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<p class="MsoNormal"><span style="color:black">Datamart users,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">As a reminder, due to the SFMS archive process (detailed below), the Datamart will also be down on Monday, April 11. The SFMS Fiscal Year 2016 data will be removed from the Datamart at this time.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Once the archive process is complete and the Datamart has been verified. The Datamart team will send an ‘all clear’ email, so you can start to use the Datamart again. This downtime includes standard SFMS Datamart
as well as SFMS in OBIEE but does not include OSPS. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
</div>
</div>
<p class="MsoNormal"><span style="color:black">Thanks for your understanding.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Aaron Wallace<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> SFMS-News <<a href="mailto:sfms-news-bounces@omls.oregon.gov">sfms-news-bounces@omls.oregon.gov</a>>
<b>On Behalf Of </b>PARK Alan * DAS via SFMS-News<br>
<b>Sent:</b> Monday, March 21, 2022 10:21 AM<br>
<b>To:</b> Sfms-News@Listsmart. Osl. State. or. Us (<a href="mailto:sfms-news@listsmart.osl.state.or.us">sfms-news@listsmart.osl.state.or.us</a>) <<a href="mailto:sfms-news@omls.oregon.gov">sfms-news@omls.oregon.gov</a>><br>
<b>Subject:</b> [SFMS-News] 2022 Production Region Financial Archive<br>
<b>Importance:</b> High<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Hello everyone,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">SFMA will be unavailable for transaction processing from Saturday, April 9 through Monday, April 11. This is to allow time to process the annual Financial Archive for 2022.
Please make appropriate arrangements since no warrants or direct deposits can be entered during this time. More information on the potential impact of this is outlined in the<span style="color:#1F497D">
</span>details below.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">2022 Financial Archive Project<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Our objective for this year’s Financial Archive project is to archive financial data, up to and including June 31, 2018<span style="color:blue">
</span>(Month 13). We will retain appropriate Capital Construction (CC) records consistent with the logic described under the CC section below. Our logic has been to maintain required information on SFMA, and provide historical data on the Datamart.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">We will run the archive programs following the batch cycle on Friday, April 8. SFMA will not be available for transaction entry through Monday, April 11. A delay in the normal
ACH processing will only occur if we are unable to run a batch cycle on Monday, April 11. If there is a delay in the batch cycle, SFMS will send additional information for making emergency payments. Some examples of the normal processing times for ACH transactions
are shown below:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" style="margin-left:30.2pt;border-collapse:collapse">
<tbody>
<tr>
<td width="175" valign="top" style="width:131.4pt;border:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">ACH Written Date<o:p></o:p></span></p>
</td>
<td width="156" valign="top" style="width:116.9pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Clearance Date<o:p></o:p></span></p>
</td>
</tr>
<tr>
<td width="175" valign="top" style="width:131.4pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Wednesday, April 6, 2022<o:p></o:p></span></p>
</td>
<td width="156" valign="top" style="width:116.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Friday, April 8, 2022<o:p></o:p></span></p>
</td>
</tr>
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<td width="175" valign="top" style="width:131.4pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Thursday, April 7, 2022<o:p></o:p></span></p>
</td>
<td width="156" valign="top" style="width:116.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Monday, April 11, 2022<o:p></o:p></span></p>
</td>
</tr>
<tr>
<td width="175" valign="top" style="width:131.4pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Friday, April 8, 2022<o:p></o:p></span></p>
</td>
<td width="156" valign="top" style="width:116.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Tuesday, April 12, 2022<o:p></o:p></span></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Any agency interface files received after the batch cycle on Friday, April 8 will be held until the financial archive verification is complete. We will also hold any Treasury
redemption, post and account files. No transactions will post until the archive has been verified. The IT file (530 screen) will be closed.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">We will be monitoring the archive’s progress, and will send out an update Monday, April 11. If we can bring the system up sooner than Tuesday, April 12, we will send the notice
out on SFMS News.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">SFMA On-Line Screens<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The following screens will be altered to read “NO RECORD FOUND OR FINANCIAL DATA ARCHIVED AS OF 06/31/2018 (MONTH 13)”:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">61 Agency Budget Financial Inquiry<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">62 Appropriation Financial Inquiry<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">63 Cash Control Financial Inquiry<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">66 Grant Financial Inquiry<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">69 Agency/Fund Record Inquiry<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">80 Project Financial Inquiry<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">86 Document Transaction Inquiry<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">SFMA Reports<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">No reports, other than for CC, are available for the archived period; therefore, SFMA reports are not affected by the archive project.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Capital Construction<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">We will archive CC data consistent with our last archive in 2021. CC is determined by the Appropriated Fund. (If the third digit of the Appropriated Fund is a “2,” it is CC.)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" style="margin-left:9.9pt;border-collapse:collapse">
<tbody>
<tr>
<td width="130" valign="top" style="width:97.7pt;border:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Appropriated Fund<o:p></o:p></span></p>
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<td width="126" valign="top" style="width:94.6pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Title<o:p></o:p></span></p>
</td>
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<td width="130" valign="top" style="width:97.7pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">3020<o:p></o:p></span></p>
</td>
<td width="126" valign="top" style="width:94.6pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Other Funds CC<o:p></o:p></span></p>
</td>
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<tr>
<td width="130" valign="top" style="width:97.7pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">4020<o:p></o:p></span></p>
</td>
<td width="126" valign="top" style="width:94.6pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Lottery Funds CC<o:p></o:p></span></p>
</td>
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<tr>
<td width="130" valign="top" style="width:97.7pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">6020<o:p></o:p></span></p>
</td>
<td width="126" valign="top" style="width:94.6pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Federal Funds CC<o:p></o:p></span></p>
</td>
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<td width="130" valign="top" style="width:97.7pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">8020<o:p></o:p></span></p>
</td>
<td width="126" valign="top" style="width:94.6pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">General Fund CC
<o:p></o:p></span></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">We have set up a profile for each agency that has CC based on the Effective End Date of the oldest CC appropriation. Please keep in mind that only one profile was set up for
each CC agency. The profile indicates the agency number, the first AY to retain and the range of FY’s to retain. All subsequent CC data will be retained. The list of CC profiles was sent on SFMS News on February 16, 2022 and is re-attached to this e-mail.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">This year’s Financial Archive will archive data through Fiscal Year 2018 except for protected CC records. The tables affected by the Financial Archive are listed below.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">
<o:p></o:p></span></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="634" style="width:475.75pt;margin-left:.2pt;border-collapse:collapse">
<tbody>
<tr style="height:27.0pt">
<td width="183" valign="bottom" style="width:137.4pt;border:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:27.0pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Table<o:p></o:p></span></p>
</td>
<td width="57" valign="bottom" style="width:42.6pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt;height:27.0pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Screen<o:p></o:p></span></p>
</td>
<td width="67" valign="bottom" style="width:.7in;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt;height:27.0pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">CC Records<o:p></o:p></span></p>
</td>
<td width="24" valign="bottom" style="width:18.25pt;border:none;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:27.0pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
</td>
<td width="179" valign="bottom" style="width:134.1pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt;height:27.0pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Table<o:p></o:p></span></p>
</td>
<td width="57" valign="bottom" style="width:42.6pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt;height:27.0pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Screen<o:p></o:p></span></p>
</td>
<td width="67" valign="bottom" style="width:.7in;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt;height:27.0pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">CC Records<o:p></o:p></span></p>
</td>
</tr>
<tr style="height:20.4pt">
<td width="183" style="width:137.4pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Document Summary<o:p></o:p></span></p>
</td>
<td width="57" style="width:42.6pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">11<o:p></o:p></span></p>
</td>
<td width="67" style="width:.7in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Retained<o:p></o:p></span></p>
</td>
<td width="24" style="width:18.25pt;border:none;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
</td>
<td width="179" style="width:134.1pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Contract<o:p></o:p></span></p>
</td>
<td width="57" style="width:42.6pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">68<o:p></o:p></span></p>
</td>
<td width="67" style="width:.7in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Archived<o:p></o:p></span></p>
</td>
</tr>
<tr style="height:20.4pt">
<td width="183" style="width:137.4pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Allotment (Agency Budget)<o:p></o:p></span></p>
</td>
<td width="57" style="width:42.6pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">61<o:p></o:p></span></p>
</td>
<td width="67" style="width:.7in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Retained<o:p></o:p></span></p>
</td>
<td width="24" style="width:18.25pt;border:none;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
</td>
<td width="179" style="width:134.1pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Agency/Fund<o:p></o:p></span></p>
</td>
<td width="57" style="width:42.6pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">69<o:p></o:p></span></p>
</td>
<td width="67" style="width:.7in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Archived<o:p></o:p></span></p>
</td>
</tr>
<tr style="height:20.4pt">
<td width="183" style="width:137.4pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Appropriation<o:p></o:p></span></p>
</td>
<td width="57" style="width:42.6pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">62<o:p></o:p></span></p>
</td>
<td width="67" style="width:.7in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Retained<o:p></o:p></span></p>
</td>
<td width="24" style="width:18.25pt;border:none;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
</td>
<td width="179" style="width:134.1pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Project<o:p></o:p></span></p>
</td>
<td width="57" style="width:42.6pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">80<o:p></o:p></span></p>
</td>
<td width="67" style="width:.7in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Archived<o:p></o:p></span></p>
</td>
</tr>
<tr style="height:20.4pt">
<td width="183" style="width:137.4pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Cash Control<o:p></o:p></span></p>
</td>
<td width="57" style="width:42.6pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">63<o:p></o:p></span></p>
</td>
<td width="67" style="width:.7in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Archived<o:p></o:p></span></p>
</td>
<td width="24" style="width:18.25pt;border:none;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
</td>
<td width="179" style="width:134.1pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Summary GL Document<o:p></o:p></span></p>
</td>
<td width="57" style="width:42.6pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">83<o:p></o:p></span></p>
</td>
<td width="67" style="width:.7in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Retained<o:p></o:p></span></p>
</td>
</tr>
<tr style="height:20.4pt">
<td width="183" style="width:137.4pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Document Financial<o:p></o:p></span></p>
</td>
<td width="57" style="width:42.6pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">64<o:p></o:p></span></p>
</td>
<td width="67" style="width:.7in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Retained<o:p></o:p></span></p>
</td>
<td width="24" style="width:18.25pt;border:none;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
</td>
<td width="179" style="width:134.1pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Inactive Accounting Event<o:p></o:p></span></p>
</td>
<td width="57" style="width:42.6pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">84<o:p></o:p></span></p>
</td>
<td width="67" style="width:.7in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Retained<o:p></o:p></span></p>
</td>
</tr>
<tr style="height:20.4pt">
<td width="183" style="width:137.4pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">General Ledger<o:p></o:p></span></p>
</td>
<td width="57" style="width:42.6pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">65<o:p></o:p></span></p>
</td>
<td width="67" style="width:.7in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Retained<o:p></o:p></span></p>
</td>
<td width="24" style="width:18.25pt;border:none;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
</td>
<td width="179" style="width:134.1pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Summary General Ledger<o:p></o:p></span></p>
</td>
<td width="57" style="width:42.6pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">89<o:p></o:p></span></p>
</td>
<td width="67" style="width:.7in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Retained<o:p></o:p></span></p>
</td>
</tr>
<tr style="height:20.4pt">
<td width="183" style="width:137.4pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Grant<o:p></o:p></span></p>
</td>
<td width="57" style="width:42.6pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">66<o:p></o:p></span></p>
</td>
<td width="67" style="width:.7in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt">
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black">Archived<o:p></o:p></span></p>
</td>
<td width="24" style="width:18.25pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt"></td>
<td width="179" style="width:134.1pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt"></td>
<td width="57" style="width:42.6pt;padding:0in 5.4pt 0in 5.4pt;height:20.4pt"></td>
<td width="67" style="width:.7in;padding:0in 5.4pt 0in 5.4pt;height:20.4pt"></td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Archived records from the following R*STARS tables are loaded to the Datamart:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" style="border-collapse:collapse">
<tbody>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">R*STARS table<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Datamart table name (begins with SFMSARCH)<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">O.B.I.E.E Subject Area<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Document Financial<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Arch Doc Financial<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">SFMS – Archived Document Financial<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">General Ledger<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Arch GL Detail<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">SFMS – Archived GL Detail<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Grant<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Arch Grant Financial<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">SFMS – Archived Grant Financial<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Contract<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Arch Contract Financial<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">SFMS – Archived Contract Financial<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Project<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Arch Project Financial<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">SFMS – Archived Project Financial<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Inactive Accounting Event<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Arch All Acct Event<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">SFMS – Archived All Account Event<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Summary General Ledger<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Arch GL Summary<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">SFMS – Archived GL Summary<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;background:yellow;mso-highlight:yellow"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Financial Archive Testing and Verification<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">SFMS staff is responsible for the archiving of data. We have done substantial testing and believe all requirements have been met. However, some of the tables can only be viewed
online to determine the accuracy of the archive. Although we have spent a lot of time and effort on the project, we are unable to specifically review the millions of online transactions and requestable reports. The majority of our work is done using logical
samples. Please let us know as soon as possible if you find any inconsistencies in your data after the archive is run.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">It is our intention to have an effective, efficient and affordable system while allowing agency needs to be met. We are hopeful we have met these goals from the agencies’ perspective.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Please let me know if you have any questions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Thank you.</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Alan<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:navy">Alan C. Park</span></b><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:navy">Senior SFMS Analyst<br>
DAS – Financial Business Systems</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:navy">Statewide Financial Management Services
</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:navy">Phone
</span></b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:navy">971-719-3362<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:red">New e-mail address:
</span></b><a href="mailto:Alan.Park@das.oregon.gov"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Alan.Park@das.oregon.gov</span></b></a><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:navy"><br>
</span><a href="http://oregon.gov/DAS/Financial/AcctgSys/Pages/Index.aspx"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:blue">http://oregon.gov/DAS/Financial/AcctgSys/Pages/Index.aspx</span></a><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:red"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Data Classification: Level 2 - Limited</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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