From Sabrina.Carson at wesd.org Tue Oct 7 15:27:50 2008 From: Sabrina.Carson at wesd.org (Carson, Sabrina) Date: Tue, 7 Oct 2008 15:27:50 -0700 Subject: [Erate] E-Rate Central News for the Week of October 6, 2008 Message-ID: <06D9FD985A42704BB0E8F483ACA3FE2E3EE3FEFFBA@miranda.wesd.org> Please note that my contact information has changed: * FY 2008 and FY 2007 Funding Status. Wave 26 for FY 2008 will be released on October 7th. Wave 67 for FY 2007 will be released on October 8th. * SLD Fall E-Rate Training: Part 3 ? State Master Contracts. This year?s SLD training provides additional guidance and interpretations on E-rate procurement rules concerning the use of state master contracts. Distinctions are made between single winner, multiple winner, and multi-award schedule contracts ? the latter being the most problematic. Applicants can often avoid these problems, while leveraging state contracts, by signing their own contracts. * E-Rate Updates and Reminders. * FY 2007 recurring service invoice deadline * Fall E-rate training * Iowa flood relief petition * Schools and Libraries News Brief for October 5th. This week?s News Brief discusses the use of the SLD training site which permits users to practice online filings of Forms 470, 471, 472 (BEAR), and 486. Sabrina Carson e-Rate and Procurement Customer Support Willamette Education Service District 2611 Pringle Rd SE Salem, OR 97302 P: 503.540.4495 F: 503.540.2962 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Week_10_06 - SECA.doc Type: application/octet-stream Size: 102400 bytes Desc: Week_10_06 - SECA.doc URL: From Sabrina.Carson at wesd.org Wed Oct 15 09:56:38 2008 From: Sabrina.Carson at wesd.org (Carson, Sabrina) Date: Wed, 15 Oct 2008 09:56:38 -0700 Subject: [Erate] Important update on Technology Planning! Message-ID: <06D9FD985A42704BB0E8F483ACA3FE2E3EE4101AB5@miranda.wesd.org> The Oregon Department of Education has been working hard to improve the way we collect and review technology plans for Continuous Improvement Plans, e-Rate, and EdTech Title IID. This message is intended to update the districts on how and when to submit your plan for funding year 2009-2010. As we work to implement an electronic method for submission for 2010-2011, we have set up a temporary process and timeline for this year so that we can make it as smooth of a transition as possible. These processes primarily apply to e-Rate as the timeline is earlier than the other programs. Compliance with these deadlines will also mean that your plan will be ready for review for other programs. They are outlined below. Step 1 (Now through January 15th 2009): Create a draft of your plan. This could mean writing a new plan, or updating your existing plan to align to the new Oregon Educational Technology Standards and reflect projects or changes for the next funding year. Step 2 (Now through January 15th 2009): Submit a copy of your plan to ode.techplans at state.or.us. This will allow ODE to archive the plan and make it available to the appropriate staff for review. Step 3 (January 15th through March 15th 2009): ODE staff will review plans for e-Rate compliance. Any district whose plan requires revision will be contacted accordingly and given any assistance that they need to meet the criteria. Step 4 (March 15th through June 15th 2009): ODE will send out two letters; an e-Rate approval letter and a separate Ed Tech approval letter to all districts with approved plans. Many of you have had questions about the e-Rate requirement that a technology plan must be written before the filing of the form 470. First, to clarify, the Universal Service Administrative Company (USAC) considers a technology plan "written" when its draft form addresses each of the 5 required criteria. This DOES NOT mean that the plan has to be approved before the 470 filing and it DOES NOT mean that the plan cannot be revised and fine tuned after submission. While the plan must be as accurate as possible at the time, corrections and clarifications are allowed after the creation (written) date. Here are some suggestions for how you can make sure you are in compliance with this requirement. 1. Make sure that your draft addresses each of the 5 e-Rate criteria (and the Ed Tech criteria) in a meaningful way. Be as accurate as possible with the timelines, speeds, and costs of your services. Plan professional development activities as best you can around what you have. 2. Make sure that your plan is labeled with the creation date as well as the effective dates (the date range to which your plan applies). This helps USAC determine the creation date and is a form of documentation. 3. Save your plan to another location after you create it. This helps ensure that you have the original copy in a safe place and will also ensure that the creation date and modification dates are preserved. More tools and information will be provided to you during the October 21st annual e-Rate training video conference. There will also be a statewide Technology Plan Workshop delivered via videoconference in early to mid November. More details about the workshop will be released soon. It is our goal to make this process as simple and efficient as possible. Please feel free to contact the appropriate person for questions or concerns about program compliance. e-Rate: Baron Rodriguez baron.rodriguez at state.or.us 503-947-5683 Sabrina Carson Sabrina.carson at wesd.org 503-540-4495 EdTech Title IID: Carla Wade Carla.wade at state.or.us 503-947-5631 Sabrina Carson e-Rate and Procurement Customer Support Willamette Education Service District 2611 Pringle Rd SE Salem, OR 97302 P: 503.540.4495 F: 503.540.2962 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Sabrina.Carson at wesd.org Wed Oct 15 13:02:23 2008 From: Sabrina.Carson at wesd.org (Carson, Sabrina) Date: Wed, 15 Oct 2008 13:02:23 -0700 Subject: [Erate] E-Rate Central News for the Week of October 13, 2008 Message-ID: <06D9FD985A42704BB0E8F483ACA3FE2E3EE4101C65@miranda.wesd.org> See the attached newsletter for articles on: * FY 2008 and FY 2007 Funding Status. Wave 27 for FY 2008 will be released on October 14th. Wave 68 for FY 2007 will be released on October 15th. * SLD Fall E-Rate Training: Part 4 ? Openings, Mergers, and Closings. This year?s SLD training provides detailed guidance on the procedures (incl. entity numbers, discount calculations, technology plans, competitive bidding, and 2-in-5 eligibility) required when schools or libraries are opened, merged, or closed. * E-Rate Updates and Reminders. * FY 2007 recurring service invoice deadline * FY 2008 Form 486 deadlines * Fall E-rate training * Protecting Children in the 21st Century Act * Schools and Libraries News Brief for October 10th. This week?s News Brief discusses the October deadlines for filing FY 2007 invoices and FY 2008 Form 486s. Invoicing tips for both applicants and service providers are also provided. Sabrina Carson e-Rate and Procurement Customer Support Willamette Education Service District 2611 Pringle Rd SE Salem, OR 97302 P: 503.540.4495 F: 503.540.2962 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Week_10_13 - SECA.doc Type: application/octet-stream Size: 103424 bytes Desc: Week_10_13 - SECA.doc URL: From Sabrina.Carson at wesd.org Thu Oct 16 14:28:27 2008 From: Sabrina.Carson at wesd.org (Carson, Sabrina) Date: Thu, 16 Oct 2008 14:28:27 -0700 Subject: [Erate] Annual e-Rate Training October 21st 2008 Message-ID: <06D9FD985A42704BB0E8F483ACA3FE2E3EE41920B8@miranda.wesd.org> The 2008 Annual e-Rate training will be presented via videoconference on Tuesday October 21st from 2-4pm. The training will have two sections. The first 60-90 minutes will be a step-by-step overview of the application process, as well as best practices, and will be geared towards new coordinators. The second 30-60 minutes will be devoted to rule updates and changes geared towards the experienced coordinator. I recommend that beginners stay for both if possible. Handouts will be available for download by Monday the 20th. If you are not able to attend the live presentation, you will have the opportunity to view it at a later date via the Oregon Department of Education website. Please contact your videoconference scheduler to connect to the conference. Let them know that the ODE contact for scheduling is Barbara Beckner (503) 947-5682. Sabrina Carson e-Rate and Procurement Customer Support Willamette Education Service District 2611 Pringle Rd SE Salem, OR 97302 P: 503.540.4495 F: 503.540.2962 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Sabrina.Carson at wesd.org Mon Oct 20 08:40:15 2008 From: Sabrina.Carson at wesd.org (Carson, Sabrina) Date: Mon, 20 Oct 2008 08:40:15 -0700 Subject: [Erate] E-Rate Central News for the Week of October 20, 2008 Message-ID: <06D9FD985A42704BB0E8F483ACA3FE2E3EE4192895@miranda.wesd.org> See the attached newsletter for articles on: * FY 2008 and FY 2007 Funding Status. Wave 28 for FY 2008 will be released on October 21st. Wave 69 for FY 2007 will be released on 23rd. * Reviewing Discounted Cellular Bills. Applicants who are receiving discounts on their bills need to carefully review discount calculations. The review is particularly important for cellular bills. It has recently been determined that Verizon Wireless has not been discounting charges for certain mobile data services. Corrections for FY 2007 need to be made this week in order to meet the invoice deadline of October 28th. * E-Rate Updates and Reminders. * FY 2007 recurring service invoice deadline * FY 2008 Form 486 deadlines * Fall E-rate training * Schools and Libraries News Brief for October 17th. This week?s News Brief discusses the key issues in the filing of Form 470s for FY 2009. Sabrina Carson e-Rate and Procurement Customer Support Willamette Education Service District 2611 Pringle Rd SE Salem, OR 97302 P: 503.540.4495 F: 503.540.2962 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Week_10_20 - SECA.doc Type: application/octet-stream Size: 101888 bytes Desc: Week_10_20 - SECA.doc URL: From Sabrina.Carson at wesd.org Mon Oct 20 10:45:15 2008 From: Sabrina.Carson at wesd.org (Carson, Sabrina) Date: Mon, 20 Oct 2008 10:45:15 -0700 Subject: [Erate] Annual e-Rate Training Beginner Presentation Message-ID: <06D9FD985A42704BB0E8F483ACA3FE2E3EE4192A3C@miranda.wesd.org> Please find the attached presentation for tomorrow's annual e-Rate training videoconference. These will also be posted on the ODE website for your convenience. The Advanced slides are almost finished and will be released later today. Let me know if you have any questions or have trouble downloading or printing the slides. Sabrina Carson e-Rate and Procurement Customer Support Willamette Education Service District 2611 Pringle Rd SE Salem, OR 97302 P: 503.540.4495 F: 503.540.2962 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2008 e-Rate Training.ppt Type: application/vnd.ms-powerpoint Size: 215552 bytes Desc: 2008 e-Rate Training.ppt URL: From Sabrina.Carson at wesd.org Mon Oct 20 19:31:28 2008 From: Sabrina.Carson at wesd.org (Carson, Sabrina) Date: Mon, 20 Oct 2008 19:31:28 -0700 Subject: [Erate] Advanced presentation for the Annual e-Rate Training Message-ID: <06D9FD985A42704BB0E8F483ACA3FE2E3EE422ED30@miranda.wesd.org> Here are the slides for the advanced portion of the training. Thank you for your patience, and please let me know if you have any trouble opening or printing them. I look forward to seeing many of you tomorrow! Sabrina Carson e-Rate and Procurement Customer Support Willamette Education Service District 2611 Pringle Rd SE Salem, OR 97302 P: 503.540.4495 F: 503.540.2962 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: e-Rate Changes for 2008.ppt Type: application/vnd.ms-powerpoint Size: 178176 bytes Desc: e-Rate Changes for 2008.ppt URL: From Sabrina.Carson at wesd.org Mon Oct 27 08:26:00 2008 From: Sabrina.Carson at wesd.org (Carson, Sabrina) Date: Mon, 27 Oct 2008 08:26:00 -0700 Subject: [Erate] E-Rate Central News of the Week for October 27, 2008 Message-ID: <06D9FD985A42704BB0E8F483ACA3FE2E3EE42B6F18@miranda.wesd.org> See the attached newsletter for articles on: * FY 2008 and FY 2007 Funding Status. Wave 29 for FY 2008 and Wave 70 for FY 2007, initially scheduled to be released on October 28th and October 29th, respectively, have apparently been temporarily delayed. * SLD Fall E-Rate Training: Part 5 ? Consortium Applications. Two important issues, not covered in the SLD?s training session on consortium applications, are the allocation of discounts to consortium members and the SLD procedures delaying funding of consortium applications when member applications are subject to Selective Reviews. * E-Rate Updates and Reminders. * FY 2007 recurring service invoice deadline is this Tuesday * FY 2008 Form 486 deadlines begin this Wednesday * Fall E-rate training * Schools and Libraries News Brief for October 24th. This week?s News Brief discusses the transfer of equipment obtained with E-rate discounts. For the first time, SLD guidance indicates that applicants can dispose of outdated or unused equipment ? if no money or any other thing of value is received in the process. This guidance may not apply, therefore, if state or local regulations require the auctioning of surplus equipment. Sabrina Carson e-Rate and Procurement Customer Support Willamette Education Service District 2611 Pringle Rd SE Salem, OR 97302 P: 503.540.4495 F: 503.540.2962 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Week_10_27 - SECA.doc Type: application/octet-stream Size: 111616 bytes Desc: Week_10_27 - SECA.doc URL: