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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">For your information
</span><span style="font-size:11.0pt;font-family:Wingdings;color:#1F497D">J</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:8.0pt;font-family:"Helvetica",sans-serif;color:black">Please excuse any typos or the occasional strange word in my emails. During my busy season, I often
use speech-to-text to increase efficiency, and sometimes I don't have time to properly proofread. Thanks for understanding.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Helvetica",sans-serif;color:black">Sabrina Carson<br>
e-Rate Coordinator | Willamette ESD<br>
<a href="tel:503.540.4495" target="_blank">503.540.4495</a> - phone | <a href="tel:503.540.2962" target="_blank">
503.540.2962</a> – fax<br>
<a href="mailto:sabrina.carson@wesd.org" target="_blank">sabrina.carson@wesd.org</a>
<br>
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><a href="http://www.wesd.org/" target="_blank"><span style="font-family:"Helvetica",sans-serif">www.wesd.org</span></a></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><u><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black">CONFIDENTIALITY NOTICE</span></u></b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black">:
The contents of this e-mail may be confidential. If you are not the addressee you are officially notified that you may not use, copy, disclose, or distribute to anyone the message or any information contained in the message. If you have received this message
in error, please immediately advise the sender by reply email and delete this message.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> SL News Brief [mailto:SLNewsBrief@lists.universalservice.org]
<br>
<b>Sent:</b> Monday, August 08, 2016 12:42 PM<br>
<b>To:</b> Carson, Sabrina <Sabrina.Carson@wesd.org><br>
<b>Subject:</b> SPECIAL EDITION - Update on Invoicing for FY2016<o:p></o:p></span></p>
</div>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><a href="http://lists.universalservice.org/t/2322141/2205270/69/4/"><span style="text-decoration:none"><img border="0" id="_x0000_i1025" src="http://www.usac.org/_res/images/campaign-images/banners/sl/2014/SL-News-Brief-Special-Edition-usac-connection.jpg" alt="header"></span></a><o:p></o:p></p>
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<p align="right" style="text-align:right;font-size-adjust: none;font-stretch: normal">
<strong><span style="font-family:"Verdana",sans-serif">August 8, 2016</span></strong><o:p></o:p></p>
<p style="font-size-adjust: none;font-stretch: normal"><strong><span style="font-size:10.5pt;font-family:"Verdana",sans-serif;color:#0066B3">Update on Invoicing and Payment Processes for FY2016</span></strong><span style="font-size:10.5pt;color:#0066B3"><o:p></o:p></span></p>
<p style="font-size-adjust: none;font-stretch: normal">Applicants and service providers can now submit invoices for FY2016, and USAC can review, process and pay them.<o:p></o:p></p>
<div>
<ul type="disc">
<li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:11.25pt;mso-list:l1 level1 lfo1">
<span style="font-size:9.0pt;font-family:"Verdana",sans-serif">Previously, while service providers have been able to submit an FCC Form 474, Service Provider Invoice (SPI) Form, online and electronically for FY2016, USAC held all submitted SPI Forms until the
review and payment processes were in place for FY2016.<o:p></o:p></span></li></ul>
</div>
<div>
<ul type="disc">
<li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:11.25pt;mso-list:l1 level1 lfo1">
<span style="font-size:9.0pt;font-family:"Verdana",sans-serif">Applicants were unable to submit an FCC Form 472, Billed Entity Applicant Reimbursement (BEAR) Form, online for FY2016. Applicants can now submit BEAR Forms for FY2016, and the review and payment
processes are in place as well.<o:p></o:p></span></li></ul>
</div>
<p style="font-size-adjust: none;font-stretch: normal">USAC continues to process invoices for FY2015 and previous funding years using our legacy system. However, for the FY2016 submission, review, and payment processes to work successfully, information from
the E-rate Productivity Center (EPC) had to be migrated into the legacy system. That process has now been fully implemented.<o:p></o:p></p>
<p style="font-size-adjust: none;font-stretch: normal">As a reminder, applicants filing BEAR Forms for FY2016 must have certified – and USAC must have successfully processed – an FCC Form 498, Service Provider and Billed Entity Identification Number and General
Contact Information Form.<o:p></o:p></p>
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<ul type="disc">
<li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:11.25pt;mso-list:l2 level1 lfo2">
<span style="font-size:9.0pt;font-family:"Verdana",sans-serif">After the applicant certifies this form, USAC must verify the banking information. Please respond promptly to the request from USAC so that the review process can be completed.<o:p></o:p></span></li></ul>
</div>
<div>
<ul type="disc">
<li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:11.25pt;mso-list:l2 level1 lfo2">
<span style="font-size:9.0pt;font-family:"Verdana",sans-serif">Make sure you put your bank routing number and your bank account number in the correct fields.<o:p></o:p></span></li></ul>
</div>
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<ul type="disc">
<li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:11.25pt;mso-list:l2 level1 lfo2">
<span style="font-size:9.0pt;font-family:"Verdana",sans-serif">If you make a change to your FCC Form 498, you must re-certify the form or we cannot process it.<o:p></o:p></span></li></ul>
</div>
<div>
<ul type="disc">
<li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:11.25pt;mso-list:l2 level1 lfo2">
<span style="font-size:9.0pt;font-family:"Verdana",sans-serif">For questions, call us at (888) 641-8722 and choose Option 5 (FCC Form 498) and then Option 1 or 2 (questions about the form).<o:p></o:p></span></li></ul>
</div>
<p style="font-size-adjust: none;font-stretch: normal"><strong><span style="font-family:"Verdana",sans-serif">Submitting an invoice to USAC</span></strong><o:p></o:p></p>
<div>
<ul type="disc">
<li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:11.25pt;mso-list:l0 level1 lfo3">
<span style="font-size:9.0pt;font-family:"Verdana",sans-serif">To submit a SPI Form online, service providers can navigate to the
<a href="http://lists.universalservice.org/t/2322141/2205270/2292/5/">Forms</a> page (the second entry under the "Resources and Tools" menu on the left-hand side of any Schools and Libraries web page) and click "File Online" in the FCC Form 474 row of the table
of forms.<o:p></o:p></span></li></ul>
</div>
<div>
<ul type="disc">
<ul type="circle">
<li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:11.25pt;mso-list:l0 level2 lfo3">
<span style="font-size:9.0pt;font-family:"Verdana",sans-serif">To file SPI Forms electronically, service providers must first set up electronic invoicing. You can find the appropriate instructions on the
<a href="http://lists.universalservice.org/t/2322141/2205270/2149/6/">Electronic Invoicing</a> guidance document. (You can also locate this document by navigating to <a href="http://lists.universalservice.org/t/2322141/2205270/2460/7/">STEP 5, Invoicing</a>, under
the Service Provider Process banner on the main page.)<o:p></o:p></span></li></ul>
</ul>
</div>
<div>
<ul type="disc">
<li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:11.25pt;mso-list:l0 level1 lfo3">
<span style="font-size:9.0pt;font-family:"Verdana",sans-serif">To file a BEAR Form online, applicants navigate to the
<a href="http://lists.universalservice.org/t/2322141/2205270/2292/8/">Forms</a> page and click "File Online" in the FCC Form 472 row.<o:p></o:p></span></li></ul>
</div>
<div>
<ul type="disc">
<li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:11.25pt;mso-list:l0 level1 lfo3">
<span style="font-size:9.0pt;font-family:"Verdana",sans-serif">Remember that invoice forms can no longer be submitted on paper for any funding year.<o:p></o:p></span></li></ul>
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<p style="font-size-adjust: none;font-stretch: normal">We will include more detailed guidance about completing the FCC Form 498 review process in this Friday's SL News Brief.<o:p></o:p></p>
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