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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">Executive Numbered Memo 008-2017-18<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">New Gender Code for 2018-19<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">TO:</span></b><span style="font-size:12.0pt"> Superintendents, Principals, State Reporting Staff and IT Managers<br>
<b>FROM:</b> Colt Gill, Director of the Oregon Department of Education<br>
<b>DATE:</b> June 21, 2018<br>
<b>RE:</b> New Gender Code for 2018-19<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt"><br>
</span></b><span style="font-size:12.0pt">Beginning with the 2018-19 school year, the Oregon Department of Education will revise certain data collections to allow for a non-binary gender option – represented by the code “X” in the gender field.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">This message includes information on steps districts should take to implement this change in data collections as well as background information.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">Change in Data Collection:
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Beginning with the 2018-19 school year, the Oregon Department of Education will revise the Unique Staff Identifier Number (USID) and Secure Student Identifier (SSID) collections, and therefore all student
and staff level collections containing those core fields, to allow for a non-binary gender option – represented by the code “X” in the gender field.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;background:white"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;background:white">Definition of gender code “X:” Non-binary people, including intersex and gender-fluid individuals.<b>
<o:p></o:p></b></span></p>
<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-size:12.0pt;background:white"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:12.0pt;background:white">Collections Updated:<b>
</b></span><span style="font-size:12.0pt">SSID, USID, and all student and staff level collections.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:12.0pt;background:white"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:12.0pt">Effective Date: 2018-19 school year.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:12.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">District Actions: <o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt">All districts should offer students and new staff the ability to select from three gender code options (M, F, and X), starting with the beginning of the 2018-19 school year. Districts are not required to
reprint registration forms that may have already been ordered for the 2018-19 school year. However, school districts should be prepared to handle a request from a student to select a third option for gender.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Existing staff should be offered the option to re-identify as non-binary if they so choose.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">As with race/ethnicity data collection, districts may offer additional gender codes beyond M, F, and X, provided that they are able to collapse their reporting categories into M, F, and X for state reporting
purposes, but are not permitted to offer fewer than these three options.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">Background: <o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt">The mission of the Oregon Department of Education is to foster excellence for every learner through innovation, collaboration, leadership and service to our education partners. As an organization, we value
equity for every student, teacher and staff member. For students, teachers, and staff to be successful, they must be safe in their school environment. This change in data collection practice is a step towards gender inclusivity and follows recent moves by
the Oregon Department of Transportation and the Oregon Legislature to recognize and allow for a non-binary option for drivers licenses, identification cards and birth certificates.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">In July 2017, Oregon became the first state to allow residents to select a non-binary gender identity on licenses and identification cards issued through the Oregon Department of Transportation. Oregonians
now have the option of selecting M, F, or X as their gender. The decision by the Oregon Department of Transportation followed a ruling by a state court judge allowing an Oregon citizen to identify legally as non-binary.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">As of January 1, 2018, <span style="background:white">
pursuant to House Bill 2673 (2017), a person born in Oregon may change their name or gender on their birth certificate to reflect their gender identity by completing a notarized application. The application includes a non-binary option –
</span>represented by the gender code “X.” <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;background:white"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;background:white">For questions about the implementation of this change in SSID, USID and district data collection practices, please contact:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;background:white"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt">Jonathan Wiens, PhD<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Director of Accountability and Reporting<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Office of Accountability, Research, and Information Services
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><a href="mailto:jon.wiens@state.or.us"><span style="color:#0000CC">jon.wiens@state.or.us</span>
</a></span><span class="MsoHyperlink"><span style="font-size:10.5pt"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">503-947-5764 </span><span style="background:white"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;background:white"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;background:white">Emily Nazarov
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;background:white">Government and Legal Affairs Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;background:white">Office of the Deputy Superintendent<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#0000CC;background:white"><a href="mailto:emily.nazarov@state.or.us"><span style="color:#0000CC">emily.nazarov@state.or.us
</span></a></span><span class="MsoHyperlink"><span style="font-size:10.5pt;color:#0000CC"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;background:white">503-947-5637</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;background:white"><o:p> </o:p></span></p>
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