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<p class="MsoNormal"><span style="font-size:12.0pt">Hi All, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">I wanted to take a moment to loop back with you about the request for tracking date of birth changes (see below). Please be sure to send your spreadsheet’s to Coleen at
</span><span style="font-size:12.0pt"><a href="mailto:Central.PERSServicesTeam@oregon.gov">Central.PERSServicesTeam@oregon.gov</a> no later than August 16, 2018.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">If you have any questions, please let us know.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Thank you, </span><span style="font-size:12.0pt;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:#1F497D">Shauna Tobiasson</span></b><span style="font-size:12.0pt;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;color:#1F497D">Senior Retirement Services Analyst<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> TOBIASSON Shauna M * DAS [mailto:Shauna.M.TOBIASSON@oregon.gov]
<br>
<b>Sent:</b> Monday, May 07, 2018 10:26 AM<br>
<b>To:</b> das_centralized_pers_services_team@listsmart.osl.state.or.us<br>
<b>Subject:</b> Member Statements ***New Process & action required by August 2018****<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Greetings from Centralized PERS Services Team!
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">I have enclosed the PERS Employer Newsletter for May 2018 below. Some important things I’d like to draw your attention to in regards to member annual statements that are being mailed out in this month.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Included with annual statements is an insert encouraging employees to
<b>make sure their date of birth is correct</b> on their statement. This is critical since 2018<span style="color:#44546A">
</span>IAP investments are based on their birth year.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Now, you may be wondering how this impacts you as payroll and HR, besides the possible increase in change requests. Currently the CPERS file that picks up data from PPDB and OSPA does not have a way to capture
date of birth changes, so any edits will need to be reported to us manually. <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">We are asking that those of you responsible for processing date of birth changes begin keeping a spreadsheet of all changes. We would like these tracked starting now through close of July 2018 payroll (August
9, 2018.) We are hoping that is enough time to capture the majority of changes generated by this annual statement reminder. I have attached a spreadsheet template for your use.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">In August, please send the spreadsheet to Coleen Hogan via email to
<a href="mailto:Central.PERSServicesTeam@oregon.gov">Central.PERSServicesTeam@oregon.gov</a> . Coleen will compile all of the changes and report them to PERS manually.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">We recognize this is an extra step in your already busy day, and we appreciate your commitment to doing this process. Changes in legislation will impact earnings based on birth year so it is very critical
that we are making sure birth dates are entered accurately in the system upon hire. If you have any questions regarding this process, please contact me or Coleen directly.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">While I have your attention, I also want to give a plug to the PERS GovDelivery mailing list. If you haven’t already signed up, please do! This is a great way to stay informed about changes that will impact
your retirement. Here is a link: <a href="http://www.oregon.gov/pers/Pages/GovDelivery.aspx">http://www.oregon.gov/pers/Pages/GovDelivery.aspx</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">PS. There is an option to receive text alerts too! Hooray for technology!
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><a href="http://www.oregon.gov/pers/EMP/Documents/Employer-Publications/Employer-Newsletters/2018/Employer_Newsletter_May_2018.pdf"><span style="color:windowtext;text-decoration:none"><img border="0" width="517" height="457" id="Picture_x0020_1" src="cid:image001.jpg@01D42290.D63CA280"></span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Thank you, <o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">Shauna Tobiasson</span></b><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt">Senior Retirement Services Analyst<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt">Centralized PERS Services Team<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt">DAS Enterprise Goods and Services<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:9.0pt">Phone: (503) 378-6372<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:9.0pt">FAX: (503) 378-4596<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:9.0pt">Website:
<a href="http://www.oregon.gov/DAS/Financial/payroll/Pages/index.aspx"><span style="color:windowtext">http://www.oregon.gov/DAS/Financial/payroll/Pages/index.aspx</span></a><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:9.0pt"><o:p> </o:p></span></p>
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