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<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="color:#44546A">Forwarded on behalf of HRIS:<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="color:#44546A"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><b>From:</b> "LAWSON Twyla * DAS" <<a href="mailto:Twyla.LAWSON@oregon.gov">Twyla.LAWSON@oregon.gov</a>><br>
<b>Subject:</b> <b>Workday Demonstrations July 13th -In Person or Live Stream via Your Computer</b><o:p></o:p></p>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Happy Friday,
</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">You should have received the below communication last week, which included a save the date for the Workday Demos on July
13<sup>th</sup>. There are two sessions, one in the morning from 9:00 AM to 11:00 AM and one in the afternoon from 2:00 PM to 4:00 PM. Participants can tune in through one of two ways:</span><o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;margin-bottom:3.75pt;margin-left:39.0pt;text-indent:-.25in;mso-list:l3 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">In person: Seating is on a first come, first served basis. If you would like to attend in person, please pick only one of the two sessions. Please work together among your
team to make sure some are present in the morning and some are in the afternoon for the opportunity to ask questions during the Q&A period. Higher attendance is anticipated in the morning session. Capacity is approximately 145 people.<span style="color:#1F497D">
</span></span><o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;margin-bottom:3.75pt;margin-left:39.0pt;text-indent:-.25in;mso-list:l3 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Live streaming: Both sessions will also be streamed live. The simple instructions for setting up your computer for streaming the sessions are attached, and access details
are included within the appointments. Those who live stream the demonstrations will only be able to listen to the sessions and Q&A period. Capacity is 100 people.<span style="color:#1F497D">
</span> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">We are so excited to finally get to share Workday with all of you. We hope you are able to take this opportunity to see
the system either in person or at your computer. We are also working on the ability to record each set of demos and Q&A periods, but that has not been confirmed possible as of yet. If you have any questions, please let us know.
</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Thank you!
</span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#2E74B5"> </span></b><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#2E74B5">Twyla Lawson, SPHR/SHRM-SCP | Business Change/HR Systems Manager | HRIS Project | CHRO</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#2E74B5">c: 503-949-4634 |
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><a href="mailto:Twyla.Lawson@oregon.gov">Twyla.Lawson@oregon.gov</a><span style="color:#2E74B5">
</span></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#2E74B5"> </span><o:p></o:p></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#2E74B5">Stay informed about the HRIS Project by visiting our webpage
</span></i><a href="http://www.oregon.gov/das/HR/Pages/HRIS.aspx"><i><span style="font-size:12.0pt;font-family:"Arial",sans-serif">here</span></i></a><i><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#2E74B5">.</span></i><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:1.0pt;font-family:"Helvetica",sans-serif;color:white">HRIS (Workday) Project status, fit gap summary, timeline, and SAVE THE DATE
</span><o:p></o:p></p>
</td>
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</tbody>
</table>
<p class="MsoNormal"><span lang="EN"> </span><o:p></o:p></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#323232">June 2017</span><o:p></o:p></h3>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> </span><o:p></o:p></p>
<p class="MsoNormal"><a href="https://www.oregon.gov/das/HR/Pages/HRIS.aspx"><span style="color:#1D5782;text-decoration:none"><img border="0" width="541" height="60" id="_x0000_i1025" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2017/06/1429716/1412382/banner_crop.jpg" alt="HRIS (Workday)"></span></a><o:p></o:p></p>
<h1 style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:21.0pt;font-family:"Arial",sans-serif;color:#323232"> </span><o:p></o:p></h1>
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<span style="font-size:21.0pt;font-family:"Arial",sans-serif;color:#323232">Project status</span><o:p></o:p></h1>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">The HRIS (Workday) Project is moving forward as planned.
</span><o:p></o:p></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">The
<a href="https://olis.leg.state.or.us/liz/2017R1/Measures/Overview/HB5002"><span style="color:#2189A3">DAS budget bill</span></a>, as outlined in the latest version of HB 5002, passed the House of Representatives on Monday, June 26, 2017 and is scheduled for
the Senate floor vote on Friday, June 30. </span><o:p></o:p></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Legislative approval is a significant milestone for the project. Nevertheless, final approval of the budget is expected once the current
legislative session ends (either on or before the state constitutional sine die on Monday, July 10) and the budget bill is signed in to law by Governor Kate Brown. Execution of contracts with
<a href="https://www-935.ibm.com/services/workday/"><span style="color:#2189A3">IBM</span></a> (the system implementer) and
<a href="https://www.workday.com/en-us/applications/human-capital-management.html?wdid=enus_ws_hm_wdhmprodarea_hcm_wd_web_17.0087">
<span style="color:#2189A3">Workday</span></a> (the software solution) are currently under way.
</span><o:p></o:p></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> </span><o:p></o:p></p>
<p class="MsoNormal"><img border="0" width="540" height="161" id="_x0000_i1026" src="https://content.govdelivery.com/attachments/fancy_images/ORDAS/2017/05/1364242/1351972/legacy-to-workday-3-28-17_crop.jpg" alt="HRIS Transformation"><o:p></o:p></p>
<p class="MsoNormal"><img border="0" width="3" height="2" id="_x0000_i1027" src="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128" alt="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128"><o:p></o:p></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> </span><o:p></o:p></p>
<h3 style="mso-margin-top-alt:2.25pt;margin-right:0in;margin-bottom:3.75pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#323232">Fit gap analysis in a nutshell</span><o:p></o:p></h3>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">The project team recently completed the fit gap analysis with IBM and Workday. The fit gap process confirmed Workday's ability to replace
PPDB/PICS as well as Oregon state government's current recruitment system, eRecruit (provided by NEOGOV). The learning management system, iLearnOregon (provided by Meridian Global LMS), is currently in the process of an upgrade and is expected to integrate
with the Workday system once it goes live.</span><o:p></o:p></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Significant functionality currently accomplished in agency shadow systems, along with functionality not possible today, is expected in all
of the following areas:</span><o:p></o:p></p>
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</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Reporting and Data Modeling</span><o:p></o:p></p>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">?<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Classification and Compensation</span><o:p></o:p></p>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">?<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Health and Safety</span><o:p></o:p></p>
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</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Performance Management</span><o:p></o:p></p>
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</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Leave and Schedule Management</span><o:p></o:p></p>
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</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Labor Relations</span><o:p></o:p></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Workday has a history of enhancing its system functionality every six months, and as a Software as a Service (SaaS), new functionality will
automatically be available to Oregon state government along with all other Workday customers.</span><o:p></o:p></p>
<p class="MsoNormal"><img border="0" width="3" height="2" id="_x0000_i1028" src="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128" alt="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128"><o:p></o:p></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#323232"> </span><o:p></o:p></h3>
<h3 style="mso-margin-top-alt:2.25pt;margin-right:0in;margin-bottom:3.75pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#323232">The <a href="http://www.oregon.gov/das/HR/Pages/HRIS-Schedule.aspx">
<span style="color:#2189A3">June 2018 Go-Live</span></a> countdown begins...</span><o:p></o:p></h3>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">?<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Summer 2017:</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> Planning Phase</span><o:p></o:p></p>
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</span></span></span><![endif]><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Summer - Fall 2017:</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> Architect & Design Phase</span><o:p></o:p></p>
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</span></span></span><![endif]><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Winter 2017 / 2018:</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> Configure & Prototype Phase</span><o:p></o:p></p>
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</span></span></span><![endif]><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Spring 2018:</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> Test Phase</span><o:p></o:p></p>
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</span></span></span><![endif]><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Spring - Summer 2018:</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> Deploy (Go-Live) Phase</span><o:p></o:p></p>
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</span></span></span><![endif]><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Summer 2018 and beyond:</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> Post-Implementation Support Phase</span><o:p></o:p></p>
<p class="gdp" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.75pt;margin-left:0in">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> </span><o:p></o:p></p>
<p class="MsoNormal"><img border="0" width="3" height="2" id="_x0000_i1029" src="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128" alt="http://content.govdelivery.com/attachments/fancy_images/stock/2011/03/12307/new-main-hr_original.gif?1308456128"><o:p></o:p></p>
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<span style="font-size:21.0pt;font-family:"Arial",sans-serif;color:#323232">SAVE THE DATE</span><o:p></o:p></h1>
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</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">July 13, 2017 @ 9:00 AM - 11:00 AM: Workday demonstration session I; or</span><o:p></o:p></p>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">?<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">July 13, 2017 @ 2:00 PM - 4:00 PM: Workday demonstration session II</span><o:p></o:p></p>
<p class="gdp" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.75pt;margin-left:0in">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646"> </span><o:p></o:p></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">The demos will be held in the
<a href="http://mapq.st/2sSkmRu"><span style="color:#2189A3">Employment Department auditorium</span></a>. Each session will include approximately 90 minutes of demonstration and 30 minutes for Q&A.</span><o:p></o:p></p>
<p class="gdp" style="margin-bottom:3.75pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Capacity is 145 per session on a first-come, first-served basis. Live streaming of the sessions for those unable to participate in either
demo session is currently anticipated.</span><o:p></o:p></p>
<p class="gdp" align="center" style="margin-bottom:3.75pt;text-align:center"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#464646">Stay tuned for more details!</span><o:p></o:p></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#ACBBC1"><a href="https://www.oregon.gov/das/HR/Pages/HRIS.aspx"><span style="color:#ACBBC1;text-decoration:none">Visit the HRIS Project webpage for more information.</span></a></span><o:p></o:p></h1>
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<a href="mailto:CHRO.HRIS@Oregon.gov" target="_blank">Contact Us</a></span><o:p></o:p></p>
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