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<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>I want to remind everyone that S</span></font><font size=2
face=Arial><span style='font-size:10.0pt;font-family:Arial'>FMS and SARS worked
with our programmers to have the Datamart refreshed and available on Tuesday,
October 20 instead of Monday, October 19. This change is to accommodate
the mandatory furlough day. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>These changes, although rare, may occur in greater frequency
due to the mandatory furlough days mainly falling on Fridays. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>In addition, I have included the SFMS question and answer
email about furlough days, below.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Thanks for your understanding and patience,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<div>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Aaron Wallace</span></font><o:p></o:p></p>
<p class=MsoNormal><em><i><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial;font-style:normal'>Sr. Datamart Business Analyst</span></font></i></em><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>State Controller's Division-SARS</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>(503) 373-7277 Ext. 281</span></font><o:p></o:p></p>
</div>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<div class=MsoNormal align=center style='text-align:center'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>
<hr size=2 width="100%" align=center tabindex=-1>
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<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'> sfms-news-bounces@listsmart.osl.state.or.us
[mailto:sfms-news-bounces@listsmart.osl.state.or.us] <b><span style='font-weight:
bold'>On Behalf Of </span></b>SEBASTIAN Joy * SCD SFMS<br>
<b><span style='font-weight:bold'>Sent:</span></b> Friday, October 02, 2009
2:00 PM<br>
<b><span style='font-weight:bold'>To:</span></b>
sfms-news@listsmart.osl.state.or.us<br>
<b><span style='font-weight:bold'>Subject:</span></b> [SFMS-News] SFMA and
State Closure Furlough Days Questions and Answers</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'>Hello Everyone,<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'>As promised, below are some questions and answers
around the state closure furlough days and SFMS/SFMA. We will post this
information to the SFMS website within the next few days. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'>If you have additional questions, please let me know
and I will include your question and answer with those listed below. <o:p></o:p></span></font></p>
<p class=MsoNormal align=center style='margin-left:.25in;text-align:center'><b><font
size=2 face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal align=center style='margin-left:.25in;text-align:center'><b><font
size=2 face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>SFMS
and State Closure Furlough Days<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>Q:</span></font></b><font
size=2><span style='font-size:11.0pt'> Will any SFMS staff be available
on a state closure furlough day?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>A:</span></font></b><font
size=2><span style='font-size:11.0pt'> No. DAS is participating in
the state closure furlough days and no SFMS staff will be available. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>Q:</span></font></b><font
size=2><span style='font-size:11.0pt'> Will SFMA be available to users on
a state closure furlough day?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>A:</span></font></b><font
size=2><span style='font-size:11.0pt'> Yes. The system will be
available normal hours of 7:00 AM to 6:00 PM.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>Q:</span></font></b><font
size=2><span style='font-size:11.0pt'> When will transactions keyed into
SFMA on Thursday that need the nightly batch process to complete, be available?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>A:</span></font></b><font
size=2><span style='font-size:11.0pt'> A nightly batch cycle will run on
Thursday evening and post all appropriate transactions. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>Q: </span></font></b><font
size=2><span style='font-size:11.0pt'> Will there be a nightly batch
process run on the state closure furlough day?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>A:</span></font></b><font
size=2><span style='font-size:11.0pt'> No. SFMA systems
analyst support will not be available during the state closure furlough
day. For a Friday state closure furlough day, the nightly batch process
will run on Thursday evening. The next nightly batch process will run on
Monday evening. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>Q:
</span></font></b><font size=2><span style='font-size:11.0pt'>What will happen
to print jobs, including warrants, from the batch process the night before a
state closure furlough day?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>A:
</span></font></b><font size=2><span style='font-size:11.0pt'>Print processing
will be handled until 8:00am on the fixed closure days (shift end). Any
print processing that has not been completed at that time or received after
that time will be held until the following Monday or next business day when the
next shift begins (6:30am).<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:2.4pt;text-autospace:none'><font size=2
face="Times New Roman"><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>Q:
</span></font></b><font size=2><span style='font-size:11.0pt'>Will there be
delivery services on state closure furlough days?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>A:
</span></font></b><font size=2><span style='font-size:11.0pt'>There will be no
delivery services on fixed closure days. Delivery services will resume on
the following Mondays as normal.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>Q:</span></font></b><font
size=2><span style='font-size:11.0pt'> When will ACH be available if the
request was keyed into SFMA on the day before a state closure furlough day?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>A:</span></font></b><font
size=2><span style='font-size:11.0pt'> ACH transactions will post
to receiver accounts and agency accounts on the Effective Date (effective date
in the ACH file) of the transaction, which is determined by SFMA. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>Q:</span></font></b><font
size=2><span style='font-size:11.0pt'> What will happen with agency
interfaces sent on a state closure furlough day?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>A:</span></font></b><font
size=2><span style='font-size:11.0pt'> We will hold all agency
interface files that are sent in on a state closure furlough day and process
these with the next scheduled SFMA batch cycle.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>Q:
</span></font></b><font size=2><span style='font-size:11.0pt'>What will happen
to Treasury deposit files sent on state closure days? <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>A:
</span></font></b><font size=2><span style='font-size:11.0pt'>SFMA will save/hold
the file for and append it to the next business day’s files.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>Q:</span></font></b><font
size=2><span style='font-size:11.0pt'> If SFMA is scheduled for an End of
Month Close on a state closure furlough day, will the End of Month Close day be
adjusted?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>A:</span></font></b><font
size=2><span style='font-size:11.0pt'> Yes. SFMS staff will not be
available to close SFMA on a state closure furlough day. At
agencies’ request, we will be closing September on October 19<sup>th</sup>.
<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>Q:</span></font></b><font
size=2><span style='font-size:11.0pt'> Will there be any other option for
agencies to close month end on a different day?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>A:</span></font></b><font
size=2><span style='font-size:11.0pt'> Yes. SFMS will schedule a
full report run for Wednesday, October 14<sup>th</sup> to allow agencies to
order month end reports.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>Q:</span></font></b><font
size=2><span style='font-size:11.0pt'> How will agencies order month end
reports on October 14<sup>th</sup>?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>A:
</span></font></b><font size=2><span style='font-size:11.0pt'>Agencies will
need to set the Last Month Close Indicator to 03 on their Fiscal Year 10, 25
Agency Control Profile. If the Frequency on the 91 Report Request is set
to 'Monthly' or 'Quarterly', request reports on the Fiscal Year 10, 25 Agency
Control Profile by setting the Monthly and Quarterly Report flags to
“Y”. Change the Frequency Control on the 91 Report Control
Profile to an "A" for those reports that need to be requested from
the 25 profile. All this needs to be done by 5:00 on Wednesday, October
14th. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>Q:</span></font></b><font
size=2><span style='font-size:11.0pt'> Since month end close has been
moved to Monday, October 19<sup>th</sup>, when will the Datamart be updated?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>A:</span></font></b><font
size=2><span style='font-size:11.0pt'> The Datamart will be updated on
Tuesday morning, October 20<sup>th<o:p></o:p></sup></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Times New Roman"><span
style='font-size:11.0pt'>Have a great day!<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Joy <st1:place w:st="on"><st1:City w:st="on">Sebastian</st1:City>, <st1:State
w:st="on">MA</st1:State></st1:place><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Deputy State Controller</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Department of Administrative Services</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>(503) 373-1044 ext. 228</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
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