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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">Hello CAFR Contacts,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">Paragraph 116.f of OAM 15.42.00 has been updated to reflect this fix. The effective date of the OAM has not changed.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">Please let me know if you have any questions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">Regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">Rob<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Robert W. Hamilton, CPA<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Statewide Accounting and Reporting Services Manager</span></b><b><span style="font-family:"Verdana",sans-serif;color:#353535"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Chief Financial Office</span><span style="color:#44546A"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Department of Administrative Services</span><span style="font-size:8.0pt;color:#44546A"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#44546A">Phone: (503) 373-0299<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#44546A"><a href="http://oregon.gov/DAS/SCD/SARS"><span style="color:blue">http://oregon.gov/DAS/CFO/SARS</span></a></span><span style="font-size:8.0pt;color:#44546A"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;color:#44546A"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Data Classification: Level 1 - Published</span><span style="font-size:8.0pt;color:#44546A"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> SFMS-News [mailto:sfms-news-bounces@listsmart.osl.state.or.us]
<b>On Behalf Of </b>RYS Silvar * DAS<br>
<b>Sent:</b> Wednesday, May 20, 2015 1:10 PM<br>
<b>To:</b> SFMS NEWS<br>
<b>Subject:</b> [SFMS-News] Fix to Auto Reversal Transactions<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hello,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">SFMS is pleased to announce that we have completed an R*Stars fix that will prevent auto reversal transactions that allow vendor information from returning with error codes EV5 Ven Name Not Blank and EV6 Ven Addr Not Blank. Agencies will
no longer need to manually edit each detail transaction with these errors and save/release the batch.
<o:p></o:p></p>
<p class="Default"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:windowtext"><o:p> </o:p></span></p>
<p class="Default"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Distributions to Subrecipients</span></i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:windowtext">
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:windowtext">SARS will be able to remove a sentence from their OAM 15.42.00 .116 f at</span><span style="font-size:10.0pt;color:#44546A">
<a href="http://www.oregon.gov/DAS/CFO/SARS/policies/oam/15.42.00.pdf">http://www.oregon.gov/DAS/CFO/SARS/policies/oam/15.42.00.pdf</a>
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:windowtext">regarding distributions to subrecipients’ year-end accruals for each subrecipient.
<o:p></o:p></span></p>
<p class="Default" style="margin-left:.5in"><b><span style="font-size:11.0pt">TC 941
</span></b><span style="font-size:11.0pt">- Accrue distribution to subrecipient <o:p>
</o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in">Transaction code 941 will auto-reverse in the following month with transaction code 942.
<s>However, agencies must manually delete the Name, Address, City, State, and Zip Code from each reversal transaction in order to clear the 530 screen</s>.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The auto reverse program shall continue to pass the vendor name and address information from the original transaction to the generated auto reversal transaction.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in">Examples:<o:p></o:p></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" style="margin-left:.75in;border-collapse:collapse">
<tbody>
<tr>
<td width="90" valign="top" style="width:67.65pt;border:solid windowtext 1.0pt;background:#D9D9D9;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><b>Original<o:p></o:p></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><b>Transaction<o:p></o:p></b></p>
</td>
<td width="107" valign="top" style="width:80.35pt;border:solid windowtext 1.0pt;border-left:none;background:#D9D9D9;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center"><b>Auto Reversal<o:p></o:p></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><b>Transaction<o:p></o:p></b></p>
</td>
</tr>
<tr>
<td width="90" valign="top" style="width:67.65pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:none;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center">941<o:p></o:p></p>
</td>
<td width="107" valign="top" style="width:80.35pt;border:none;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center">942<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="90" valign="top" style="width:67.65pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:none;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center">593<o:p></o:p></p>
</td>
<td width="107" valign="top" style="width:80.35pt;border:none;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center">965<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="90" valign="top" style="width:67.65pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:none;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center">594<o:p></o:p></p>
</td>
<td width="107" valign="top" style="width:80.35pt;border:none;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center">964<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="90" valign="top" style="width:67.65pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:none;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center">595<o:p></o:p></p>
</td>
<td width="107" valign="top" style="width:80.35pt;border:none;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center">967<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="90" valign="top" style="width:67.65pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center">596<o:p></o:p></p>
</td>
<td width="107" valign="top" style="width:80.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" align="center" style="text-align:center">968<o:p></o:p></p>
</td>
</tr>
</tbody>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please let us know if you have any questions regarding this change.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Thank you.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Silvar Rys, CPA<o:p></o:p></p>
<p class="MsoNormal">Senior SFMS Analyst<o:p></o:p></p>
<p class="MsoNormal">Phone: 503-373-0750<o:p></o:p></p>
<p class="MsoNormal">Data Classification: Level 2 - Limited<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Please visit our website at:<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#1F497D"><a href="http://www.oregon.gov/DAS/EGS/FBS/SFMS/Pages/index.aspx"><span style="color:blue">http://www.oregon.gov/DAS/EGS/FBS/SFMS/Pages/index.aspx</span></a></span><span style="color:#44546A"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A"><o:p> </o:p></span></p>
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