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<p class=MsoNormal>The Oregon Department of Education has been working hard to
improve the way we collect and review technology plans for Continuous
Improvement Plans, e-Rate, and EdTech Title IID. This message is intended to
update the districts on how and when to submit your plan for funding year
2009-2010. As we work to implement an electronic method for submission for
2010-2011, we have set up a temporary process and timeline for this year so
that we can make it as smooth of a transition as possible. These processes
primarily apply to e-Rate as the timeline is earlier than the other programs.
Compliance with these deadlines will also mean that your plan will be ready for
review for other programs. They are outlined below.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoListParagraphCxSpFirst>Step 1 (Now through January 15<sup>th</sup>
2009): Create a draft of your plan. This could mean writing a new plan, or
updating your existing plan to align to the new Oregon Educational Technology
Standards and reflect projects or changes for the next funding year.<o:p></o:p></p>
<p class=MsoListParagraphCxSpMiddle><o:p> </o:p></p>
<p class=MsoListParagraphCxSpMiddle>Step 2 (Now through January 15<sup>th</sup>
2009): Submit a copy of your plan to <a href="mailto:ode.techplans@state.or.us">ode.techplans@state.or.us</a>.
This will allow ODE to archive the plan and make it available to the appropriate
staff for review.<o:p></o:p></p>
<p class=MsoListParagraphCxSpMiddle><o:p> </o:p></p>
<p class=MsoListParagraphCxSpMiddle>Step 3 (January 15<sup>th</sup> through
March 15<sup>th</sup> 2009): ODE staff will review plans for e-Rate compliance.
Any district whose plan requires revision will be contacted accordingly and given
any assistance that they need to meet the criteria.<o:p></o:p></p>
<p class=MsoListParagraphCxSpMiddle><o:p> </o:p></p>
<p class=MsoListParagraphCxSpLast>Step 4 (March 15<sup>th</sup> through June 15<sup>th</sup>
2009): ODE will send out two letters; an e-Rate approval letter and a
separate Ed Tech approval letter to all districts with approved plans. <o:p></o:p></p>
<p class=MsoNormal>Many of you have had questions about the e-Rate requirement
that a technology plan must be written before the filing of the form 470.
First, to clarify, the Universal Service Administrative Company (USAC)
considers a technology plan “written” when its draft form addresses
each of the 5 required criteria. This DOES NOT mean that the plan has to be
approved before the 470 filing and it DOES NOT mean that the plan cannot be
revised and fine tuned after submission. While the plan must be as accurate as
possible at the time, corrections and clarifications are allowed after the
creation (written) date. Here are some suggestions for how you can make sure
you are in compliance with this requirement. <o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<ol style='margin-top:0in' start=1 type=1>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l0 level1 lfo1'>Make sure that your draft addresses each of the 5 e-Rate
criteria (and the Ed Tech criteria) in a meaningful way. Be as accurate as
possible with the timelines, speeds, and costs of your services. Plan
professional development activities as best you can around what you have.<o:p></o:p></li>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l0 level1 lfo1'>Make sure that your plan is labeled with the creation date
as well as the effective dates (the date range to which your plan
applies). This helps USAC determine the creation date and is a form of
documentation.<o:p></o:p></li>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l0 level1 lfo1'>Save your plan to another location after you create it.
This helps ensure that you have the original copy in a safe place and will
also ensure that the creation date and modification dates are preserved. <o:p></o:p></li>
</ol>
<p class=MsoNormal style='margin-left:.25in'>More tools and information will be
provided to you during the October 21<sup>st</sup> annual e-Rate training video
conference. There will also be a statewide Technology Plan Workshop delivered
via videoconference in early to mid November. More details about the workshop
will be released soon. It is our goal to make this process as simple and
efficient as possible. Please feel free to contact the appropriate person for
questions or concerns about program compliance.<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.25in'><o:p> </o:p></p>
<p class=MsoNormal style='margin-left:.25in'>e-Rate:<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.25in'>Baron Rodriguez <a
href="mailto:baron.rodriguez@state.or.us">baron.rodriguez@state.or.us</a> <br>
503-947-5683<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.25in'>Sabrina Carson <a
href="mailto:Sabrina.carson@wesd.org">Sabrina.carson@wesd.org</a> <br>
503-540-4495<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.25in'><o:p> </o:p></p>
<p class=MsoNormal style='margin-left:.25in'>EdTech Title IID:<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.25in'>Carla Wade <a
href="mailto:Carla.wade@state.or.us">Carla.wade@state.or.us</a><br>
503-947-5631<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='font-size:18.0pt;font-family:"Monotype Corsiva"'>Sabrina
Carson</span><span style='font-size:18.0pt;font-family:"Monotype Corsiva"'><o:p></o:p></span></p>
<p class=MsoNormal>e-Rate and Procurement Customer Support<o:p></o:p></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Willamette
Education Service District</span><o:p></o:p></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>2611
Pringle Rd SE</span><o:p></o:p></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Salem,
OR 97302</span><span style='font-family:"Arial","sans-serif"'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>P:
503.540.4495</span><o:p></o:p></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>F:
503.540.2962</span><o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
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