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<p class="MsoNormal"><span style="color:#1F497D">Good morning CAFR Contacts.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">As referenced in Rob’s email below, the ECC
<i>Covid Cost Tracker</i> form has been updated to reflect changes associated with reporting “in relation to” COVID-19 costs.
<b>Please note</b>: actual “in relation to” costs are now required to be reported by category (e.g. Services & Supplies). The actual “in relation to” costs should match amounts posted to R*STARS Project Code “IRTCVD” Phase “19”, unless the agency has an approved
exception from using COVID related R*STARS Project Codes. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">The updated form is available on the SARS website:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="https://www.oregon.gov/das/Financial/Acctng/Documents/Agency_XXX_CovidCostTracker_PeriodEnding_XX.XX.2020.xlsx">https://www.oregon.gov/das/Financial/Acctng/Documents/Agency_XXX_CovidCostTracker_PeriodEnding_XX.XX.2020.xlsx</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Please use the updated form beginning with the report due tomorrow (5/13/2020).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thank you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">s<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:#1F497D">Stacey A. Chase<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#1F497D">Senior Financial Reporting & Policy Analyst<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Chief Financial Office<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Department of Administrative Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Phone: (503) 947-8567<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><a href="https://www.oregon.gov/das/financial/acctng/pages/index.aspx"><span style="color:blue">https://www.oregon.gov/das/financial/acctng/pages/index.aspx</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">Data Classification: Level 1 - Published</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> CAFR-Contacts-News <cafr-contacts-news-bounces@listsmart.osl.state.or.us>
<b>On Behalf Of </b>HAMILTON Robert W * DAS via CAFR-Contacts-News<br>
<b>Sent:</b> Monday, May 11, 2020 9:30 AM<br>
<b>To:</b> cafr-contacts-news@listsmart.osl.state.or.us<br>
<b>Cc:</b> eccfinance <eccfinance@mil.state.or.us><br>
<b>Subject:</b> [CAFR-Contacts-News] FW: In Relation To Costs - Statewide Project Number and Phase<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Hello CAFR Contacts,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">We’re still in the process of putting together additional guidance on the new statewide Project Number and Phase for “in relation to” costs, IRTCVD 19.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Among the changes will be a revised ECC form, so please don’t submit your weekly report to ECC for the week ending May 8 until the revised form is released.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Rob<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> CAFR-Contacts-News <<a href="mailto:cafr-contacts-news-bounces@listsmart.osl.state.or.us">cafr-contacts-news-bounces@listsmart.osl.state.or.us</a>>
<b>On Behalf Of </b>HAMILTON Robert W * DAS via CAFR-Contacts-News<br>
<b>Sent:</b> Friday, May 1, 2020 11:28 AM<br>
<b>To:</b> <a href="mailto:cafr-contacts-news@listsmart.osl.state.or.us">cafr-contacts-news@listsmart.osl.state.or.us</a><br>
<b>Subject:</b> Re: [CAFR-Contacts-News] In Relation To Costs - Statewide Project Number and Phase<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">I’ve received a question about whether this means agencies will need to go back and fix “in relation to” costs already recorded using the agency’s process. The answer is no, please use the new statewide Project
Number and Phase for costs incurred from May 1 and going forward. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Rob<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> CAFR-Contacts-News <<a href="mailto:cafr-contacts-news-bounces@listsmart.osl.state.or.us">cafr-contacts-news-bounces@listsmart.osl.state.or.us</a>>
<b>On Behalf Of </b>HAMILTON Robert W * DAS via CAFR-Contacts-News<br>
<b>Sent:</b> Friday, May 1, 2020 11:25 AM<br>
<b>To:</b> <a href="mailto:cafr-contacts-news@listsmart.osl.state.or.us">cafr-contacts-news@listsmart.osl.state.or.us</a><br>
<b>Subject:</b> Re: [CAFR-Contacts-News] In Relation To Costs - Statewide Project Number and Phase<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Attached are procedures to establish the new Statewide Project Number and Phase for “In Relation To” costs. I had intended to send these with the announcement below.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Rob<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> CAFR-Contacts-News <<a href="mailto:cafr-contacts-news-bounces@listsmart.osl.state.or.us">cafr-contacts-news-bounces@listsmart.osl.state.or.us</a>>
<b>On Behalf Of </b>HAMILTON Robert W * DAS via CAFR-Contacts-News<br>
<b>Sent:</b> Friday, May 1, 2020 11:22 AM<br>
<b>To:</b> <a href="mailto:cafr-contacts-news@listsmart.osl.state.or.us">cafr-contacts-news@listsmart.osl.state.or.us</a><br>
<b>Subject:</b> [CAFR-Contacts-News] In Relation To Costs - Statewide Project Number and Phase<br>
<b>Importance:</b> High<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hello CAFR Contacts,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Effective May 1</b>, statewide leadership is requesting that each agency create a statewide Project Number and Phase to track “In Relation To” costs pertaining to the COVID-19 pandemic. The Project Number is IRTCVD and the Phase is
19 (“IRT” stands for “In Relation To”). We realize this is a change from previous requests, which means your process will change and you’ll in turn be communicating revised guidance throughout your agency, however, recently released federal guidelines has
necessitated this change in our approach to tracking these funds.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Agencies that have received an exception from the COVID1 19 statewide Project Number and Phase will continue to have an exception for IRTCVD 19 statewide Project Number and Phase.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Additional guidance will be forthcoming about, but we first wanted to communicate this request so the structure could be setup, including any hotkeys for payroll reporting.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Understanding that today is May 1, and this impacts ECC reporting, there will be no changes to ECC reporting for the reports due by May 6.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have any questions, please let me know.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks for everyone’s efforts to report these costs. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Rob<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Robert W. Hamilton, CPA<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Statewide Accounting and Reporting Services Manager</span></b><b><span style="font-family:"Verdana",sans-serif;color:#353535"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Chief Financial Office</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Department of Administrative Services</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif">Desk: (503) 373-0299 | Cell: (971) 719-3031<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif"><a href="http://www.oregon.gov/DAS/financial/acctng"><span style="color:blue">http://www.oregon.gov/DAS/financial/acctng</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Data Classification: Level 1 - Published</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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