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<div class="WordSection1">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Good morning.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">CAFR contacts,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">The FY 2020 disclosure forms have been updated and are available on the SARS Disclosures web page (link provided below). Attached is the
<i>FY 2020 CAFR Transmittal/Agency Certification</i>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Please note the following when completing your disclosure forms:
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">All disclosures are Excel documents.</span><span style="font-family:"Arial",sans-serif"> Please be sure to complete and submit those that are applicable to your agency.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">The General Disclosure checklist and lettered disclosures are required from all agencies.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">The Debt Disclosure checklist and lettered disclosures are required from all agencies with debt.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Please be aware that certain disclosures have additional pages, accessed by scrolling down, and/or additional spreadsheet tabs.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Use the correct signage for amounts. Debits are not bracketed and credits are bracketed. Amounts and signs should agree to what’s displayed on the DAFR 6610 and 6620 reports.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">General Disclosure form E asks about your agency’s federal revenue and expenditures. All agencies that answer “yes” to any of these questions must complete the SEFA disclosure forms;
also available on the SARS Disclosures web page. <o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Completed sample disclosures are in Chapter H of the
<i>Agency Guide to Year-end Closing</i>; available via the following link: <a href="https://www.oregon.gov/das/Financial/Acctng/Pages/Yr-end-cls.aspx">
https://www.oregon.gov/das/Financial/Acctng/Pages/Yr-end-cls.aspx</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Please complete the disclosure forms and email them directly to your SARS analyst
<b>before the end of the day on</b> <b>Friday, August 21</b>. The information your agency provides will be used in preparation of the CAFR note disclosures.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><b><span style="font-family:"Arial",sans-serif">Using the electronic forms:<o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">The forms require a minimum of Adobe Acrobat 8 or Reader 8 to function properly.<b><u><o:p></o:p></u></b></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Enter your agency number on the first page only<span style="color:#1F497D">
</span>and tab forward; all subsequent pages will automatically populate<span style="color:#1F497D">
</span>when grouped in a single workbook.<b><u><o:p></o:p></u></b></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Using the ‘enter’ key will populate a field with the information you type, but it will not move the cursor forward to the next cell.<b><u><o:p></o:p></u></b></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Use the ‘tab’ key or the mouse to move the cursor through the fillable forms.<b><u><o:p></o:p></u></b></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Use the ‘enter’ key or a mouse click to populate a check box.<b><u><o:p></o:p></u></b></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">If you enter a minus (-) sign with a number, be sure to check the calculated total line for the expected outcome.<b><u><o:p></o:p></u></b></span></p>
<p class="MsoListParagraph"><u><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p><span style="text-decoration:none"> </span></o:p></span></u></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Although the <i>
CAFR Transmittal/Agency Certification</i> (attached) is a fillable form, you will need to print a copy of the certification to obtain the required signatures. Please send the signed certification to your SARS analyst by scanning into an email
<b>before the end of the day on Friday, August 21.</b> <b><u>This is a Gold Star Date.</u></b> SARS keeps the signed forms on file for the statewide audit.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">SARS Disclosures web page:<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><a href="https://www.oregon.gov/das/Financial/Acctng/Pages/Disc.aspx">https://www.oregon.gov/das/Financial/Acctng/Pages/Disc.aspx</a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Please contact your SARS analyst if you have questions. Thank you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">s<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Stacey A. Chase<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Senior Financial Reporting & Policy Analyst<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Chief Financial Office<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Department of Administrative Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Phone: (503) 947-8567<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><a href="https://www.oregon.gov/das/financial/acctng/pages/index.aspx"><span style="color:blue">https://www.oregon.gov/das/financial/acctng/pages/index.aspx</span></a></span><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Data Classification: Level 1 - Published<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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