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<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Good Morning CAFR Contacts,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">The A-87 Statewide Cost Allocation Plan (SWCAP) is a federal report required to be filed annually by SARS on behalf of specific state agencies. Any agency charging or assessing other state
agencies for statewide services (i.e. printing services, legal fees, workers’ comp, etc.) must participate in the “Plan.”<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">The federal funds participation (FFP) rate is a rate applied to the “billing” agency based on total revenues they receive from all agencies paying for state services with federal dollars. The
rate is used in determining the amount of money to be paid back to the federal government if an excess (SWCAP) fund balance exists.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">When an agency pays for state services with appropriated “federal” funds, it is easy to determine that those services were paid one hundred percent with federal dollars. However, when an agency
pays with “other” appropriated funds it is not as easy to determine if federal dollars were used to pay the invoice. In addition, if an agency pays for several services in one payment (to DAS), it is difficult to determine which services were paid for and
for each service what dollar amount was from federal sources.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Therefore, if in FY2013 your agency paid for any centralized charges or assessments listed on the attached worksheet, please complete the spreadsheet. Insert the percentage (as a decimal) of
federal dollars paid, <u>regardless of the appropriated fund or comptroller object used</u>. Additional, instructions are available on the first tab.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">If you have questions regarding the DAS invoices, please contact Mini Fernandez in DAS Operations at (503) 378-3710.
<i> </i><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">If you have questions regarding the SWCAP, please contact Kathy Dixon in SARS at (503) 373-0730.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif";color:#A83800">GOLD STAR DATE:<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="font-family:"Arial","sans-serif"">Please return the
<i>2013 Agency Request for Actual FFP </i>spreadsheet to Kathy Dixon</span></b><span style="font-family:"Arial","sans-serif"">
<b>no later than <span style="color:blue">July 19</span> at <a href="mailto:Kathy.j.dixon@state.or.us">
Kathy.j.dixon@state.or.us</a>.</b><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">(<i>NOTE:</i>
<i>If your agency did not pay for any services with federal dollars, please indicate that on the form and return to Kathy Dixon</i>.)</span></b><span style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Kathryn Ross, CPA</span></b><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Manager, Statewide Accounting & Reporting Services
</span></b><b><span style="font-family:"Verdana","sans-serif";color:#353535"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Chief Financial Office</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Department of Administrative Services</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">155 Cottage Street NE, U-50</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Salem, OR 97301</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif"">Phone: (503) 373-0265<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Fax: (503) 378-3514</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><a href="http://oregon.gov/DAS/SCD/SARS"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:blue">http://oregon.gov/DAS/CFO/SARS</span></a><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535">Data Classification: Level 1 - Published</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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