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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Hello CAFR Accountants,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>SARS will begin the annual <b>Preclosing Review </b>on Monday, May 16, following the close of April. This process involves reviewing agencies’ accounting records to identify required adjustments and corrections as early as possible so they can be made in advance of the year end close. <o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></b></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>To help with this review, we encourage agencies to use the reports in the<b> Datamart Repository</b>: the Balance Sheet (report 6620) and Operating Statement (report 6610). These reports<span style='color:#1F497D'> </span>will be available on Monday, May 16, with data as of May 13. If you need assistance in accessing the repository, please contact Aaron Wallace, Senior Datamart Business Analyst, at 503-373-0269<b>.<span style='color:#1F497D'> <o:p></o:p></span></b></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></b></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>The <b><span style='color:black'>Agency Guide to Year End Closing</span></b><span style='color:black'> is another useful resource:</span> <a href="http://oregon.gov/DAS/SCD/SARS/agency_guide.shtml">http://oregon.gov/DAS/SCD/SARS/agency_guide.shtml</a><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Chapter C of this guide, which includes a preclosing review checklist at the end of the chapter, is currently being updated. The revision will be available on or before Monday, May 16. Chapter D, Section D.4, contains additional information on accessing the Datamart Repository<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>SARS will update the <b>Statewide Balancing (SWB) </b>reports after the close of April (May 13) and May (June 17). In addition, we will update the SWB reports after the close of June (July 15) and then again multiple times during Month 13. <b>Please use the SWB reports to make sure transactions between your own funds and other agencies are in balance!</b><span style='color:#1F497D'> </span>These reports are accessible at this link:<span style='color:black'> </span><span style='color:#1F497D'><a href="http://egov.oregon.gov/DAS/SCD/SARS/swbreports.shtml">http://egov.oregon.gov/DAS/SCD/SARS/swbreports.shtml</a></span><span style='color:#1F497D'><o:p></o:p></span></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'> <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Investing time during the Preclosing Review will help to reduce the workload at year end. We appreciate your continued support of the state's financial reporting process. Please let us know if you have questions.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Thanks,<br>Kathy<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Kathryn Ross</span></b><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Statewide Accounting & Reporting Manager</span></b><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Oregon State Controller's Division</span><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>155 Cottage Street NE, U-50</span><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Salem, OR 97301</span><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:red'>NEW Phone: (503) 373-0265</span><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:red'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Fax: (503) 378-3514</span><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#1F497D'><a href="http://oregon.gov/DAS/SCD/SARS">http://oregon.gov/DAS/SCD/SARS</a></span><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:#1F497D'> <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Data Classification: Level 1 - Published</span><o:p></o:p></p></div></body></html>