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<p class="MsoNormal">Sent on behalf of the Workday team.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal"><span style="mso-ligatures:none">Aaron Wallace<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Sr. Datamart Business Analyst<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">From:</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> OSPS-News <osps-news-bounces@omls.oregon.gov>
<b>On Behalf Of </b>Announcements from OSPS to the users of the Oregon State Payroll Application<br>
<b>Sent:</b> Wednesday, August 21, 2024 8:32 AM<br>
<b>To:</b> osps-news@omls.oregon.gov<br>
<b>Subject:</b> OSPS E-News ~ FW: Other Payroll Expense (OPE) Reallocation - Go Live Update<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">See below email sent out to finance contacts regarding Other Payroll Expense (OPE) Reallocation process. Also attached is costing information for Workday. If you have feedback, then please create a case.<o:p></o:p></p>
<div class="MsoNormal" align="center" style="text-align:center">
<hr size="2" width="100%" noshade="" style="color:black" align="center">
</div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Good afternoon,
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This is an update to the Other Payroll Expense (OPE) Reallocation process. Department of Administrative Services Statewide Financial Management Services (SFMS) completed the Quality Assurance (QA) review and granted final approval to implement
the OPE Reallocation integration with the Statewide Financial Management Application (SFMA).
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The new OPE Reallocation process will go into production Aug. 22, 2024.<o:p></o:p></p>
<p class="MsoNormal">Listed below are the <b>three new reports</b> that will be generated for agencies to review with each payroll run:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3">
WDOPERPT01 - WORKDAY OPE REALLOCATION <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3">
WDOPERPT02 - OPE NOT ZERO BALANCE <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3">
WDOPERPT03 - OPE EXCEPTIONS<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo3">
The OPE EXCEPTIONS Report will need to be reviewed by Finance with assistance from Payroll to provide time sheet entries to help determine why the employee transactions were excluded. Additionally, DAS Workday will be reviewing the OPE EXCEPTIONS report<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo3">
Please create a Workday Help Case if you have questions about data on the OPE EXCEPTIONS report<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal">Timing Considerations:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo6">
The July Run 2 OPE Reallocation process will happen on Aug. 22, 2024 <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo6">
July run 2 OPE transactions will post to SFMA on Aug. 23, 2024<o:p></o:p></li></ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo6">
August Run 1 payroll processing happens on Aug. 26, 2024 <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo6">
August Run 1 OPE Reallocation will run with the August Run 1 payroll processing and will load to SFMA on Aug. 27 and post to SFMA on Aug. 28, 2024<o:p></o:p></li></ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo6">
July is an open month in SFMA until Sept. 6, 2024<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo6">
Posting forward agencies will need to have July Run 2 and August Run 1 reallocations posted prior to the running of August cost allocations within SFMA
<o:p></o:p></li></ul>
<p class="MsoNormal">We will be reviewing this information in the weekly 8:30 am OPE Reallocation meeting, Wed, August 21, 2024. If you have any questions regarding this correspondence, please respond to this email and copy Rhonda Bachmann (<a href="mailto:rhonda.bachmann@das.oregon.gov">rhonda.bachmann@das.oregon.gov</a>)
<span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Workday Link: <a href="https://wd5.myworkday.com/oregon/email-universal/inst/21037$32075/rel-task/2998$33471.htmld">
<span class="MsoSmartlink">Workday Costing Overview Current State Report</span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">T<span style="font-family:"Calibri",sans-serif;color:black">hank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">DAS SFMS and Workday Teams<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Segoe UI",sans-serif">Rhonda Bachmann</span></b><b><span style="font-family:"Segoe UI",sans-serif;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Segoe UI",sans-serif">DAS – Workday Payroll & Time Tracking
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Segoe UI",sans-serif">Work cell: 971.707.1023<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Segoe UI",sans-serif">Email: <u><span style="color:#0563C1"><a href="mailto:rhonda.bachmann@das.oregon.gov">rhonda.bachmann@das.oregon.gov</a></span></u><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-family:"Segoe UI",sans-serif;color:#201F1E;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">Website: <a href="https://www.oregon.gov/das/hr/pages/workday.aspx"><span style="color:blue">https://www.oregon.gov/das/hr/pages/workday.aspx</span></a></span><span style="color:black;mso-ligatures:none"><o:p></o:p></span></p>
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