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<p class="MsoNormal"><span style="font-size:12.0pt">Greetings Payroll & HR Partners!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">I’d like to start by thanking all of you who attended Payroll Forum on April 12<sup>th</sup>. It was great to see so many faces in the audience and we truly value your feedback on new processes, as well as
your overall engagement for the good of your organizations. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Since Forum, we have received a few great questions about the new LWOP reporting process that I’d like to share with you all:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">Workers Comp & Service Credit<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt">We talked about Tier 1 and Tier 2 members being eligible to receive service credit for periods of leave without pay related to an approved workers comp claim. This is done by request to PERS by filling out
the <a href="http://www.oregon.gov/pers/mem/docs/form/679.pdf">PERS Workers Compensation Certification Form</a>.
</span><span style="font-size:12.0pt">The question was asked at Forum if this also applied to periods of leave without pay covered by short or long term disability as stated.
</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt">The answer is no. The
<a href="http://www.oregon.gov/pers/mem/docs/form/679.pdf">PERS Workers Comp Certification form</a> states:
</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif">“Use this form to
</span><span style="font-family:"Times New Roman",serif">request PERS Tier One or Tier Two
</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif">service credit under Oregon Revised Statutes Chapter 238.175 for periods of workers’ compensation or disability”.</span><span style="font-size:12.0pt"> The word “disability” in this statement
is pertaining specifically to “PERS disability” and is not intended for periods of short or long term disability.
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:12.0pt">Leave without Pay segments on PPDB<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt">As stated at Forum, the implementation of this reporting process is not meant to replace the need to enter begin and end dates of LWOP on PPDB when the leave exceeds 15 business
days. That said, it is critical that when you put the employee on official LWOP in PPDB, you continue to enter the LWOP on the actual timesheet or in e-payroll. This new reporting process will not work, unless time is entered. If no time is entered, the data
is not sent to Datamart for data collection purposes, and a final timesheet record is not generated.
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt">I will be sending another email later this week outlining the next steps with the LWOP reporting. This email will be sent to the CPERS E-News list. To ensure you receive this email
and other updates, please follow this link to </span><a href="http://listsmart.osl.state.or.us/mailman/listinfo/das_centralized_pers_services_team"><span style="font-size:12.0pt">subscribe</span></a><span style="font-size:12.0pt"> to e-news.
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt">As always, please don’t hesitate to contact me or your
</span><a href="http://www.oregon.gov/das/Financial/Payroll/Pages/cpersteam.aspx"><span style="font-size:12.0pt">Centralized PERS Services Analyst</span></a><span style="font-size:12.0pt"> if you have any questions.
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt">Kind Regards,
</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">Shauna Tobiasson</span></b><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt">Senior Retirement Services Analyst<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt">Centralized PERS Services Team<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt">DAS Enterprise Goods and Services<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:9.0pt">Phone: (503) 378-6372<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:9.0pt">FAX: (503) 378-4596<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:9.0pt">Website:
</span><a href="http://www.oregon.gov/DAS/Financial/payroll/Pages/index.aspx"><span style="font-size:9.0pt;color:windowtext">http://www.oregon.gov/DAS/Financial/payroll/Pages/index.aspx</span></a><span style="font-size:9.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:9.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:9.0pt">CONFIDENTIALITY NOTE: All information in this e-mail, including attachments, is approved solely for delivery to and authorized use by intended recipients. Use, dissemination, distribution,
or reproduction of this message and/or any of its attachments by unintended recipients is not authorized and may be unlawful. If you are not an intended recipient of this message or an authorized assistant to an intended recipient, please notify the sender
by replying to this message and then delete it from your system.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt">SL2<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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