From kelly.southern at options.org Fri Dec 14 15:24:20 2012 From: kelly.southern at options.org (Kelly Southern) Date: Fri, 14 Dec 2012 15:24:20 -0800 Subject: [CAPP] Agenda for December 19th CAPP Meeting Message-ID: Hello CAPP Members! Below is the agenda for the December 19th meeting. Thanks for all the work you are doing to make the Bridges Conference a reality. See you in January. Child Abuse Prevention Partnership General Meeting Wednesday December 19, 2012 2:30 ? 4:30 United Way office *Facilitators: Lisa and Cindy* 1. Introductions/Welcome New Members! 2. Review November Minutes 3. Treasurer?s Report ? Karin 4. CAPP Fiscal Agent discussion 5. Conference Tracking Committee ? Cindy & Lisa 6. Conference Registration report ? Lisa 7. Conference ?Save the Date? Post Card report ? Bryna 8. Conference Set Up/Tear Down volunteers report ? Shawna 9. Conference Food a. Snacks b. Water c. Lunch 10. Breakfast Meeting Location ? Cindy 11. Volunteers for Conference Flyer Committee (development, distribution, printing) 12. Volunteers for Conference Mailing/Emailing Subcommittee 13. New Business/Other issues Next Meeting January 16, 2:30 pm -- Kelly Southern, LCSW Options Counseling Services of Oregon Douglas/Coos Program Director 612 SE Jackson Street, Suite 11 Roseburg, OR 97470 541.464.6455 -- CONFIDENTIALITY NOTICE: This e-mail message is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. If you are the intended recipient but do not wish to receive communications through this medium, please advise the sender immediately. -------------- next part -------------- An HTML attachment was scrubbed... URL: From barry.forte at state.or.us Tue Dec 18 09:01:14 2012 From: barry.forte at state.or.us (FORTE Barry) Date: Tue, 18 Dec 2012 17:01:14 +0000 Subject: [CAPP] fiscal agent Message-ID: I have invited united way to talk with us at the meeting on wednesday at around 245 to talk about fiscal agent work especially for the money piece I am a strong adovate for us to use UNITED WAY as our fiscal agent for the entire poverty conference and subsequent work. I am not advocating moving the money we have at FDC just putting the money we get for the conference and followup events. BARRY FORTE 541-440-3373X2073 -------------- next part -------------- An HTML attachment was scrubbed... URL: From barry.forte at state.or.us Wed Dec 19 17:29:25 2012 From: barry.forte at state.or.us (FORTE Barry) Date: Thu, 20 Dec 2012 01:29:25 +0000 Subject: [CAPP] what was done some time ago in describing roles of members of the CAPPS Message-ID: Role Objective Major Tasks Graphic Design & Outreach Materials Chair Coordinate and distribute CAPP outreach materials 1. Coordinate the design of CAPP outreach materials such as training announcements, educational materials and certificates of participation 2. Work in coordination with special event coordinators to assist them in the development of materials needed for the event. 3. Work in coordination with the E-Chair to post CAPP notices on the website 4. Work in coordination with Public Relations Chair to develop CAPP materials for press releases and other needed news media items. 5. Ensure that the secretary receives an electronic copy of each CAPP document for storage in the historical record. Meeting Chair Coordinator Designate following month's Chair for CAPP general membership meetings. 1. Establish monthly meeting dates and times as well as a meeting location for the year. 2. Assist following month's chair in developing agenda for monthly CAPP general membership meeting. Forward it to the secretary for email distribution to membership. 3. Arrange facilitator training for those interested in serving as monthly chairs to ensure that each person present has an opportunity to contribute ideas and respond to others. 4. If the secretary is not present, ensure that another person present takes minutes and attendance. These should then be forwarded to the secretary. E-Chair Coordinate CAPP website with webmaster and provide leadership for CAPP endeavors involving use of the website. 1. Maintain CAPP website by posting new information and deleting outdated materials. Provide calendar updates. Identify potential links. 2. Respond to CAPP member inquiries on feasibility of using the CAPP website for specific purposes. 3. Post monthly CAPP meeting minutes on website. 4. Post CAPP membership and contact information on website. Provide a hard copy of CAPP website documents that are being deleted to the CAPP secretary for the historical record. Role Objective Major Tasks Public Relations Chair Coordinate CAPP public relations with local news media 1. Develop a list of local media to contact when announcing a CAPP event or issuing a general press release. 2. Develop a CAPP press release form. 3. Provide leadership and direction for special event coordinators to advertise the event to the target audience and general public. 4. Arrange for CAPP members to speak with news media. 5. Provide CAPP secretary with copies of official CAPP releases, speaking engagements and, if possible, numbers of people reached. Secretary Document CAPP decisions and distribute information to general membership. 1. Maintain an email distribution list for CAPP members. 2. Notify membership of upcoming meetings. 3. Take minutes at CAPP meetings and distribute them to members. 4. Provide a membership sign in sheet for each meeting. 5. Present a membership participation report at the CAPP general meeting for the first quarter of each month, i.e. January, April, July and October. Special Event Coordinators Serves as leader and primary contact person for a specific CAPP event. (Includes development of CAPP directory as a special event.) 1. Provide event information to Graphic Artist and Outreach Materials Chair for development and distribution of invitations, programs and other printed materials. 2. Solicit and secure event sponsors including in-kind donations. 3. Secure event site and services and such as audio visual and catering. 4. Work with Public Relations Chair to advertise the event to the target audience & general public. 5. Prepare the event budget and submit it to the CAPP Leadership group for review and approval. 6. Set up and manage event registration system. 7. Provide primary day of event staffing, including logistics, set up, registration and volunteer coordination. 8. Keep event records, including names and addresses of all sponsors, contributors and volunteers. Submit them to the CAPP secretary. Treasurer Provide leadership and ensure organizational business integrity principles are used in fiscal matters. 1. Chair a group responsible for establishing an annual budget. 2. Establish a written process for reimbursement. 3. Prepare a quarterly budget statement and present it at the CAPP general meeting for the first month of each quarter, i.e. Jan, April, July and October. 4. Meet with Child Development Center auditor and record, in writing, what is needed to ensure that the CAPP account provides the auditor with necessary documentation. 5. Maintain records of income and expenses. BARRY FORTE 541-440-3373X2073 -------------- next part -------------- An HTML attachment was scrubbed... URL: From barry.forte at state.or.us Thu Dec 20 15:51:17 2012 From: barry.forte at state.or.us (FORTE Barry) Date: Thu, 20 Dec 2012 23:51:17 +0000 Subject: [CAPP] Message received by Jerry O'Sullivan and Lisa Lewis regarding breakfast for april 10 conference Message-ID: Hi Jerry and Lisa, Mercy Foundation is happy to provide the venue at the hospital (already confirmed) as well as host the breakfast meeting. We will provide a full and wonderful continental breakfast for up to room capacity for our conference room which is about 40 people if you wanted to add additional people. I hope you will find this helpful while planning the conference. Best wishes, Marion Kotowski Violence Prevention Specialist UP2USNow Child Abuse Prevention Coalition & Mercy Foundation 541-391-0748 (cell) 541-677-6531 (office) BARRY FORTE 541-440-3373X2073 -------------- next part -------------- An HTML attachment was scrubbed... URL: From cindys at advantagedental.com Thu Dec 20 16:03:52 2012 From: cindys at advantagedental.com (Shirtcliff, Cindy) Date: Fri, 21 Dec 2012 00:03:52 +0000 Subject: [CAPP] Message received by Jerry O'Sullivan and Lisa Lewis regarding breakfast for april 10 conference In-Reply-To: References: Message-ID: <775E14B3401758488570F39DCF1700391B915B90@MAIL01.advantagedental.com> Fabulous! Good work all! Cindy Shirtcliff, LCSW 442 SW Umatilla Ave., Ste. 200 Redmond, OR 97756 Phone: 541-504-3986 Fax: 541-504-3907 This message is intended for the sole use of the individual and entity to whom it is addressed, and may contain information that is privileged, confidential, and exempt from disclosure under applicable law. If you are not the intended addressee, you are hereby notified that you may not use, copy, disclose, or distribute to anyone this message or any information contained in this message. If you have received this message in error, please immediately advise the sender by reply e-mail and delete the message. From: FORTE Barry [mailto:barry.forte at state.or.us] Sent: Thursday, December 20, 2012 3:51 PM To: capp at listsmart.osl.state.or.us Subject: [CAPP] Message received by Jerry O'Sullivan and Lisa Lewis regarding breakfast for april 10 conference Hi Jerry and Lisa, Mercy Foundation is happy to provide the venue at the hospital (already confirmed) as well as host the breakfast meeting. We will provide a full and wonderful continental breakfast for up to room capacity for our conference room which is about 40 people if you wanted to add additional people. I hope you will find this helpful while planning the conference. Best wishes, Marion Kotowski Violence Prevention Specialist UP2USNow Child Abuse Prevention Coalition & Mercy Foundation 541-391-0748 (cell) 541-677-6531 (office) BARRY FORTE 541-440-3373X2073 -------------- next part -------------- An HTML attachment was scrubbed... URL: From diane.j.pietrzak at state.or.us Thu Dec 27 08:46:02 2012 From: diane.j.pietrzak at state.or.us (Pietrzak Diane J) Date: Thu, 27 Dec 2012 16:46:02 +0000 Subject: [CAPP] Save the Date! Message-ID: <0AA7CA0FE70B5A4DB60D41B4419E74240156DE57@WPDHSEXCL04.dhs.sdc.pvt> Dear CAPP Colleagues, Please open the attached pdf "Save the Date" for the upcoming Culture of Poverty Conference set for April 10, 2013 at the Winston Community Center. Feel free to forward the Save the Date to community organizations and members who may be interested in participating. Thank you! Diane Pietrzak, Operations & Policy Analyst 2 DHS - District 6 Administration 1937 West Harvard Roseburg, OR 97471 Direct Line: 541.464.2041 FAX: 541.440.3441 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Save the Date.pdf Type: application/pdf Size: 723149 bytes Desc: Save the Date.pdf URL: