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<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Hello CAFR Accountants,</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>CAFR season is just around the corner! <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Year end closing for FY 2009 officially begins July 20
(following the close of June on July 17 in R*STARS). As you know, the year end
closing process culminates in publication of <u1:place u2:st="on"><u1:State u2:st="on"><st1:place
w:st="on"><st1:State w:st="on">Oregon</u1:State></u1:place></st1:State></st1:place>'s
Comprehensive Annual Financial Report (CAFR). Completing the CAFR on time and
with the highest degree of accuracy requires a team effort. We are counting on
your help!<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><strong><b><font size=2 face=Arial><span style='font-size:
10.0pt;font-family:Arial'>Agency Guide to Year End Closing</span></font></b></strong><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The <i><span style='font-style:italic'>Agency Guide to Year
End Closing</span></i> is available on the SARS Web site at <a
href="http://oregon.gov/DAS/SCD/SARS/index.shtml">http://oregon.gov/DAS/SCD/SARS/index.shtml</a>.
Click on <b><span style='font-weight:bold'>Agency Guide to YEC </span></b>on
the right side of your screen and refer to Chapter B and Chapter D for helpful
information about year end closing activities.</span></font><strong><b><font
face="Times New Roman"><o:p></o:p></font></b></strong></p>
<p class=MsoNormal><strong><b><font size=2 color=navy face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></b></strong></p>
<p class=MsoNormal><strong><b><font size=2 face=Arial><span style='font-size:
10.0pt;font-family:Arial'>Preclosing Review</span></font></b></strong><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>In preparation for year end closing, please continue to work
on the preclosing review between now and July 17 (see Chapter C in the <i><span
style='font-style:italic'>Agency Guide to Year End Closing</span></i>).<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><strong><b><font size=2 face=Arial><span style='font-size:
10.0pt;font-family:Arial'>Year End Closing Training - June 24</span></font></b></strong><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Please join SARS at the <b><span style='font-weight:bold'>FY
2009 Year End Closing Training</span></b> at <b><span style='font-weight:bold'>9:00
a.m. </span></b>on <b><span style='font-weight:bold'>June 24</span></b> in the <u1:PlaceName u2:st="on"><st1:PlaceName
w:st="on"><b><span style='font-weight:bold'>Labor & Industries</u1:PlaceName></span></b></st1:PlaceName><b><span
style='font-weight:bold'> <u1:PlaceType u2:st="on"><st1:PlaceType w:st="on">Building</u1:PlaceType></st1:PlaceType>,
Conference Room 260</span></b>, in <u1:place u2:st="on"><u1:City u2:st="on"><st1:place
w:st="on"><st1:City w:st="on">Salem</u1:City></u1:City></u1:place></st1:City></st1:place>.
This training session will provide an overview of year end closing activities
and will cover key dates, interagency transactions, disclosure form changes,
GASB updates and year end accruals. If you cannot attend and would like copies
of the training materials, please contact your SARS analyst <i><span
style='font-style:italic'>after</span></i> June 24.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><strong><b><font size=2 face=Arial><span style='font-size:
10.0pt;font-family:Arial'>Schedule of Key Dates</span></font></b></strong><strong><b><font
size=2 face="Times New Roman"><span style='font-size:10.0pt'><o:p></o:p></span></font></b></strong></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>A copy of the FY 2009 schedule of key dates (including Gold
Star dates) is attached. </span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial;font-weight:bold'>Gold Star Certificates<o:p></o:p></span></font></b></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The State Controller's Division awards Gold Star
Certificates to agencies that provide substantially accurate and complete
financial information by the Gold Star due dates. The Gold Star Certificates
serve to recognize agencies for their commitment to excellence in financial
reporting. <i><span style='font-style:italic'>For FY 2009, SARS will increase
the emphasis on the accuracy of the financial information and will consider audit
adjustments in the final determination.<o:p></o:p></span></i></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><strong><b><font size=2 face=Arial><span style='font-size:
10.0pt;font-family:Arial'>Disclosure Forms</span></font></b></strong><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The General Disclosure and Debt Disclosure packets will be
sent to you as e-mail attachments by your SARS analyst on or before Monday,
June 15. These can be filled out electronically and e-mailed back to SARS.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><strong><b><font size=2 face=Arial><span style='font-size:
10.0pt;font-family:Arial'>CAFR Contacts and SEFA Contacts Lists</span></font></b></strong><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The CAFR Contacts List and the SEFA Contacts List can be
found on the SARS Web site at the link shown above. Click on <b><span
style='font-weight:bold'>CAFR Contacts</span></b> or <b><span style='font-weight:
bold'>SEFA Contacts.</span></b> Please let your SARS analyst know if the contacts
for your agency need to be updated.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><strong><b><font size=2 face=Arial><span style='font-size:
10.0pt;font-family:Arial'>Summary</span></font></b></strong><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The CAFR is very important to the State of <u1:place u2:st="on"><u1:State u2:st="on"><st1:place
w:st="on"><st1:State w:st="on">Oregon</u1:State></u1:State></u1:State></u1:place></st1:State></st1:place>.
It is critical to the marketing of <u1:place u2:st="on"><u1:PlaceName u2:st="on"><st1:place
w:st="on"><st1:PlaceName w:st="on">Oregon</u1:PlaceName></st1:PlaceName> <u1:PlaceType u2:st="on"><st1:PlaceType
w:st="on">State</u1:PlaceType></st1:PlaceType></st1:place> bond issues and is
required by law. The quality and timeliness of <u1:place u2:st="on"><u1:State u2:st="on"><st1:place
w:st="on"><st1:State w:st="on">Oregon</u1:State></u1:State></u1:place></st1:State></st1:place>'s
CAFR depends on the accuracy and completeness of financial data provided by you
on behalf of your agency.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>We look forward to working with you to complete the year end
closing activities. If you have any questions, please call me at 503-373-7277
ext. 253, or call your SARS analyst directly.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Thanks,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Kathy<o:p></o:p></span></font></p>
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<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
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<p class=MsoNormal><strong><b><font size=1 color=gray face=Verdana><span
style='font-size:7.5pt;font-family:Verdana;color:gray'>Kathryn Ross</span></font></b></strong><o:p></o:p></p>
<p class=MsoNormal><strong><b><font size=1 color=gray face=Verdana><span
style='font-size:7.5pt;font-family:Verdana;color:gray'>Statewide
Accounting & Reporting Manager</span></font></b></strong><o:p></o:p></p>
<p class=MsoNormal><st1:place w:st="on"><st1:PlaceName w:st="on"><font size=1
color=gray face=Verdana><span style='font-size:7.5pt;font-family:Verdana;
color:gray'>Oregon</span></font></st1:PlaceName><font size=1 color=gray
face=Verdana><span style='font-size:7.5pt;font-family:Verdana;color:gray'> <st1:PlaceType
w:st="on">State</st1:PlaceType></span></font></st1:place><font size=1
color=gray face=Verdana><span style='font-size:7.5pt;font-family:Verdana;
color:gray'> Controller's Division</span></font><o:p></o:p></p>
<p class=MsoNormal><st1:Street w:st="on"><st1:address w:st="on"><font size=1
color=gray face=Verdana><span style='font-size:7.5pt;font-family:Verdana;
color:gray'>155 Cottage Street NE</span></font></st1:address></st1:Street><font
size=1 color=gray face=Verdana><span style='font-size:7.5pt;font-family:Verdana;
color:gray'>, U-50</span></font><o:p></o:p></p>
<p class=MsoNormal><st1:place w:st="on"><st1:City w:st="on"><font size=1
color=gray face=Verdana><span style='font-size:7.5pt;font-family:Verdana;
color:gray'>Salem</span></font></st1:City><font size=1 color=gray
face=Verdana><span style='font-size:7.5pt;font-family:Verdana;color:gray'>, <st1:State
w:st="on">OR</st1:State> <st1:PostalCode w:st="on">97301</st1:PostalCode></span></font></st1:place><o:p></o:p></p>
<p class=MsoNormal><font size=1 color=gray face=Verdana><span style='font-size:
7.5pt;font-family:Verdana;color:gray'>Phone: (503) 373-7277, ext 253</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=1 color=gray face=Verdana><span style='font-size:
7.5pt;font-family:Verdana;color:gray'>Fax: (503) 378-3514</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=1 face=Verdana><span style='font-size:7.5pt;
font-family:Verdana'><a
href="http://www.das.state.or.us/DAS/SCD/SARS/index.shtml">http://www.das.state.or.us/DAS/SCD/SARS/index.shtml</a></span></font><a
href="http://www.oregon.gov/DAS/SCD/internal_controls.shtml"></a><o:p></o:p></p>
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