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<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'>Hello CAFR Accountants,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'>With the close of April on Friday, May 15,
it is time once again for the <b><span style='font-weight:bold'>Preclosing
Review </span></b>process. This involves reviewing your accounting records as
of the April close to record any adjustments or corrections that may be needed
prior to year end. <o:p></o:p></span></font></p>
<p class=MsoNormal><b><font size=2 color=black face=Arial><span
style='font-size:11.0pt;font-family:Arial;color:black;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'>In order to analyze your records, we
encourage you to use the <b><span style='font-weight:bold'>Hyperion reports</span></b>
<b><span style='font-weight:bold'>on the Datamart Repository</span></b>: the
Balance Sheet (report 6620) and Operating Statement (report 6610). These will
be available Monday, May 18, with data as of May 15. </span></font><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>If you need
assistance with accessing the repository, click on the following link for
instructions on how to establish an Open Catalog Extension (OCE) or call your
SARS analyst: <a href="http://egov.oregon.gov/DAS/SCD/SARS/datamart.shtml">http://egov.oregon.gov/DAS/SCD/SARS/datamart.shtml</a><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Another resource you may find helpful during Preclosing
Review is the <b><font color=black><span style='color:black;font-weight:bold'>Agency
Guide to Year End Closing</span></font></b><font color=black><span
style='color:black'> found at:</span></font> <a
href="http://egov.oregon.gov/DAS/SCD/SARS/index.shtml">http://egov.oregon.gov/DAS/SCD/SARS/index.shtml</a>.
>From the menu on the right-hand side of the Web page, click on "Agency
Guide to YEC" and refer to Chapter C, which includes a helpful checklist
to assist with your preclosing review. <font color=black><span
style='color:black'>If you are new to year end closing and have not used the
Datamart repository reports discussed in the previous paragraph</span></font>,
please refer to Section D.4 of the Guide. Finally, agencies may find Section
D.9 to be helpful when planning their year end activities.<font color=navy><span
style='color:navy'><o:p></o:p></span></font></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>You are invited to join SARS at <font color=black><span
style='color:black'>the <b><span style='font-weight:bold'>FY 2009 Year End
Closing Training </span></b>on the morning of <b><span style='font-weight:bold'>June
24 </span></b>(specific time to be provided when agenda is distributed) at the <st1:PlaceName
w:st="on">Labor & Industries</st1:PlaceName> <st1:PlaceType w:st="on">Building</st1:PlaceType>,
room 260, in <st1:place w:st="on"><st1:City w:st="on">Salem</st1:City></st1:place>.
This training session will provide an overview of the year end closing process
and will cover specific topics pertinent to this year. An agenda will be sent
out about a week before the session.<o:p></o:p></span></font></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'>The web-based reports for <b><span
style='font-weight:bold'>Statewide Balancing (SWB) </span></b>will be updated
after the closing dates for April (May 15) and May (June 12). In addition,
we will update the SWB reports after the close of June (July 17) and then again
multiple times during Month 13. These reports are accessible from the menu on the
left-hand side of the Web page at: </span></font><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'><a
href="http://egov.oregon.gov/DAS/SCD/SARS/index.shtml">http://egov.oregon.gov/DAS/SCD/SARS/index.shtml</a>.
<font color=black><span style='color:black'><br>
<o:p></o:p></span></font></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Investing time now<font color=navy><span style='color:navy'>
</span></font>during Preclosing Review<font color=navy><span style='color:navy'>
</span></font>will contribute towards the success of your upcoming year end
closing activities.<font color=navy><span style='color:navy'> </span></font>During
the Preclosing Review, your agency’s SARS analyst will also review your
agency's records and provide comments to you.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>We appreciate your continued support of the State's
financial reporting process.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Thanks,<br>
Kathy<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><strong><b><font size=1 color=gray face=Verdana><span
style='font-size:7.5pt;font-family:Verdana;color:gray'>Kathryn Ross</span></font></b></strong><o:p></o:p></p>
<p class=MsoNormal><strong><b><font size=1 color=gray face=Verdana><span
style='font-size:7.5pt;font-family:Verdana;color:gray'>Statewide
Accounting & Reporting Manager</span></font></b></strong><o:p></o:p></p>
<p class=MsoNormal><st1:place w:st="on"><st1:PlaceName w:st="on"><font size=1
color=gray face=Verdana><span style='font-size:7.5pt;font-family:Verdana;
color:gray'>Oregon</span></font></st1:PlaceName><font size=1 color=gray
face=Verdana><span style='font-size:7.5pt;font-family:Verdana;color:gray'> <st1:PlaceType
w:st="on">State</st1:PlaceType></span></font></st1:place><font size=1
color=gray face=Verdana><span style='font-size:7.5pt;font-family:Verdana;
color:gray'> Controller's Division</span></font><o:p></o:p></p>
<p class=MsoNormal><st1:Street w:st="on"><st1:address w:st="on"><font size=1
color=gray face=Verdana><span style='font-size:7.5pt;font-family:Verdana;
color:gray'>155 Cottage Street NE</span></font></st1:address></st1:Street><font
size=1 color=gray face=Verdana><span style='font-size:7.5pt;font-family:Verdana;
color:gray'>, U-50</span></font><o:p></o:p></p>
<p class=MsoNormal><st1:place w:st="on"><st1:City w:st="on"><font size=1
color=gray face=Verdana><span style='font-size:7.5pt;font-family:Verdana;
color:gray'>Salem</span></font></st1:City><font size=1 color=gray
face=Verdana><span style='font-size:7.5pt;font-family:Verdana;color:gray'>, <st1:State
w:st="on">OR</st1:State> <st1:PostalCode w:st="on">97301</st1:PostalCode></span></font></st1:place><o:p></o:p></p>
<p class=MsoNormal><font size=1 color=gray face=Verdana><span style='font-size:
7.5pt;font-family:Verdana;color:gray'>Phone: (503) 373-7277, ext 253</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=1 color=gray face=Verdana><span style='font-size:
7.5pt;font-family:Verdana;color:gray'>Fax: (503) 378-3514</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=1 face=Verdana><span style='font-size:7.5pt;
font-family:Verdana'><a href="http://oregon.gov/DAS/SCD/SARS">http://oregon.gov/DAS/SCD/SARS</a></span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
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