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<p class="MsoNormal">Dear Business Managers,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I hope everyone is having a good week and looking forward to Halloween.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I have received a few questions from districts about the lead testing reimbursement program. I wanted to provide some quick answers so that everyone can provide information as quickly and efficiently as possible. Please find the questions
below:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>When is ODE accepting reimbursement information?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Right now. Invoices and documents that show samples were submitted to a lab by
<b>December 1, 2016</b> will be accepted by ODE through December 8, 2016. Please remember that the samples
<b>must be submitted</b> to the lab by December 1.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>What kind of documentation will ODE accept?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>ODE will accept documentation that shows the following:<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>The
<b>total number of tests</b> performed by the lab;<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>The
<b>total costs of tests performed</b> by the lab;<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>iii.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>If possible, the cost per test;<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>iv.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]> The
<b>OHA accreditation</b> of the lab;<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>v.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>The
<b>fixture being tested is used for drinking, food preparation, or other human consumption</b>.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Please note that the legislative direction to ODE is that only those fixtures used for drinking, food preparation, or other human consumption be reimbursed. The legislature specifically stated that classroom faucets were included in
that definition. Your district needs to submit enough detail to clearly indicate that the fixture meets the above definition. For example, a fixture labeled classroom #1 may not be enough, because it doesn’t identify that it is a classroom faucet. Similarly,
a fixture labeled D.F. needs to have information explaining what D.F. means (we would assume drinking fountain, but we need as much clarity as possible). A fixture labeled classroom faucet or girls locker room drinking fountain would be enough.
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo2">
<![if !supportLists]><b><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]><b>The key is to be as clear as possible that the tests were done on qualifying fixtures.<o:p></o:p></b></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>In order to minimize the workload on the districts, if you would like to submit a coversheet summarizing the abbreviations or providing other explanations that would be acceptable.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>How do I submit the documentation to ODE?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>If the attachments are small, under 5 MB, then Districts may submit the information to ode.schoolfacilities@state.or.us. If the attachments are large, then the attachments will need to be combined into one document and submitted to ode.schoolfacilities@state.or.us
through the secure file transfer protocol.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have additional questions, please let me know.<o:p></o:p></p>
<p class="MsoNormal"><br>
Thank you,<o:p></o:p></p>
<p class="MsoNormal">Michael<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#595959">Michael Elliott<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#595959">School Facilities Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education</span><span style="font-size:10.0pt;font-family:"Cambria","serif";color:#595959"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#595959">Office:</span><span style="font-size:10.0pt;color:#595959">
</span><span style="font-size:10.0pt;color:#595959">503.947.5627</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#595959"> |
</span><span style="font-size:10.0pt;color:#595959">Fax:</span><span style="font-size:10.0pt;font-family:"Franklin Gothic Medium","sans-serif";color:#595959"> </span><span style="font-size:10.0pt;color:#595959">503.378.5156</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#595959">
| </span><span style="font-size:10.0pt;font-family:Wingdings;color:#595959">*</span><span style="font-size:10.0pt;color:#595959">michael.s.elliott@state.or.us<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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