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<title>The HRIS (Workday) Project presses onward...: TEST</title>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">Forwarded on behalf of the HRIS project team:</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Sent:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Thursday, June 29, 2017 4:34 PM<br>
<b>Subject:</b> The HRIS (Workday) Project presses onward...<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:1.0pt;font-family:"Helvetica",sans-serif;color:white">HRIS (Workday) Project status, fit gap summary, timeline, and SAVE THE DATE
<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN"><o:p> </o:p></span></p>
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<h3 style="mso-margin-top-alt:2.25pt;margin-right:0in;margin-bottom:3.75pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#323232">June 2017<o:p></o:p></span></h3>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> <o:p></o:p></span></p>
<p class="MsoNormal"><a href="https://www.oregon.gov/das/HR/Pages/HRIS.aspx"><span style="color:#1D5782;text-decoration:none"><img border="0" width="541" height="60" id="_x0000_i1034" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2017/06/1429716/1412382/banner_crop.jpg" alt="HRIS (Workday)"></span></a><o:p></o:p></p>
<h1 style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:21.0pt;font-family:"Arial",sans-serif;color:#323232"><o:p> </o:p></span></h1>
<h1 style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:21.0pt;font-family:"Arial",sans-serif;color:#323232">Project status<o:p></o:p></span></h1>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">The HRIS (Workday) Project is moving forward as planned.
<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">The
<a href="https://olis.leg.state.or.us/liz/2017R1/Measures/Overview/HB5002"><span style="color:#2189A3">DAS budget bill</span></a>, as outlined in the latest version of HB 5002, passed the House of Representatives on Monday, June 26, 2017 and is scheduled for
the Senate floor vote on Friday, June 30. <o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Legislative approval is a significant milestone for the project. Nevertheless, final approval of the budget is expected once the current
legislative session ends (either on or before the state constitutional sine die on Monday, July 10) and the budget bill is signed in to law by Governor Kate Brown. Execution of contracts with
<a href="https://www-935.ibm.com/services/workday/"><span style="color:#2189A3">IBM</span></a> (the system implementer) and
<a href="https://www.workday.com/en-us/applications/human-capital-management.html?wdid=enus_ws_hm_wdhmprodarea_hcm_wd_web_17.0087">
<span style="color:#2189A3">Workday</span></a> (the software solution) are currently under way.
<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> <o:p></o:p></span></p>
<p class="MsoNormal"><img border="0" width="540" height="161" id="_x0000_i1033" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2017/05/1364242/1351972/legacy-to-workday-3-28-17_crop.jpg" alt="HRIS Transformation"><o:p></o:p></p>
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<p class="MsoNormal"><img border="0" width="3" height="2" id="_x0000_i1032" src="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128" alt="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128"><o:p></o:p></p>
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<p class="gdp" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.75pt;margin-left:0in">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> <o:p></o:p></span></p>
<h3 style="mso-margin-top-alt:2.25pt;margin-right:0in;margin-bottom:3.75pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#323232">Fit gap analysis in a nutshell<o:p></o:p></span></h3>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">The project team recently completed the fit gap analysis with IBM and Workday. The fit gap process confirmed Workday's ability to replace
PPDB/PICS as well as Oregon state government's current recruitment system, eRecruit (provided by NEOGOV). The learning management system, iLearnOregon (provided by Meridian Global LMS), is currently in the process of an upgrade and is expected to integrate
with the Workday system once it goes live.<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Significant functionality currently accomplished in agency shadow systems, along with functionality not possible today, is expected in all
of the following areas:<o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Reporting and Data Modeling<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l0 level1 lfo1">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Classification and Compensation<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l0 level1 lfo1">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Health and Safety<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l0 level1 lfo1">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Performance Management<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l0 level1 lfo1">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Leave and Schedule Management<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;mso-margin-top-alt:auto;margin-bottom:3.75pt;mso-list:l0 level1 lfo1">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Labor Relations<o:p></o:p></span></li></ul>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Workday has a history of enhancing its system functionality every six months, and as a Software as a Service (SaaS), new functionality will
automatically be available to Oregon state government along with all other Workday customers.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#323232"><o:p> </o:p></span></h3>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#323232">The <a href="http://www.oregon.gov/das/HR/Pages/HRIS-Schedule.aspx">
<span style="color:#2189A3">June 2018 Go-Live</span></a> countdown begins...<o:p></o:p></span></h3>
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<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Summer 2017:</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> Planning Phase<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;margin-bottom:3.75pt;mso-list:l3 level1 lfo2">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Summer - Fall 2017:</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> Architect & Design Phase<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;margin-bottom:3.75pt;mso-list:l3 level1 lfo2">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Winter 2017 / 2018:</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> Configure & Prototype Phase<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;margin-bottom:3.75pt;mso-list:l3 level1 lfo2">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Spring 2018:</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> Test Phase<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;margin-bottom:3.75pt;mso-list:l3 level1 lfo2">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Spring - Summer 2018:</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> Deploy (Go-Live) Phase<o:p></o:p></span></li><li class="MsoNormal" style="color:#464646;margin-bottom:3.75pt;mso-list:l3 level1 lfo2">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Summer 2018 and beyond:</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> Post-Implementation Support Phase<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> <o:p></o:p></span></p>
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<span style="font-size:21.0pt;font-family:"Arial",sans-serif;color:#323232">SAVE THE DATE<o:p></o:p></span></h1>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">July 13, 2017 @ 9:00 AM - 11:00 AM: Workday demonstration session I; or<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">July 13, 2017 @ 2:00 PM - 4:00 PM: Workday demonstration session II<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> <o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">The demos will be held in the
<a href="http://mapq.st/2sSkmRu"><span style="color:#2189A3">Employment Department auditorium</span></a>. Each session will include approximately 90 minutes of demonstration and 30 minutes for Q&A.<o:p></o:p></span></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Capacity is 145 per session on a first-come, first-served basis. Live streaming of the sessions for those unable to participate in either
demo session is currently anticipated.<o:p></o:p></span></p>
<p class="gdp" align="center" style="margin-bottom:3.75pt;text-align:center"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Stay tuned for more details!<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#ACBBC1"><a href="https://www.oregon.gov/das/HR/Pages/HRIS.aspx"><span style="color:#ACBBC1;text-decoration:none">Visit the HRIS Project webpage for more information.</span></a><o:p></o:p></span></h1>
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<a href="mailto:CHRO.HRIS@Oregon.gov" target="_blank">Contact Us</a></span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#757575">This email was sent to Email Address using GovDelivery Communications Cloud on behalf of: Oregon Department of Administrative Services ·
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Executive Building · 155 Cottage St. NE, U20 · Salem 97301-3972 · (503) 378-3104<o:p></o:p></span></p>
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