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<p class="MsoNormal"><span style="color:#1F497D">Good evening everyone, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I think this topic may be of interest to you all. Please see the message below from Director Gill. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Mike<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;color:#1B75BC"><img width="230" height="62" style="width:2.3958in;height:.6458in" id="Picture_x0020_2" src="cid:image002.jpg@01D4BD87.61244AB0" alt="cid:image006.jpg@01D27573.A02D0700"><o:p></o:p></span></p>
<p class="MsoNormal" align="right" style="text-align:right"><i><span style="font-size:12.5pt;color:#1B75BC">Oregon achieves . . . together!<o:p></o:p></span></i></p>
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<p class="MsoNormal" style="line-height:90%"><span style="font-size:12.0pt;line-height:90%;color:#1B75BC">Michael Wiltfong<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:90%"><span style="font-size:10.5pt;line-height:90%;color:#1F497D">School Finance and School Facilities, Director
<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:90%"><span style="font-size:10.5pt;line-height:90%;color:#1F497D">Office of Finance and Administration<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:90%"><span style="font-size:10.5pt;line-height:90%;color:#1F497D">255 Capitol Street NE Salem, Oregon 97310<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:90%"><span style="font-size:10.5pt;line-height:90%;color:#1F497D">Phone (503) 947-5914<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:90%"><span style="font-size:10.5pt;line-height:90%;color:#1F497D"><a href="mailto:michael.wiltfong@ode.state.or.us"><span style="color:#0563C1">michael.wiltfong@ode.state.or.us</span></a> |
<a href="http://www.oregon.gov/ode"><span style="color:#0563C1">www.oregon.gov/ode</span></a><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:90%"><span style="font-size:8.0pt;line-height:90%;color:#1F497D">.<o:p></o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Super <super-bounces@listsmart.osl.state.or.us>
<b>On Behalf Of </b>ODE Communications<br>
<b>Sent:</b> Tuesday, February 5, 2019 3:49 PM<br>
<b>To:</b> Super@listsmart.osl.state.or.us<br>
<b>Subject:</b> [Super] Executive Numbered Memo 003-2018-19: Student Attendance Reporting Change for 2019-20<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.5pt"><img border="0" width="728" height="145" style="width:7.5833in;height:1.5104in" id="_x0000_i1025" src="cid:image001.png@01D4BD67.EA298DE0" alt="cid:image001.png@01D408A4.5D6FBE10"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">Executive Numbered Memo 003-2018-19<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">Student Attendance Reporting Change for 2019-20<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">TO: </span>
</b><span style="font-size:12.0pt">Superintendents, Principals and Data Submitters<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-1.0in"><b><span style="font-size:12.0pt">FROM:
</span></b><span style="font-size:12.0pt">Jennifer Patterson, Assistant Superintendent, Office of Teaching, Learning and Assessment<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">DATE: </span>
</b><span style="font-size:12.0pt">February 5, 2019<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-1.0in"><b><span style="font-size:12.0pt">RE:
</span></b><span style="font-size:12.0pt">Student Attendance Reporting for Time Spent at Instructionally-Related Activities<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">Reporting Change for 2019-20<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Students benefit tremendously from opportunities to engage in school-sponsored activities that expand learning and ignite passion. As we work to advance equity and close opportunity gaps, we must carefully
consider the implications for Oregon’s students. In consultation with stakeholders and in accordance with federal reporting guidelines, the Oregon Department of Education (ODE) is amending current practice for Average Daily Membership (ADM) data collection.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Beginning in the 2019-20 school year, all time spent engaging in school-sponsored extracurricular activities during the official school day (including travel) will be counted as time present<i>
</i>in the Cumulative ADM data collection. School-sponsored, extracurricular activities include but are not limited to: sporting activities, mathletes, music events, drama, debate and robotic competitions.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Any time spent engaged with these activities (including travel) will count as time present in the Cumulative ADM data collection. It is important to note that the reporting of students as present for time
spent traveling to and from sporting events and extracurricular activities (instructionally-related activities) does not alter the definition of instructional time as defined in<a href="https://secure.sos.state.or.us/oard/displayDivisionRules.action?selectedDivision=2563"><span style="color:windowtext;text-decoration:none">
</span></a><u><span style="color:blue"><a href="https://secure.sos.state.or.us/oard/displayDivisionRules.action?selectedDivision=2563">OAR 581-022-0102(30)</a></span></u>.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">Next Steps<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt">The Oregon Department of Education will communicate this change related to the Cumulative ADM data collection reporting to multiple stakeholders: school districts, Education Service Districts, school stakeholders
and the <u><span style="color:blue"><a href="https://district.ode.state.or.us/search/results/?id=402">Data Collection Committee</a></span></u>.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">In addition, we will communicate this change during upcoming Every Day Matters trainings and future data collection trainings. We care about supporting districts with this change and we stand ready to support
you in any way that you may need. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Please contact <u><span style="color:blue"><a href="mailto:carla.wade@state.or.us">Carla Wade</a></span></u>, ODE Interim Director of Data, Operations and Grants Management, with any feedback or questions.<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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