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<p class="MsoNormal" style="background:white"><span style="color:#201F1E">Good </span>
afternoon <span style="color:#201F1E">CAFR Contacts!<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"> <o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E">The COVID-19 Cost Tracking FAQs were updated and are now available on the SARS website via the following link:
<a href="https://www.oregon.gov/das/Financial/Acctng/Documents/COVID-19%20Cost%20Tracking%20FAQs.pdf">
<span style="color:blue">https://www.oregon.gov/das/Financial/Acctng/Documents/COVID-19%20Cost%20Tracking%20FAQs.pdf</span></a>.<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E">Please note the following FAQ revisions:<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E">Q&A 2.1: Revised to include “direct response” to specify the intended use of the COVID1-19 statewide project/phase number.<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E">A 2.2: Revised to include
</span>one additional agency exception (Oregon Department of Education).<o:p></o:p></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E">Q&A 2.3: Revised to include the IRTCVD-19 statewide project/phase number.<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E">A 3.1: Revised to include “Special Payments” as one of the cost categories to report.<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E">Q&A 3.4: Revised to include “direct response” to specify which “estimated” costs are not subject to weekly reporting.<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E">A 3.9: Revised to include “in relation to” costs as part of the data required to be reported.<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E">A 3.16: Revised to include reference to new question (3.19).
<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E">**New** Q&A 3.19: How do we report “in relation to” costs to ECC using the new statewide Project Code and Phase?<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E">**New** Q&A 3.20: How do we report April “in relation to” payroll costs that did not post to statewide Project Code “IRTCVD” and Phase “19”?<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E">**New** Q&A 3.21: How do we report non-payroll related “in relation to” costs that did not post to the statewide Project Code “IRTCVD” and Phase “19”?<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E">**New** Q&A 3.22: When the agency generates the weekly IR Studio report using the “Proc Date” sometimes an amount is included from the prior week because the R*STARS payment batch was
entered on Friday and not released until the following Monday. How do we report the information to ECC?<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E">In addition to the updated FAQs, the guidance for establishing the “in relation to” R*STARS Project Code “IRTCVD” and Phase “19” is now available on the SARS website via the following
link: <a href="https://www.oregon.gov/das/Financial/Acctng/Documents/COVID-19%20In%20Relation%20To%20Enterprise%20Cost%20Tracking%20-%20Updated%20Agency%20Communication.pdf">
https://www.oregon.gov/das/Financial/Acctng/Documents/COVID-19%20In%20Relation%20To%20Enterprise%20Cost%20Tracking%20-%20Updated%20Agency%20Communication.pdf</a>.<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E">For specific questions associated with tracking and reporting COVID-19 costs, ECC Finance (<a href="mailto:eccfinance@mil.state.or.us" target="_blank"><span style="color:blue">eccfinance@mil.state.or.us</span></a>)
is your best resource.<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E"> <o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#201F1E">Have a great day.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">s<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Stacey A. Chase<o:p></o:p></b></p>
<p class="MsoNormal">Senior Financial Reporting & Policy Analyst<o:p></o:p></p>
<p class="MsoNormal">Chief Financial Office<o:p></o:p></p>
<p class="MsoNormal">Department of Administrative Services<o:p></o:p></p>
<p class="MsoNormal">Phone: (503) 947-8567<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><a href="https://www.oregon.gov/das/financial/acctng/pages/index.aspx"><span style="color:blue">https://www.oregon.gov/das/financial/acctng/pages/index.aspx</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Data Classification: Level 1 - Published</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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