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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><b><span style='font-family:"Arial","sans-serif";color:red'>New due date: </span></b><span style='font-family:"Arial","sans-serif";color:red'>The attached <i>Request for Federal Dollars Used </i>spreadsheet is due the close of business on <u>Friday, August 26</u>. Please see the original request below for details.<o:p></o:p></span></p><div class=MsoNormal align=center style='text-align:center'><b><span style='font-family:"Arial","sans-serif";color:#1F497D'><hr size=2 width="100%" align=center></span></b></div><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Hello CAFR Contacts,<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>The A-87 Statewide Cost Allocation Plan (SWCAP) is a federal report required to be filed annually by SARS on behalf of specific state agencies. Any agency charging or assessing other state agencies for statewide services (i.e. printing services, legal fees, workers’ comp, etc.) must participate in the “Plan.”<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>The federal funds participation (FFP) rate is a rate applied to the “billing” agency based on total revenues they receive from all agencies paying for state services with federal dollars. The rate is used in determining the amount of money to be paid back to the federal government if an excess (SWCAP) fund balance exists.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>When an agency pays for state services with appropriated “federal” funds, it is easy to determine that those services were paid one hundred percent with federal dollars. However, when an agency pays with “other” appropriated funds it is not as easy to determine if federal dollars were used to pay the invoice. In addition, if an agency pays for several services in one payment (to DAS), it is difficult to determine which services were paid and for each service what dollar amount was from federal sources.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Therefore, if in FY2011 your agency paid for any centralized charges or assessments listed on the attached worksheet, please complete the spreadsheet. Insert the total amount paid, the amount paid from federal funds (6XXX) and the amount of federal dollars paid from “other” funds (3XXX). The second tab “DAS Invoice Prefix” may be helpful in determining the services provided by DAS. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>If you have questions regarding the invoices, please contact Mini Fernandez in DAS Operations at (503) 378-3710. <i> </i><o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>If you have questions regarding the SWCAP, please contact Kathy Dixon in SARS at (503) 373-0730.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Please return the <i>Request for Federal Dollars Used </i>spreadsheet to Kathy Dixon <b>no later than August 22</b>. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:red'>(NOTE: <i>If your agency did not pay for any services with federal dollars, please indicate that on the form and return to Kathy Dixon</i>.)<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Thank you,<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Kathy<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Kathryn Ross</span></b><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Statewide Accounting & Reporting Manager</span></b><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Oregon State Controller's Division</span><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>155 Cottage Street NE, U-50</span><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Salem, OR 97301</span><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:red'>NEW Phone: (503) 373-0265<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Fax: (503) 378-3514</span><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif"'><a href="http://oregon.gov/DAS/SCD/SARS">http://oregon.gov/DAS/SCD/SARS</a></span><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt'> <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Data Classification: Level 1 - Published</span><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal> <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>