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<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>H</span></font><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'>ello
CAFR Accountants,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'>With the </span></font><font size=2
face=Arial><span style='font-size:10.0pt;font-family:Arial'>close of Month 10
(April) on Friday, May 21, it is time once again for the <b><span
style='font-weight:bold'>Preclosing Review</span></b>. This process involves
reviewing your accounting records and recording any adjustments or corrections
that may be needed prior to year end. <o:p></o:p></span></font></p>
<p class=MsoNormal><b><font size=2 color=black face=Arial><span
style='font-size:11.0pt;font-family:Arial;color:black;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'>To help with this review, we encourage
you to use the <b><span style='font-weight:bold'>Hyperion reports</span></b> <b><span
style='font-weight:bold'>on the Datamart Repository</span></b>: the Balance
Sheet (report 6620) and Operating Statement (report 6610). These will be available
Monday, May 24, with data as of May 21. </span></font><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>If you need assistance to access the
repository, please contact Aaron Wallace, Senior Datamart Business Analyst, at
503-373-7277 x281.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Another resource you may find helpful during Preclosing
Review is the <b><font color=black><span style='color:black;font-weight:bold'>Agency
Guide to Year End Closing</span></font></b><font color=black><span
style='color:black'> found at:</span></font> <a
href="http://egov.oregon.gov/DAS/SCD/SARS/index.shtml">http://egov.oregon.gov/DAS/SCD/SARS/index.shtml</a>.
The Agency Guide is currently under review and will be available to agencies on
<b><span style='font-weight:bold'>Friday, May 21</span></b>. From the menu on
the right-hand side of the Web page, click on "Agency Guide to YEC"
and refer to Chapter C, which includes a helpful checklist at the end of the
chapter. <font color=black><span style='color:black'>If you are new to
year end closing and have not used the Datamart repository reports discussed in
the previous paragraph</span></font>, please refer to Section D.4 of the Guide.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'>The web-based reports for <b><span
style='font-weight:bold'>Statewide Balancing (SWB) </span></b>will be updated
after the closing dates for April (May 21) and May (June 21). In addition,
we will update the SWB reports after the close of June (July 16) and then again
multiple times during Month 13. These reports are accessible from the menu on
the left-hand side of the Web page at: </span></font><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'><a
href="http://egov.oregon.gov/DAS/SCD/SARS/index.shtml">http://egov.oregon.gov/DAS/SCD/SARS/index.shtml</a>.
<font color=black><span style='color:black'><br>
<o:p></o:p></span></font></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Investing time now<font color=navy><span style='color:navy'>
</span></font>during Preclosing Review<font color=navy><span style='color:navy'>
</span></font>will contribute towards the success of your upcoming year end
closing activities.<font color=navy><span style='color:navy'> </span></font>During
the Preclosing Review, your agency’s SARS analyst will also review your
agency's records and provide comments to you.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>We appreciate your continued support of the State's
financial reporting process.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Thanks,<br>
Kathy<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><strong><b><font size=1 color=gray face=Verdana><span
style='font-size:7.5pt;font-family:Verdana;color:gray'>Kathryn Ross</span></font></b></strong><o:p></o:p></p>
<p class=MsoNormal><strong><b><font size=1 color=gray face=Verdana><span
style='font-size:7.5pt;font-family:Verdana;color:gray'>Statewide
Accounting & Reporting Manager</span></font></b></strong><o:p></o:p></p>
<p class=MsoNormal><st1:place w:st="on"><st1:PlaceName w:st="on"><font size=1
color=gray face=Verdana><span style='font-size:7.5pt;font-family:Verdana;
color:gray'>Oregon</span></font></st1:PlaceName><font size=1 color=gray
face=Verdana><span style='font-size:7.5pt;font-family:Verdana;color:gray'> <st1:PlaceType
w:st="on">State</st1:PlaceType></span></font></st1:place><font size=1
color=gray face=Verdana><span style='font-size:7.5pt;font-family:Verdana;
color:gray'> Controller's Division</span></font><o:p></o:p></p>
<p class=MsoNormal><st1:Street w:st="on"><st1:address w:st="on"><font size=1
color=gray face=Verdana><span style='font-size:7.5pt;font-family:Verdana;
color:gray'>155 Cottage Street NE</span></font></st1:address></st1:Street><font
size=1 color=gray face=Verdana><span style='font-size:7.5pt;font-family:Verdana;
color:gray'>, U-50</span></font><o:p></o:p></p>
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color=gray face=Verdana><span style='font-size:7.5pt;font-family:Verdana;
color:gray'>Salem</span></font></st1:City><font size=1 color=gray
face=Verdana><span style='font-size:7.5pt;font-family:Verdana;color:gray'>, <st1:State
w:st="on">OR</st1:State> <st1:PostalCode w:st="on">97301</st1:PostalCode></span></font></st1:place><o:p></o:p></p>
<p class=MsoNormal><font size=1 color=gray face=Verdana><span style='font-size:
7.5pt;font-family:Verdana;color:gray'>Phone: (503) 373-7277, ext 253</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=1 color=gray face=Verdana><span style='font-size:
7.5pt;font-family:Verdana;color:gray'>Fax: (503) 378-3514</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=1 face=Verdana><span style='font-size:7.5pt;
font-family:Verdana'><a href="http://oregon.gov/DAS/SCD/SARS">http://oregon.gov/DAS/SCD/SARS</a></span></font><o:p></o:p></p>
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12.0pt'><o:p> </o:p></span></font></p>
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