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<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Hello CAFR Contacts,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">The A-87 Statewide Cost Allocation Plan (SWCAP) is a federal report which SARS is required to file annually on behalf of specific state agencies. Any agency charging or assessing other state
agencies for statewide services (i.e. printing services, legal fees, workers’ comp, etc.) must participate in the “Plan.”<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">The federal funds participation (FFP) rate represents the percentage of total charges and assessments billed for central services that agencies pay for with federal dollars. The rate is used
in determining the amount of money to be paid back to the federal government or refunded to agencies if an excess SWCAP fund balance exists.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">When an agency pays another agency (such as DAS) for state services with appropriated “federal” funds, it is easy to determine that those services were paid one hundred percent with federal
dollars. However, when an agency uses “other” appropriated funds to pay for services, it is more difficult to determine if federal dollars were used. In addition, if an agency pays for several services in one payment, it is difficult to determine which services
were paid for and, for each service, what dollar amount came from federal sources.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Therefore, if in FY2012, your agency paid for any centralized charges or assessments listed on the attached spreadsheet, please complete the spreadsheet. Insert the percentage (as a decimal)
of federal dollars used, regardless of the appropriated fund. Additional instructions are located on the first tab. The third tab “DAS Invoice Prefix” may be helpful in determining the services provided by DAS.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif"">If you have questions regarding the DAS invoices, please contact Mini Fernandez in DAS Operations at (503) 378-3710.
<i> </i><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif"">If you have questions regarding the SWCAP, please contact Kathy Dixon in SARS at (503) 373-0730.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif";color:red">Please return the
<i>2012 Agency Request for Actual FFP </i>spreadsheet to Kathy Dixon </span></b><b><span style="font-family:"Arial","sans-serif";color:blue">(</span></b><b><span style="font-family:"Arial","sans-serif";color:red"><a href="mailto:Kathy.J.Dixon@state.or.us">Kathy.J.Dixon@state.or.us</a></span></b><b><span style="font-family:"Arial","sans-serif";color:blue">)</span></b><b><span style="font-family:"Arial","sans-serif";color:red">
no later than <u>July 9</u></span></b><span style="font-family:"Arial","sans-serif";color:red">.
<b><u>This is a Gold Star date</u>.</b> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">NOTE: If your agency did not pay for any services with federal dollars, please indicate that on the form and return to Kathy Dixon</span></i></b><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">.<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Kathy</span><span style="font-family:"Verdana","sans-serif";color:#353535"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Kathryn Ross</span></b><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Statewide Accounting & Reporting Manager</span></b><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Oregon State Controller's Division</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">155 Cottage Street NE, U-50</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Salem, OR 97301</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:red">NEW Phone: (503) 373-0265</span><span style="font-size:8.0pt;color:red"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Fax: (503) 378-3514</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif""><a href="http://oregon.gov/DAS/SCD/SARS"><span style="color:blue">http://oregon.gov/DAS/SCD/SARS</span></a></span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Data Classification: Level 1 - Published</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
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