<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 14 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:Cambria;
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Tahoma;
panose-1:2 11 6 4 3 5 4 4 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri","sans-serif";}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:purple;
text-decoration:underline;}
p.MsoAcetate, li.MsoAcetate, div.MsoAcetate
{mso-style-priority:99;
mso-style-link:"Balloon Text Char";
margin:0in;
margin-bottom:.0001pt;
font-size:8.0pt;
font-family:"Tahoma","sans-serif";}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Arial","sans-serif";
color:windowtext;
font-weight:normal;
font-style:normal;}
span.BalloonTextChar
{mso-style-name:"Balloon Text Char";
mso-style-priority:99;
mso-style-link:"Balloon Text";
font-family:"Tahoma","sans-serif";}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri","sans-serif";}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="blue" vlink="purple">
<div class="WordSection1">
<p class="MsoNormal" style="text-align:justify"><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Attention: Business Managers<span style="background:yellow;mso-highlight:yellow"><o:p></o:p></span></span></b></p>
<p class="MsoNormal" style="text-align:justify"><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif";background:yellow;mso-highlight:yellow"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">The Oregon Department of Education (ODE) wants to alert you to upcoming events and dates which may have a fiscal reporting impact on your entity.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">As you may be aware, we are at the end of a fiscal-year and state biennium. As a result, please be</span><span style="font-size:12.0pt">
</span><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">very timely with your June claims because ODE is not able to make July payments until June claims have been processed.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Also, please do not enter June and July claims on the same reimbursement request. For financial reporting purposes, ODE must process June and July
claims in separate payment batches. <o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Please contact your grant manager or me, the Grants Coordinator, if you have any questions on availability of funds or the claims process.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif";background:yellow;mso-highlight:yellow"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="text-align:justify"><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">SEFA:
</span></b><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">All draws for claims through June 30<sup>th</sup> must be submitted in EGMS by close of business on
<b>July 24<sup>th</sup></b> to be included in ODE’s 2017 Schedule of Expenditures of Federal Awards (SEFA).
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Your external auditor uses ODE’s SEFA report when conducting your Single Audit. Please keep in mind, if our amounts are in alignment this reduces
the questions your auditor will ask.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Claims for June expenditures requested after July 24<sup>th</sup> will not be paid in the current fiscal year. This could result in a delay in your
June payments. <o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">CONTRACT INVOICES</span></b><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">: All invoices for contract payments for activities
through June 30<sup>th</sup> must be received by <b>July 19<sup>th</sup></b> for posting to the SEFA, if applicable. Invoices for June expenditures requested after July 19<sup>th</sup> will not be paid in the current fiscal year. This could result in a delay
in your June payments.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">EGMS OFFLINE:
</span></b><span style="font-size:12.0pt;font-family:"Arial","sans-serif""> EGMS system will be
<b>offline</b> <b>and unavailable</b> to your entity from <b>July 25<sup>th</sup> through August 8<sup>th</sup></b> to facilitate ODE rolling subgrants into the new state biennium. This period allows the roll and verification to be completed efficiently.
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">ODE is committed to timely, accurate, efficient and reliable service to enable your entity to serve the students of Oregon. We hope by giving notice
of these dates this will enable you to plan your work to accordingly. Should you have any questions or need additional information please feel free to contact me.
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Respectfully,
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif";color:purple">Karen K Harrison<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif";color:purple">Grants Coordinator<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><a href="mailto:karen.harrison@state.or.us"><span style="font-size:12.0pt">karen.harrison@state.or.us</span></a><span style="font-size:12.0pt;font-family:"Arial","sans-serif";color:purple"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial","sans-serif"">(sent out by )<o:p></o:p></span></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" style="border-collapse:collapse">
<tbody>
<tr>
<td width="198" valign="top" style="width:98.75pt;border:solid white 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Cambria","serif";color:#1B75BC"><img border="0" width="230" height="62" id="Picture_x0020_2" src="cid:image001.jpg@01D2E52E.19503970" alt="cid:image006.jpg@01D27573.A02D0700"></span><span style="font-size:10.5pt;font-family:"Cambria","serif";color:#1B75BC"><o:p></o:p></span></p>
<p class="MsoNormal" align="right" style="text-align:right"><i><span style="font-size:12.5pt;color:#1B75BC">Oregon achieves . . . together!</span></i><i><span style="font-size:12.5pt;color:#1B75BC"><o:p></o:p></span></i></p>
</td>
<td width="738" valign="top" style="width:368.75pt;border:solid white 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:90%"><b><span style="font-size:10.5pt;line-height:90%;font-family:"Arial","sans-serif";color:#1B75BC">Lillie Gray,</span></b><span style="font-size:10.5pt;line-height:90%;font-family:"Arial","sans-serif";color:#1B75BC">
</span><span style="font-size:9.0pt;line-height:90%;font-family:"Arial","sans-serif";color:#1B75BC">DPO, CPPB, OPBC</span><span style="font-size:10.5pt;line-height:90%;font-family:"Arial","sans-serif";color:#1B75BC"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:90%"><span style="font-size:10.5pt;line-height:90%;font-family:"Arial","sans-serif"">Director of Procurement Services<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:90%"><span style="font-size:10.5pt;line-height:90%;font-family:"Arial","sans-serif"">255 Capitol Street NE | Salem, Oregon 97310<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:90%"><span style="font-size:10.5pt;line-height:90%;font-family:"Arial","sans-serif"">Phone (503) 947-5647<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:90%"><span style="font-size:10.5pt;line-height:90%;font-family:"Arial","sans-serif""><a href="mailto:Liliie.Gray@ode.state.or.us"><span style="color:blue">Liliie.Gray@ode.state.or.us</span></a> |
<a href="http://www.oregon.gov/ode"><span style="color:blue">www.oregon.gov/ode</span></a><o:p></o:p></span></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Arial","sans-serif";color:#990099"><o:p> </o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:7.5pt;font-family:"Arial","sans-serif";color:#990099">Oregon Procurement Information Network (ORPIN) system is where our solicitations may be found.<o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:7.5pt;font-family:"Arial","sans-serif";color:#990099">Vendors register at
<a href="http://orpin.oregon.gov/open.dll/welcome"><span style="color:blue">http://orpin.oregon.gov/open.dll/welcome</span></a>
</span><span style="font-size:10.0pt;color:#990099"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#990099"><o:p> </o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><i><span style="font-size:7.0pt;font-family:"Arial","sans-serif";color:#990099">This message, including any attachments or links, may contain privileged, confidential and/or legally protected information.
Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies
of the original communication including any attachments and/or links.</span></i><span style="font-size:7.0pt;color:#990099"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:7.0pt;color:#990099"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>