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<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'>I want to remind everyone that the
upcoming Datamart refresh of Monday, June 21 will be altered to Tuesday, June 22. This
change is to accommodate the mandatory furlough day, which falls on June 18. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'>These alterations will continue on a
periodic basis due to mandatory furlough days, which mainly fall on Fridays. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'>In addition, below I have included the
SFMS question and answer email about furlough days.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'>Thanks for your understanding and
patience,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'>Aaron Wallace<o:p></o:p></span></font></p>
<p class=MsoNormal><em><i><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'>Sr. Datamart Business
Analyst</span></font></i></em><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'>State Controller's Division-SARS<o:p></o:p></span></font></p>
<div class=MsoNormal align=center style='text-align:center'><font size=2
color=black face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:black'>
<hr size=2 width="100%" align=center tabIndex=-1>
</span></font></div>
<p class=MsoNormal><b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black;font-weight:bold'>From:</span></font></b><font
size=2 color=black face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:black'> sfms-news-bounces@listsmart.osl.state.or.us
[mailto:sfms-news-bounces@listsmart.osl.state.or.us] <b><span style='font-weight:
bold'>On Behalf Of </span></b>SEBASTIAN Joy * SCD SFMS<br>
<b><span style='font-weight:bold'>Sent:</span></b> Friday, October 02, 2009
2:00 PM<br>
<b><span style='font-weight:bold'>To:</span></b> sfms-news@listsmart.osl.state.or.us<br>
<b><span style='font-weight:bold'>Subject:</span></b> [SFMS-News] SFMA and
State Closure Furlough Days Questions and Answers<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'>Hello
Everyone,<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'>As
promised, below are some questions and answers around the state closure
furlough days and SFMS/SFMA. We will post this information to the SFMS
website within the next few days. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'>If you
have additional questions, please let me know and I will include your question
and answer with those listed below. <o:p></o:p></span></font></p>
<p class=MsoNormal align=center style='margin-left:.25in;text-align:center'><b><font
size=2 color=black face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:black;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal align=center style='margin-left:.25in;text-align:center'><b><font
size=2 color=black face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:black;font-weight:bold'>SFMS and State Closure Furlough Days<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Q:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> Will any SFMS
staff be available on a state closure furlough day?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>A:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> No. DAS is
participating in the state closure furlough days and no SFMS staff will be
available. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Q:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> Will SFMA be
available to users on a state closure furlough day?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>A:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> Yes. The
system will be available normal hours of 7:00 AM to 6:00 PM.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Q:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> When will
transactions keyed into SFMA on Thursday that need the nightly batch process to
complete, be available?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>A:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> A nightly batch
cycle will run on Thursday evening and post all appropriate transactions. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Q: </span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> Will there be a
nightly batch process run on the state closure furlough day?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>A:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> No.
SFMA systems analyst support will not be available during the state
closure furlough day. For a Friday state closure furlough day, the
nightly batch process will run on Thursday evening. The next nightly
batch process will run on Monday evening. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Q: </span></font></b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'>What
will happen to print jobs, including warrants, from the batch process the night
before a state closure furlough day?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>A: </span></font></b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'>Print
processing will be handled until 8:00am on the fixed closure days (shift
end). Any print processing that has not been completed at that time or
received after that time will be held until the following Monday or next
business day when the next shift begins (6:30am).<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:2.4pt'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Q: </span></font></b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'>Will
there be delivery services on state closure furlough days?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>A: </span></font></b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'>There
will be no delivery services on fixed closure days. Delivery services
will resume on the following Mondays as normal.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Q:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> When will ACH be
available if the request was keyed into SFMA on the day before a state closure
furlough day?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>A:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> ACH
transactions will post to receiver accounts and agency accounts on the
Effective Date (effective date in the ACH file) of the transaction, which is
determined by SFMA. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Q:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> What will happen
with agency interfaces sent on a state closure furlough day?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>A:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> We will
hold all agency interface files that are sent in on a state closure furlough
day and process these with the next scheduled SFMA batch cycle.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Q: </span></font></b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'>What
will happen to Treasury deposit files sent on state closure days? <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>A: </span></font></b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'>SFMA
will save/hold the file for and append it to the next business day’s
files.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Q:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> If SFMA is
scheduled for an End of Month Close on a state closure furlough day, will the
End of Month Close day be adjusted?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>A:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> Yes. SFMS
staff will not be available to close SFMA on a state closure furlough
day. At agencies’ request, we will be closing September on October
19<sup>th</sup>. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Q:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> Will there be any
other option for agencies to close month end on a different day?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>A:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> Yes. SFMS will
schedule a full report run for Wednesday, October 14<sup>th</sup> to allow
agencies to order month end reports.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Q:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> How will agencies
order month end reports on October 14<sup>th</sup>?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>A: </span></font></b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'>Agencies
will need to set the Last Month Close Indicator to 03 on their Fiscal Year 10,
25 Agency Control Profile. If the Frequency on the 91 Report Request is
set to 'Monthly' or 'Quarterly', request reports on the Fiscal Year 10, 25
Agency Control Profile by setting the Monthly and Quarterly Report flags to
“Y”. Change the Frequency Control on the 91 Report Control
Profile to an "A" for those reports that need to be requested from
the 25 profile. All this needs to be done by 5:00 on Wednesday, October
14th. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Q:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> Since month end
close has been moved to Monday, October 19<sup>th</sup>, when will the Datamart
be updated?<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>A:</span></font></b><font size=2 color=black face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:black'> The Datamart will
be updated on Tuesday morning, October 20<sup>th<o:p></o:p></sup></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=black
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:black'>Have a
great day!<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'>Joy Sebastian, MA<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'>Deputy State Controller<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'>Department of Administrative Services<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'>(503) 373-1044 ext. 228<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:black'><o:p> </o:p></span></font></p>
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