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<title>OregonBuys Project eNewsletter | December 2020 edition</title>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">Forwarded on behalf of OregonBuys.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Oregon DAS <Oregon.DAS@public.govdelivery.com>
<br>
<b>Sent:</b> Tuesday, December 22, 2020 8:50 AM<br>
<b>To:</b> HAMILTON Robert W * DAS <Robert.W.HAMILTON@oregon.gov><br>
<b>Subject:</b> OregonBuys Project eNewsletter | December 2020 edition<o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif;color:white"> <o:p></o:p></span></p>
<p class="MsoNormal"><img width="599" height="128" style="width:6.2395in;height:1.3333in" id="_x0000_i1026" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2019/11/2966600/oregonbuysnewsheadercropped_original.jpg" alt="OregonBuys newsletter header image"><o:p></o:p></p>
<p align="center" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;text-align:center">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif;color:white">Project eNewsletter | December 2020<o:p></o:p></span></p>
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<span style="font-size:22.5pt;font-family:"Helvetica",sans-serif">Project update<o:p></o:p></span></h1>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">December was a month filled with project activities! We’re happy to share that the Steering Committee conditionally approved the project's baseline milestone schedule and we started core team
orientation sessions for large, medium, and some small-sized agencies.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">We’ve met with nine agency core teams so far and orientations will continue through February. These sessions provide an overview of Phase 1 work, change management activities, system functions,
and include a question and answer session. <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">Our team is now continuing efforts on building a training program for state agencies with 49 role-based courses. We're also continuing outreach to Statewide Price Agreement vendors to set up
registrations and upload catalogs into OregonBuys. <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">Looking forward to 2021, here are some key dates that you'll hear more from us on in the new year as we work together towards replacing the Oregon Procurement Information Network (ORPIN): <o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-list:l1 level1 lfo1;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<strong><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">June 16, 2021* ORPIN switches to read-only.</span></strong><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-list:l1 level1 lfo1;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<strong><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">June 16 - 30, 2021* ORPIN is in a blackout period</span></strong><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">. Processing documents is on hold as ORPIN is in read-only
and OregonBuys prepares to launch. <o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-list:l1 level1 lfo1;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<strong><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">July 1, 2021 ORPIN Replacement goes live. </span></strong><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">All state agencies and Oregon Cooperative Procurement Program
(OrCPP) members begin using the new system to process Procurement documents on this date.
<o:p></o:p></span></li></ul>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<em><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> *Date recently updated to reflect a shorter blackout period.</span></em><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">As 2020 comes to a close, we want to wish you happy holidays and a healthy New Year! We look forward to engaging with you again in 2021.
<br>
<br>
<o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
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<span style="font-size:13.0pt;font-family:"Helvetica",sans-serif">OregonBuys: One unified system — modernizing state procurement<o:p></o:p></span></h3>
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<span style="font-size:22.5pt;font-family:"Helvetica",sans-serif">Transition guidance<o:p></o:p></span></h1>
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</v:shape><![endif]--><![if !vml]><img width="263" height="175" style="width:2.7395in;height:1.8229in" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2020/12/3979090/compass_original.jpg" align="right" hspace="7" alt="Compass opened in a man's hand overlooking coastline" v:shapes="_x0000_s1026"><![endif]><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">We've
developed a guidance document to help state agencies understand how to manage in-process procurement documents as we prepare for the switch to OregonBuys.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">This guidance includes key dates and scenarios so that state agencies can start preparing now.<o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDEsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMDEyMjIuMzIzOTIzMzEiLCJ1cmwiOiJodHRwczovL3d3dy5vcmVnb24uZ292L2Rhcy9PUkJ1eXMvRG9jdW1lbnRzL1RyYW5zaXRpb25HdWlkYW5jZS5wZGYifQ.7OEaLhrKUmV221kR76jZRDQgKIUhyAr0SeeRgAtneqs/s/1010927676/br/92271091861-l" target="_blank" title="OregonBuys Transition Guidance from ORPIN to OregonBuys"><span style="text-decoration:none"><img border="0" width="216" height="61" style="width:2.25in;height:.6354in" id="_x0000_i1029" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2020/12/3979550/guidancebutton_original.png" alt="Get transition guidance button"></span></a><o:p></o:p></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">In the coming months, we'll begin offering training to state agencies so they know how to accomplish the tasks in the guidance. Stay tuned here for more information.<o:p></o:p></span></p>
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<span style="font-size:22.5pt;font-family:"Helvetica",sans-serif">Agency wave enrollment dates coming soon<o:p></o:p></span></h1>
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<p style="margin:0in;margin-bottom:.0001pt"><!--[if gte vml 1]><v:shape id="_x0000_s1027" type="#_x0000_t75" alt="Paper calendar for the month of January" style='position:absolute;margin-left:0;margin-top:0;width:3in;height:2in;z-index:251659264;mso-wrap-distance-left:5.25pt;mso-wrap-distance-top:0;mso-wrap-distance-right:5.25pt;mso-wrap-distance-bottom:0;mso-position-horizontal:left;mso-position-horizontal-relative:text;mso-position-vertical-relative:line' o:allowoverlap="f">
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</v:shape><![endif]--><![if !vml]><img width="288" height="192" style="width:3.0in;height:2.0in" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2020/12/3979098/january_original.jpg" align="left" hspace="7" alt="Paper calendar for the month of January" v:shapes="_x0000_s1027"><![endif]><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">In
mid-January, we’ll announce the dates for open wave enrollment to state agencies.<o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">"Wave enrollment" is a process state agencies will use to sign up for a wave time frame that works best for their agency to go through the Phase 2 implementation of OregonBuys.<o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">We'll announce these dates and enrollment instructions in our eNewsletter and through state listservs and distribution lists, including Designated Procurement Officers (DPO), Administrative Business
Services Directors (ABSD), Statewide Accounts Receivables News, and Large and Small Agency Directors.<o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
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<span style="font-size:22.5pt;font-family:"Helvetica",sans-serif">Review the two impacted agencies lists<o:p></o:p></span></h1>
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<p style="margin:0in;margin-bottom:.0001pt"><!--[if gte vml 1]><v:shape id="_x0000_s1028" type="#_x0000_t75" alt="Old fashioned typewriter with the word review typed on the page" style='position:absolute;margin-left:166.3pt;margin-top:0;width:217.5pt;height:144.75pt;z-index:251660288;mso-wrap-distance-left:5.25pt;mso-wrap-distance-top:0;mso-wrap-distance-right:5.25pt;mso-wrap-distance-bottom:0;mso-position-horizontal:right;mso-position-horizontal-relative:text;mso-position-vertical-relative:line' o:allowoverlap="f">
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</v:shape><![endif]--><![if !vml]><img width="290" height="193" style="width:3.0208in;height:2.0104in" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2020/12/3979120/3340726/pexels-markus-winkler-4065400_crop.jpg" align="right" hspace="7" alt="Old fashioned typewriter with the word review typed on the page" v:shapes="_x0000_s1028"><![endif]><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">Our
team is working from two lists as we build the organizations that will use the OregonBuys system. These lists also identify who is affected by the project.<o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">Please review the two lists below to see if your agency or organization is affected: <o:p></o:p></span></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-list:l0 level1 lfo2;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"><a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDIsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMDEyMjIuMzIzOTIzMzEiLCJ1cmwiOiJodHRwczovL3d3dy5vcmVnb24uZ292L2Rhcy9PUkJ1eXMvRG9jdW1lbnRzL0FnZW5jeUxpc3RORVdTTEVUVEVSLnBkZiJ9.hSUVoI4T90OEZXNzU9tsXYS95KSw9Z4Zkhw7ohYSt4Y/s/1010927676/br/92271091861-l" target="_blank" title="State agency list for OregonBuys"><span style="color:#1D5782">State
agency list</span></a><o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-list:l0 level1 lfo2;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"><a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDMsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMDEyMjIuMzIzOTIzMzEiLCJ1cmwiOiJodHRwczovL3d3dy5vcmVnb24uZ292L2Rhcy9PUkJ1eXMvRG9jdW1lbnRzL09yQ1BQTGlzdE5FV1NMRVRURVIucGRmIn0.RRYKKxV5l-TAVMi7en5SmiAfPO3poDIC-eQZ1O4X41E/s/1010927676/br/92271091861-l" target="_blank" title="OrCPP list for OregonBuys - includes some small agencies"><span style="color:#1D5782">OrCPP
list </span></a>- some small agencies are on the OrCPP list due to system usage and agency needs.<o:p></o:p></span></li></ul>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">If your agency or organization isn't listed and you want to be included, please contact us at
<a href="mailto:oregonbuys.info@oregon.gov"><span style="color:#1D5782">oregonbuys.info@oregon.gov</span></a>.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<h2 style="margin:0in;margin-bottom:.0001pt"><span style="font-size:21.0pt;font-family:"Helvetica",sans-serif;color:white"> <o:p></o:p></span></h2>
<h2 style="margin:0in;margin-bottom:.0001pt"><span style="font-size:21.0pt;font-family:"Helvetica",sans-serif;color:white">Tell us what you're interested in<o:p></o:p></span></h2>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif;color:white">We're listening — send us an email and tell us what you want to learn more about:
<a href="mailto:oregonbuys.info@oregon.gov" target="_blank" title="email address">
<span style="color:white">oregonbuys.info@oregon.gov</span></a>.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif;color:white"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif;color:white">Visit our project website for more information:
<a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDQsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMDEyMjIuMzIzOTIzMzEiLCJ1cmwiOiJodHRwczovL29yZWdvbmJ1eXMub3JlZ29uLmdvdiJ9.os7YVVPxWqhgQ9f1EIZGK5cq_yjE_sijXCC3THVw08A/s/1010927676/br/92271091861-l" target="_blank" title="OregonBuys project website">
<span style="color:white">https://oregonbuys.oregon.gov</span></a>.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif;color:white"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:6.5pt;font-family:"Arial",sans-serif">QUESTIONS?<br>
<a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDUsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMDEyMjIuMzIzOTIzMzEiLCJ1cmwiOiJodHRwczovL3d3dy5vcmVnb24uZ292L0RBUy9QYWdlcy9jb250YWN0LmFzcHgifQ.KvXIIocw3s4dlnphgimxoxFJa0a1tKrbKCagsVq4bBw/s/1010927676/br/92271091861-l" target="_blank">Contact
Us</a></span><o:p></o:p></p>
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