th</sup></span></font> must be submitted in EGMS by the close of business on <b>July 28</b><font size="1"><span style="font-size:8pt;"><b><sup>th</sup></b></span></font>
to be included in ODE’s 2015 Schedule of Expenditures of Federal Awards (SEFA).</font></div>
<div align="left" style="text-align:justify;"><font color="purple"> </font></div>
<div align="left" style="text-align:justify;"><font color="purple">Your external auditor uses ODE’s SEFA report when conducting your Single Audit. Please keep in mind, if our amounts are in alignment this reduces the questions your auditor may ask.</font></div>
<div align="left" style="text-align:justify;"><font color="purple"> </font></div>
<div align="left" style="text-align:justify;"><font color="purple"><b>Contract Payments: </b></font></div>
<div align="left" style="text-align:justify;"><font color="purple"> </font></div>
<div><font color="purple">All invoices for contract payments for activities through<b> June 30</b><font size="1"><span style="font-size:8pt;"><b><sup>th</sup></b></span></font> must be received by close of business on <b>July 22</b><font size="1"><span style="font-size:8pt;"><b><sup>nd</sup></b></span></font>
for posting to this report. Claims for June expenditures requested after <b>July 22</b><font size="1"><span style="font-size:8pt;"><b><sup>nd</sup></b></span></font> will not be paid in the current fiscal year. This could also result in a delay in your June
payments.<font color="#1F497D"> </font></font></div>
<div><font face="Calibri" size="2" color="#1F497D"><span style="font-size:11pt;"> </span></font></div>
<div align="left" style="text-align:justify;"><font color="purple"><b>EGMS: </b></font></div>
<div align="left" style="text-align:justify;"><font color="purple"> </font></div>
<div align="left" style="text-align:justify;"><font color="purple">EGMS system will be <b>offline and unavailable</b> to your entity from <font color="red"><b>July 29</b></font><font size="1" color="red"><span style="font-size:8pt;"><b><sup>th</sup></b></span></font><font color="red"><b>
through August 12</b></font><font size="1" color="red"><span style="font-size:8pt;"><b><sup>th</sup></b></span></font><b> </b>to facilitate ODE rolling sub-grants into the 2015-2017 biennium. This period allows the roll and verification to be complete efficiently.</font></div>
<div align="left" style="text-align:justify;"><font color="purple"> </font></div>
<div align="left" style="text-align:justify;"><font color="purple">ODE is committed to timely, accurate, efficient and reliable service to enable your entity to serve the students of Oregon. We hope by giving notice of these dates this will enable you to plan
your work to correspond with these dates. Should you have any questions or need additional information please feel free to contact me.</font></div>
<div align="left" style="text-align:justify;"><font color="purple"> </font></div>
<div align="left" style="text-align:justify;"><font color="purple">Respectfully,</font></div>
<div><font face="Calibri" size="2" color="purple"><span style="font-size:11pt;"> </span></font></div>
<div><font color="#990099"><b>Lillie Gray</b><font size="2"><span style="font-size:10pt;"><b>, </b></span></font><font size="1"><span style="font-size:7pt;">CPPB, OPBC<br>
</span></font><font size="1"><span style="font-size:8pt;">Director of Procurement Services | Office of Finance and Administration | Oregon Department of Education<br>
</span></font><font face="Webdings" size="2" color="red"><span style="font-size:10pt;">É</span></font><font size="1"><span style="font-size:8pt;"> 503.947.5647 | </span></font><font face="Wingdings 2" size="2" color="red"><span style="font-size:10pt;">7</span></font><font face="Calibri" size="1"><span style="font-size:8pt;"> </span></font><font size="1"><span style="font-size:8pt;">503.378.8713
| </span></font><font face="Wingdings" size="2" color="red"><span style="font-size:10pt;">*</span></font><font size="1"><span style="font-size:8pt;"> </span></font><a href="mailto:lillie.gray@state.or.us"><font size="1" color="#0033CC"><span style="font-size:8pt;"><u>lillie.gray@state.or.us</u></span></font></a><font size="1"><span style="font-size:8pt;">
</span></font><font size="1" color="#0033CC"><span style="font-size:8pt;">| </span></font><a href="http://www.ode.state.or.us/"><font size="1" color="#0033CC"><span style="font-size:8pt;"><u>www.ode.state.or.us</u></span></font></a></font></div>
<div><font face="Calibri" size="2" color="#0000CC"><span style="font-size:11pt;"> </span></font></div>
<div><font size="1" color="#0000CC"><span style="font-size:8pt;"><i>“Oregon Department of Education fostering excellence for every learner.”</i></span></font></div>
<div><font face="Calibri" size="2" color="#990099"><span style="font-size:11pt;"> </span></font></div>
<div align="center" style="text-align:center;"><font size="1" color="#990099"><span style="font-size:7.5pt;">Oregon Procurement Information Network (ORPIN) system is where our solicitations may be found.</span></font></div>
<div align="center" style="text-align:center;"><font size="1" color="#990099"><span style="font-size:7.5pt;">Vendors register at <a href="http://orpin.oregon.gov/open.dll/welcome"><font color="blue"><u>http://orpin.oregon.gov/open.dll/welcome</u></font></a><font face="Calibri"> </font>
</span></font></div>
<div><font face="Calibri" size="2" color="#990099"><span style="font-size:11pt;"> </span></font></div>
<div align="center" style="text-align:center;"><font size="1" color="#990099"><span style="font-size:7pt;"><i>This message, including any attachments or links, may contain privileged, confidential and/or legally protected information. Any distribution or use
of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies of the original communication
including any attachments and/or links.</i></span></font></div>
<div align="center" style="text-align:center;"><font face="Calibri" size="2" color="#990099"><span style="font-size:11pt;"> </span></font></div>
<div><font face="Calibri" size="2" color="purple"><span style="font-size:11pt;"> </span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"> </span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"> </span></font></div>
</span></font>
</body>
</html>