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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Hello CAFR Accountants,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>This is an early reminder regarding interagency transfers.<b><span style='color:navy'><o:p></o:p></span></b></span></p><p class=MsoNormal style='text-autospace:none'><b><span style='font-size:11.0pt;font-family:"Arial","sans-serif";color:navy'><o:p> </o:p></span></b></p><p class=MsoNormal align=center style='text-align:center;text-autospace:none'><b><span style='font-size:11.0pt;font-family:"Arial","sans-serif";color:red'>Agencies must not backdate interagency Balanced Transactions (BTs) processed after June 30.<o:p></o:p></span></b></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:11.0pt;font-family:"Arial","sans-serif";color:navy'><o:p> </o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Because interagency transfers impact cash at Treasury, backdating current transactions can cause reconciling problems for the receiving agency and result in audit comments/findings. The <b>effective date </b>for both sides of this transaction type must always be <b>equal to </b><b>the current system date.</b><o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>An adjustment affecting cash is acceptable in Month 13 <b><i>only</i></b> if all of the following conditions are met:<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.4in;text-indent:-.2in;mso-list:l0 level1 lfo2;text-autospace:none'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>The adjustment affects <b>D23 funds</b> <b>within the same agency</b>;<o:p></o:p></span></p><p class=MsoNormal style='margin-left:.2in;text-autospace:none'><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.4in;text-indent:-.2in;mso-list:l0 level1 lfo2;text-autospace:none'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>The affected <b>D23 funds are in the same GAAP fund</b>; <i>and<o:p></o:p></i></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.4in;text-indent:-.2in;mso-list:l0 level1 lfo2;text-autospace:none'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>The affected <b>D23 funds are tied to the same Treasury Fund</b>.<o:p></o:p></span></p><p><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>If you are unable to complete your interagency BTs before June 30, you will need to record accrual entries during Month 13 to accurately reflect FY2011 activity. <o:p></o:p></span></p><p><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>For more information on T-codes that should <b><i>not</i></b> be used during Month 13, please refer to the <i>Agency Guide to Year-end Closing</i>, Chapter D, Section D.2 at<span style='color:navy'>:</span> <span style='color:navy'><a href="http://www.oregon.gov/DAS/SCD/SARS/agency_guide.shtml">http://www.oregon.gov/DAS/SCD/SARS/agency_guide.shtml</a><o:p></o:p></span></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Another helpful resource is the <i>SFMS Desk Manual: Central Processing Cent. 4 </i>at<span style='color:#1F497D'>: </span><span style='color:#1F497D'><a href="http://egov.oregon.gov/DAS/SCD/SFMS/docs/publications/desk_manual/Cent4.doc">http://egov.oregon.gov/DAS/SCD/SFMS/docs/publications/desk_manual/Cent4.doc</a><o:p></o:p></span></span></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Thanks,<o:p></o:p></span></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Kathy<o:p></o:p></span></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Kathryn Ross</span></b><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Statewide Accounting & Reporting Manager</span></b><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Oregon State Controller's Division</span><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>155 Cottage Street NE, U-50</span><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Salem, OR 97301</span><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:red'>NEW Phone: (503) 373-0265</span><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:red'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Fax: (503) 378-3514</span><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#1F497D'><a href="http://oregon.gov/DAS/SCD/SARS">http://oregon.gov/DAS/SCD/SARS</a></span><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Calibri","sans-serif";color:#1F497D'> <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Data Classification: Level 1 - Published</span><o:p></o:p></p></div></body></html>