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<p class="MsoNormal"><span style="font-size:12.0pt">Greetings HR & Payroll Partners,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">There has been some recent confusion about the PERS status check process. The purpose of this email is to clarify the purpose of the PERS status check and the process for agency staff.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">PURPOSE: <o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt">A PERS status check is required to be done on all newly hired, rehired and transferring employees. PERS provides the following information during the status check:
<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:1.0in;text-indent:-.25in">
<span style="font-size:12.0pt">o PERS Plan (Tier 1, Tier 2 or OPSRP)<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:1.0in;text-indent:-.25in">
<span style="font-size:12.0pt">o “Eligible upon hire with CSD” or “needs to serve a new wait time”<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:1.0in;text-indent:-.25in">
<span style="font-size:12.0pt">o Retired and if retirement was “Normal” or “Early” (This impacts the PERS retiree hour limit)<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:1.0in;text-indent:-.25in">
<span style="font-size:12.0pt">o If the employee is already enrolled in Voluntary Contributions with another PERS employer. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">The agency uses this information to determine the appropriate PERS Class Plan Code to assign in Workday, which in turn impacts payroll coding and PERS deductions.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">PROCESS: <o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:#444444;margin-left:0in;mso-list:l4 level1 lfo8">
<span style="font-size:12.0pt">Agency HR or Payroll partners must be authorized by DAS CPERS to obtain a status check. Contact CPERS for authorization.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:#444444;margin-left:0in;mso-list:l4 level1 lfo8">
<span style="font-size:12.0pt">CPERS maintains the list of authorized contacts and regularly updates PERS of any changes. <o:p></o:p></span></li><li class="MsoListParagraph" style="color:#444444;margin-left:0in;mso-list:l4 level1 lfo8">
<span style="font-size:12.0pt">Authorized personnel may request a status check using the following three methods:
<o:p></o:p></span></li></ul>
<ol start="1" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.25in;mso-list:l1 level1 lfo6">
<strong><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:#444444">Phone:</span></strong><span class="ms-rtefontsize-1"><span style="font-size:12.0pt;color:#444444"> Contact PERS Employer Center at 1-888-320-7377 M-F between the hours of
8:30-12:00. </span><o:p></o:p></span></li></ol>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="font-size:12.0pt;color:#444444">The following methods can also be used to obtain a status check. These options are available M-F 8:00 to 5:00 PM.
<o:p></o:p></span></p>
<ol start="2" type="1">
<li class="MsoNormal" style="color:#444444;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.25in;mso-list:l1 level1 lfo6">
<strong><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Fax:</span></strong><span class="ms-rtefontsize-1"><span style="font-size:12.0pt"> Fill out the Status Check Form (insert link) and fax it to PERS directly. PERS will completes section
B, columns 4-9 and fax the form back to the agency.</span></span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#444444;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.25in;mso-list:l1 level1 lfo6">
<strong><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Email:</span></strong><span class="ms-rtefontsize-1"><span style="font-size:12.0pt"> </span></span><span style="font-size:12.0pt;color:windowtext"><a href="mailto:DAS.Status.Checks@PERS.oregon.gov" target="_blank"><span class="ms-rtefontsize-1"><span style="color:#0072C6;text-decoration:none">DAS.Status.Checks@PERS.oregon.gov</span></span></a></span><span class="ms-rtefontsize-1"><span style="font-size:12.0pt"> to
request a status c</span></span><span class="ms-rtethemefontface-1"><span style="font-size:12.0pt">heck. Note: CPERS would prefer agencies contact PERS by phone if the SSN is required for PERS to complete the status check. If email is the only available option,
please only include the last 4 digits of the SSN for security reasons. </span></span><span style="font-size:12.0pt"><o:p></o:p></span></li></ol>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt;color:#444444">This information can be found on the
<a href="https://www.oregon.gov/das/Financial/Payroll/Pages/cpers.aspx">CPERS website</a> located here:
</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><img border="0" width="1064" height="443" style="width:11.0833in;height:4.6111in" id="Picture_x0020_1" src="cid:image001.png@01D895EA.3A402D80"><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#444444">If you have any questions about the status check process, please contact your CPERS Analyst at
</span><a href="mailto:Central.PERSServicesTeam@das.oregon.gov"><span style="font-size:12.0pt">Central.PERSServicesTeam@das.oregon.gov</span></a><span style="font-size:12.0pt;color:#444444">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#444444"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#444444">Thank you, <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#993366"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:#1F4E79;letter-spacing:2.0pt">Shauna Tobiasson</span></b><b><span style="font-size:10.0pt;color:#4F6228">
</span></b><span style="font-size:10.0pt;color:gray">| </span><span style="font-size:10.0pt;color:#993366">Senior CPERS Analyst</span><span style="font-size:10.0pt;color:gray"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:3.0pt;color:#A6A6A6">___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#595959">DAS Centralized PERS Services Team
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#595959">Cell: 971-719-3173<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:9.0pt;color:#993366">Website:
</span><a href="http://www.oregon.gov/DAS/Financial/payroll/Pages/index.aspx"><span style="font-size:9.0pt;color:#0563C1">http://www.oregon.gov/DAS/Financial/payroll/Pages/index.aspx</span></a><span style="color:#993366"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#993366">“Tolerance and compassion are qualities of fearless people” – Paul Coelho</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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