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<title>OregonBuys Project eNewsletter | January 2021 Edition</title>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">Forwarded on behalf of OregonBuys.<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Oregon DAS <Oregon.DAS@public.govdelivery.com>
<br>
<b>Sent:</b> Friday, January 29, 2021 8:09 AM<br>
<b>To:</b> HAMILTON Robert W * DAS <Robert.W.HAMILTON@oregon.gov><br>
<b>Subject:</b> OregonBuys Project eNewsletter | January 2021 Edition<o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif;color:white">Project eNewsletter | January 2021<o:p></o:p></span></p>
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<span style="font-size:22.5pt;font-family:"Helvetica",sans-serif">Project update<o:p></o:p></span></h1>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">Throughout January, our team was busy holding Core Team orientation sessions with large, medium, and some small-sized agencies. So far, we’ve met with 11 of the 15 agency core team groups (31
agencies) and we'll finish the remaining sessions in February.<o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">We’re now preparing for Oregon Procurement Information Network (ORPIN) Replacement enterprise testing that will begin in February. We'll use this time to test business processes that apply to
the whole enterprise. Once enterprise testing is complete, agencies can choose to hold a testing session of their own if they have unique business processes. <o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">We’re also excited to announce that we've scheduled a forum for small state agencies in February to begin engaging with small agencies, boards and commissions. Please continue reading below for
all of the details.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
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<span style="font-size:13.0pt;font-family:"Helvetica",sans-serif">OregonBuys: One unified system — modernizing state procurement<o:p></o:p></span></h3>
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<p class="MsoNormal" align="center" style="text-align:center"><a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDAsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMTAxMjkuMzQyMTExMzEiLCJ1cmwiOiJodHRwczovL29yZWdvbmJ1eXMub3JlZ29uLmdvdiJ9.a6vuKgLM6ZIzHYe2cGT1GT_da2xR-pXdfe0ZT1L24iI/s/1010927676/br/94524639364-l" target="_blank"><span style="text-decoration:none"><img border="0" width="207" height="58" style="width:2.1562in;height:.6041in" id="_x0000_i1027" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2019/09/2842911/visitwebsitebutton_original.png" alt="Visit website button"></span></a><o:p></o:p></p>
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<span style="font-size:22.5pt;font-family:"Helvetica",sans-serif">State agency wave enrollment dates<o:p></o:p></span></h1>
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</v:shapetype><v:shape id="_x0000_s1026" type="#_x0000_t75" alt="Calendar showing Feb 16 - Mar 2, 2021" style='position:absolute;margin-left:107.05pt;margin-top:0;width:158.25pt;height:117pt;z-index:251658240;mso-wrap-distance-left:5.25pt;mso-wrap-distance-top:0;mso-wrap-distance-right:5.25pt;mso-wrap-distance-bottom:0;mso-position-horizontal:right;mso-position-horizontal-relative:text;mso-position-vertical-relative:line' o:allowoverlap="f">
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</v:shape><![endif]--><![if !vml]><img width="211" height="156" style="width:2.1979in;height:1.625in" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2021/01/4089560/3383548/enrollment_crop.png" align="right" hspace="7" alt="Calendar showing Feb 16 - Mar 2, 2021" v:shapes="_x0000_s1026"><![endif]><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">Wave
enrollment is the process state agencies will use to select an 8-month wave timeframe that works best to go through the procure-to-pay Phase 2 implementation of OregonBuys.<o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">Although we’re still in Phase 1 of the project until ORPIN is replaced, we need state agencies to enroll now so we can prepare for the next project phase. <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">We're giving advance notice of the enrollment dates due to a limited number of agency size slots in each wave and their first-come-first-served availability. If your agency is on the
<a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDEsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMTAxMjkuMzQyMTExMzEiLCJ1cmwiOiJodHRwczovL3d3dy5vcmVnb24uZ292L2Rhcy9PUkJ1eXMvRG9jdW1lbnRzL0FnZW5jeUxpc3RORVdTTEVUVEVSLnBkZiJ9.rpeRRYyjY9R7MaMP7aoZjYVw7z32SKPaTjqnvWOAXDQ/s/1010927676/br/94524639364-l" target="_blank" title="affected agency list">
<span style="color:#1D5782">affected agency list</span></a>, be sure to mark your calendar to get enrolled!<o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
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<span style="font-size:13.0pt;font-family:"Helvetica",sans-serif">Wave open enrollment: February 16 – March 2<o:p></o:p></span></h3>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">Agency designated procurement officer or equivalent leadership should be the person to complete the enrollment.
<o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">Learn about the three-wave options, what to consider, and how to enroll by downloading the enrollment instructions: <o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
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<span style="font-size:22.5pt;font-family:"Helvetica",sans-serif">Forum for small state agencies<o:p></o:p></span></h1>
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<p style="margin:0in;margin-bottom:.0001pt"><!--[if gte vml 1]><v:shape id="_x0000_s1027" type="#_x0000_t75" alt="woman at computer participating in a virtual meeting" style='position:absolute;margin-left:0;margin-top:0;width:153.75pt;height:230.25pt;z-index:251659264;mso-wrap-distance-left:5.25pt;mso-wrap-distance-top:0;mso-wrap-distance-right:5.25pt;mso-wrap-distance-bottom:0;mso-position-horizontal:left;mso-position-horizontal-relative:text;mso-position-vertical-relative:line' o:allowoverlap="f">
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state agencies, boards, and commissions on the <a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDMsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMTAxMjkuMzQyMTExMzEiLCJ1cmwiOiJodHRwczovL3d3dy5vcmVnb24uZ292L2Rhcy9PUkJ1eXMvRG9jdW1lbnRzL0FnZW5jeUxpc3RORVdTTEVUVEVSLnBkZiJ9.5HNmNflTYUUrQkC-QozmeKadKRQkkJqIUQDOkClmkZ8/s/1010927676/br/94524639364-l" target="_blank" title="affected agency list">
<span style="color:#1D5782">affected agency list</span></a> are invited to join us for a virtual forum:<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
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<span style="font-size:13.0pt;font-family:"Helvetica",sans-serif">February 18 from 10 a.m. - Noon <o:p></o:p></span></h3>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">We’ll discuss key project dates, critical project tasks, and will give a system demo and hold a questions and answers session. <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">Register to attend the forum and we’ll email you the Zoom meeting instructions. While you’re registering, please also provide a Single Point of Contact (SPOC) for your agency so we have a direct
contact for your office.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDQsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMTAxMjkuMzQyMTExMzEiLCJ1cmwiOiJodHRwczovL2Zvcm0uam90Zm9ybS5jb20vMjAyMDk2MzIzOTUxOTU4In0.AsUE89UkXj5Ok-qiRWnFpWT941hfWwQ_BpyVHj48myg/s/1010927676/br/94524639364-l" target="_blank" title="Small Agency Forum Registration"><span style="text-decoration:none"><img border="0" width="207" height="58" style="width:2.1562in;height:.6041in" id="_x0000_i1031" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2019/09/2841343/registernowbutton_original.png" alt="button to register to attend forum"></span></a><o:p></o:p></p>
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<span style="font-size:22.5pt;font-family:"Helvetica",sans-serif">Transition guidance
<o:p></o:p></span></h1>
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<p style="margin:0in;margin-bottom:.0001pt"><!--[if gte vml 1]><v:shape id="_x0000_s1028" type="#_x0000_t75" alt="Person's feet standing on an a arrow painted on the street" style='position:absolute;margin-left:84.55pt;margin-top:0;width:135.75pt;height:177.75pt;z-index:251660288;mso-wrap-distance-left:5.25pt;mso-wrap-distance-top:0;mso-wrap-distance-right:5.25pt;mso-wrap-distance-bottom:0;mso-position-horizontal:right;mso-position-horizontal-relative:text;mso-position-vertical-relative:line' o:allowoverlap="f">
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</v:shape><![endif]--><![if !vml]><img width="181" height="237" style="width:1.8854in;height:2.4687in" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2021/01/4089541/3383550/pexels-vicky-tran-1745766-1_crop.jpg" align="right" hspace="7" alt="Person's feet standing on an a arrow painted on the street" v:shapes="_x0000_s1028"><![endif]><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">We've
developed a guidance document to help state agencies understand how to manage in-process procurement documents as we prepare for the switch to OregonBuys.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">This guidance includes key dates and scenarios so that state agencies can start preparing now.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">As the transition to OregonBuys draws nearer, we'll begin offering training to state agencies so they know how to accomplish the tasks in the guidance. Stay tuned here for more information.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDUsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMTAxMjkuMzQyMTExMzEiLCJ1cmwiOiJodHRwczovL3d3dy5vcmVnb24uZ292L2Rhcy9PUkJ1eXMvRG9jdW1lbnRzL1RyYW5zaXRpb25HdWlkYW5jZS5wZGYifQ.jyPysuJmn_VIv5S-9VJ-VpkZraheFudyEwaMXyztYXs/s/1010927676/br/94524639364-l" target="_blank" title="transition guidance"><span style="text-decoration:none"><img border="0" width="216" height="61" style="width:2.25in;height:.6354in" id="_x0000_i1033" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2021/01/4089539/guidancebutton_original.png" alt="Get transition guidance button"></span></a><o:p></o:p></p>
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<span style="font-size:22.5pt;font-family:"Helvetica",sans-serif">Suppliers—register now in OregonBuys<o:p></o:p></span></h1>
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<p style="margin:0in;margin-bottom:.0001pt"><!--[if gte vml 1]><v:shape id="_x0000_s1029" type="#_x0000_t75" alt="Womans hands on laptop keyboard" style='position:absolute;margin-left:0;margin-top:0;width:172.5pt;height:124.5pt;z-index:251661312;mso-wrap-distance-left:5.25pt;mso-wrap-distance-top:0;mso-wrap-distance-right:5.25pt;mso-wrap-distance-bottom:0;mso-position-horizontal:left;mso-position-horizontal-relative:text;mso-position-vertical-relative:line' o:allowoverlap="f">
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</v:shape><![endif]--><![if !vml]><img width="230" height="166" style="width:2.3958in;height:1.7291in" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2021/01/4089525/womanatkeyboardsmall_original.jpg" align="left" hspace="7" alt="Womans hands on laptop keyboard" v:shapes="_x0000_s1029"><![endif]><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">ORPIN
is being replaced on July 1, 2021 with OregonBuys. When the switch happens, suppliers must be registered in OregonBuys to continue doing business with the state. Existing accounts will not transfer over and suppliers are encouraged to register now in preparation
for the change.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">Which system should you use to see current procurement activity?<o:p></o:p></span></p>
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<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">Before July 1, 2021: ORPIN
<a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDYsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMTAxMjkuMzQyMTExMzEiLCJ1cmwiOiJodHRwczovL29ycGluLm9yZWdvbi5nb3YifQ.TlUxLG4vLotofNIh9iOO8iE4M0kW4np251QytUS1Y3Y/s/1010927676/br/94524639364-l" target="_blank" title="ORPIN website">
<span style="color:#1D5782">https://orpin.oregon.gov</span></a>*<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">After July 1, 2021: OregonBuys
<a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDcsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMTAxMjkuMzQyMTExMzEiLCJ1cmwiOiJodHRwczovL09yZWdvbkJ1eXMuZ292In0.pJdJfX4VwpzzB5uvU0SonzQfefjpA9ZFKph8TybDFcA/s/1010927676/br/94524639364-l" target="_blank" title="OregonBuys website">
<span style="color:#1D5782">https://OregonBuys.gov</span></a><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<em><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> </span></em><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">Visit our <a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDgsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMTAxMjkuMzQyMTExMzEiLCJ1cmwiOiJodHRwczovL3d3dy5vcmVnb24uZ292L2Rhcy9PUkJ1eXMvUGFnZXMvdmVuZG9ycmVnaXN0cmF0aW9uLmFzcHgifQ.AI93YA1pOf-YOqaz-n0evgtwBhYQIQ1zM95A7g5SZbs/s/1010927676/br/94524639364-l" target="_blank" title="supplier and vendor registration instructions">
<span style="color:#1D5782">webpage</span></a> for registration instructions or to learn more.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<em><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif">*Secretary of State and Department of Forestry have already implemented and are actively using OregonBuys for their procurement activities.</span></em><span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<h2 style="margin:0in;margin-bottom:.0001pt"><span style="font-size:21.0pt;font-family:"Helvetica",sans-serif;color:white"> <o:p></o:p></span></h2>
<h2 style="margin:0in;margin-bottom:.0001pt"><span style="font-size:21.0pt;font-family:"Helvetica",sans-serif;color:white">Tell us what you're interested in<o:p></o:p></span></h2>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif;color:white">We're listening — send us an email and tell us what you want to learn more about:
<a href="mailto:oregonbuys.info@oregon.gov" target="_blank" title="email address">
<span style="color:white">oregonbuys.info@oregon.gov</span></a>.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif;color:white"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif;color:white">Visit our project website for more information:
<a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDksInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMTAxMjkuMzQyMTExMzEiLCJ1cmwiOiJodHRwczovL29yZWdvbmJ1eXMub3JlZ29uLmdvdiJ9.4qw5YMGhldfvv5xITdRCRgMDcsrmxHGL_LsT5gME1-0/s/1010927676/br/94524639364-l" target="_blank" title="OregonBuys project website">
<span style="color:white">https://oregonbuys.oregon.gov</span></a>.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%">
<span style="font-size:11.5pt;font-family:"Helvetica",sans-serif;color:white"> <o:p></o:p></span></p>
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