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<p class="MsoNormal">Datamart users,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">For the past two and a half years, there has been Workday data that was not sent to SFMA or Datamart, therefore, DAS Workday Admin created a quarterly clean-up process (see original email below). The good news is that now those 'clean-up
transactions' will be processed monthly by Workday Payroll during the same time as the regular payroll rather than on a quarterly basis. This new monthly process will start with July Run 1 payroll.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The clean-up transactions for your agency were included in the file loaded to R*STARS (7/29/25) and posted (7/30/25). Since we are at FY25 year-end, we recommend agencies review service dates in the payroll transactions to determine what
pay period those transactions relate to and determine if any clean-up transactions for your agency need to be accrued for FY25 year-end.
<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal">Key points to consider: <o:p></o:p></p>
<p class="MsoNormal">-The clean-up transactions will use the same effective dates as your regular payroll transactions for that payroll run.
<o:p></o:p></p>
<p class="MsoNormal">-The batch dates for the clean-up transactions will be the day after the batch date of the regular payroll.
<o:p></o:p></p>
<p class="MsoNormal">-The report effective date for the clean-up transactions will be the same batch date.<o:p></o:p></p>
<p class="MsoNormal">-If the service date of the clean-up transactions is in AY 2025, the AY on the clean-up transaction entries will be AY 2025<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have any questions, please feel free to ask.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
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<p class="MsoNormal"><span style="mso-ligatures:none">Aaron Wallace<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Sr. Datamart Business Analyst<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> Datamart-News <</span><a href="mailto:datamart-news-bounces@omls.oregon.gov"><span style="mso-ligatures:none">datamart-news-bounces@omls.oregon.gov</span></a><span style="mso-ligatures:none">>
<b>On Behalf Of </b>WALLACE Aaron * DAS via Datamart-News<br>
<b>Sent:</b> Monday, January 22, 2024 7:56 AM<br>
<b>To:</b> </span><a href="mailto:datamart-news@omls.oregon.gov"><span style="mso-ligatures:none">datamart-news@omls.oregon.gov</span></a><span style="mso-ligatures:none"><br>
<b>Subject:</b> [Datamart-News] Workday payroll data to SFMA<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Datamart users,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">DAS Workday central payroll has been hard at work to reconcile Workday and SFMA data. In March 2023, it was discovered that there were some “On-Demand” & “Off-Cycle” transactions that had not been sent to SFMA or Datamart as expected,
these types of transactions are completed after payroll run 1 but are tied back to the original pay period. Many transactions are for reversals done in Workday, which will result in a credit value coming through to SFMA.
<o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:Roboto"><o:p> </o:p></span></p>
<p class="MsoNormal">In August 2023, a catchup was done for December 2022 – June 2023 transactions. It was determined, going forward, a
<i>quarterly</i> catchup of missing data would need processed, until a permanent fix is able to be put in place within Workday.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt">In October 2023, another catchup was done, for data from July to September.
<o:p></o:p></p>
<p class="MsoNormal">We have now created the latest catch-up load (October to December 2023), which was loaded this weekend and is available today (Monday January 22). The data will contain a
<b>Jan 20 Report Effective date</b> as this is a load outside the normal run1 and 2. Please see the basic cost detail in the attached document.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Steps are being taken to correct this issue long-term. Once the issue is resolved, an additional correction will need to be made for FY24, if not sooner. DAS Workday central payroll will notify agencies when the issue has been resolved
and when additional corrections are interfaced.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:Roboto">Aaron Wallace<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Roboto">Sr. Datamart Business Analyst<o:p></o:p></span></p>
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