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<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D">Hi Everyone,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D">I am attaching a list that shows which agencies have already (1) turned in their Actual FFP spreadsheet, or (2) sent us an email stating that the agency does not receive any federal
funding.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D">Please review the list and let us know if you see an error.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D">Thank you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D">Kathy<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> cafr-contacts-news-bounces@listsmart.osl.state.or.us [mailto:cafr-contacts-news-bounces@listsmart.osl.state.or.us]
<b>On Behalf Of </b>ROSS Kathryn * SCD SARS<br>
<b>Sent:</b> Thursday, July 12, 2012 3:02 PM<br>
<b>To:</b> cafr-contacts-news@listsmart.osl.state.or.us<br>
<b>Subject:</b> [CAFR-Contacts-News] 2012 Agency Request for Actual FFP - GOLD STAR DUE DATE: JULY 20<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif"">Reminder:</span></b><span style="font-family:"Arial","sans-serif""> Please return the
<u>2012 Agency Request for Actual FFP</u><i> </i>spreadsheet to Kathy Dixon (<a href="mailto:Kathy.J.Dixon@state.or.us"><span style="color:windowtext">Kathy.J.Dixon@state.or.us</span></a>) no later than
<u>July 20, 2012.</u> <span style="color:#1F497D"> </span><b><span style="color:red">This is a Gold Star date.</span><span style="color:#1F497D">
<o:p></o:p></span></b></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">See the original email request below.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:gray"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif"">Note: </span>
</b><span style="font-family:"Arial","sans-serif""> If your agency did not use any federal dollars to pay for central services in FY 2012, please indicate that on the spreadsheet and return to Kathy Dixon by July 20.<span style="color:gray"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<div class="MsoNormal" align="center" style="text-align:center"><span style="font-family:"Arial","sans-serif";color:#1F497D">
<hr size="2" width="100%" align="center">
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<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Hello CAFR Contacts,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">The A-87 Statewide Cost Allocation Plan (SWCAP) is a federal report which SARS is required to file annually on behalf of specific state agencies. Any agency charging or assessing other state
agencies for statewide services (i.e. printing services, legal fees, workers’ comp, etc.) must participate in the “Plan.”<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">The federal funds participation (FFP) rate represents the percentage of total charges and assessments billed for central services that agencies pay for with federal dollars. The rate is used
in determining the amount of money to be paid back to the federal government or refunded to agencies if an excess SWCAP fund balance exists.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">When an agency pays another agency (such as DAS) for state services with appropriated “federal” funds, it is easy to determine that those services were paid one hundred percent with federal
dollars. However, when an agency uses “other” appropriated funds to pay for services, it is more difficult to determine if federal dollars were used. In addition, if an agency pays for several services in one payment, it is difficult to determine which services
were paid for and, for each service, what dollar amount came from federal sources.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Therefore, if in FY2012, your agency paid for any centralized charges or assessments listed on the attached spreadsheet, please complete the spreadsheet. Insert the percentage (as a decimal)
of federal dollars used, regardless of the appropriated fund. Additional instructions are located on the first tab. The third tab “DAS Invoice Prefix” may be helpful in determining the services provided by DAS.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif"">If you have questions regarding the DAS invoices, please contact Mini Fernandez in DAS Operations at (503) 378-3710.
<i> </i><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial","sans-serif"">If you have questions regarding the SWCAP, please contact Kathy Dixon in SARS at (503) 373-0730.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Kathy</span><span style="font-family:"Verdana","sans-serif";color:#353535"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Kathryn Ross, CPA</span></b><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Manager, Statewide Accounting & Reporting Services
</span></b><b><span style="font-family:"Verdana","sans-serif";color:#353535"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Chief Financial Office</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Department of Administrative Services</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">155 Cottage Street NE, U-50</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Salem, OR 97301</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif"">Phone: (503) 373-0265<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Fax: (503) 378-3514</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif""><a href="http://oregon.gov/DAS/SCD/SARS">http://oregon.gov/DAS/CFO/SARS</a></span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Data Classification: Level 1 - Published</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
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