[gpl_list] FW: State of Oregon Launches New Data Governance Policy.

Wed Apr 6 08:29:10 PDT 2022

Good morning GPL members.

Here is the latest newsletter from the Chief Data Officer regarding a new state policy on data governance. You will hear more about this in coming months from me and/or Kathryn, or perhaps someone in your agency who has a responsibility to lead tasks in this area. But I’m sharing this with you because I believe this new policy has the potential to bolster the Framework Program and data stewardship of geospatial data across the enterprise.  Check out the newsletter below.

If you want to sign-up to receive periodic newsletters from the Chief Data Officer, click this link:  Sign up for email updates<https://public.govdelivery.com/accounts/ORDAS/subscriber/new>

Feel free to reach out to me or Kathryn if you have questions.

Rachel

[cid:image001.png at 01D84990.0107B430]
Rachel L. Smith
State Geographic Information Officer | Deputy Chief Data Officer
Enterprise Information Services
Data Governance and Transparency
Cell: (503) 877-7221
“Ensuring user-friendly, reliable and secure state technology systems that serve Oregonians.”

From: HELMS Kathryn * DAS <Kathryn.HELMS at das.oregon.gov>
Sent: Monday, April 4, 2022 4:44 PM
To: SMITH Rachel L * DAS <Rachel.L.SMITH at das.oregon.gov>
Subject: FW: State of Oregon Launches New Data Governance Policy.
From: Oregon DAS <Oregon.DAS at public.govdelivery.com<mailto:Oregon.DAS at public.govdelivery.com>>
Sent: Monday, April 4, 2022 9:00 AM
________________________________
[CDO Logo Banner L]

State of Oregon Launches New Data Governance Policy.

[PIc1]
The first strategic Data Governance resource for State Agencies.

The State’s first Data Governance policy has officially been approved and posted on the DAS website.  The Data Governance Policy sets baseline expectations for State Agencies in managing data as a strategic asset.

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What is Data Governance?

Data and information are strategic assets of the state and must be actively governed in order to preserve and enhance their value. This policy sets forth a statewide approach to data governance and establishes a baseline framework and accountability structure for agencies to use in establishing internal data governance programs.

*Below you will find next steps, important dates, compliance tools and resources in 4 easy steps.
[1234arrowleft]

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[1]
How does my agency comply with the policy?
[ChipboardDB]

State agencies comply with the policy by:

  *   Appointing a Lead Data Steward to manage data governance efforts for the agency
  *   Submitting a biennial Data Governance Plan to the Chief Data Officer.

*The first plan is due December 31, 2022

________________________________
[2]
Data Governance Plan Compliance Tools: Three Components.

[DG Policy Sq]<https://www.oregon.gov/das/Policies/107-004-160.pdf>
Data Governance Policy Overview<https://www.oregon.gov/das/Policies/107-004-160.pdf>

Learn more about strategic Data assests, baseline expectations, governance and value.
[Data Maturity Sq]<https://www.oregon.gov/das/Policies/Data%20Governance%20Maturity%20Model.xlsx>
Data Governance Maturity Model Instructions<https://www.oregon.gov/das/Policies/Data%20Governance%20Maturity%20Model.xlsx>

Review the maturity model instructions to determine the maturity level for your Agency.
[DG Plan Sq]<https://www.oregon.gov/das/Policies/Data%20Governance%20Plan%20Template.docx>
Data Governance Plan Template<https://www.oregon.gov/das/Policies/Data%20Governance%20Plan%20Template.docx>

Use this template, combined with the Data Governance Maturity Assessment to complete your compliancy.

________________________________
[3]
CDO Hosted Webinars.
[Kathryn Helms CDO State of Oregon]

The Chief Data Officer, Kathryn Helms, will be hosting a series of webinars in May and June to provide an overview of the policy and the policy’s expectations.

  *   May 25, 9-10am: Data Governance Policy and Tools Overview
  *   June 22, 9-10am: Completing a Maturity Assessment and Data Governance Plan

*Calendar links for the webinars are below.

Maturity Assessment and Data Governance Plan Webinar<https://content.govdelivery.com/attachments/ORDAS/2022/04/01/file_attachments/2119680/Data%20Governance%20Policy%20Webinar%202%20Completing%20a%20Maturity%20Assessment%20and%20Data%20Gove.ics>
Data Governance Policy and Tools Overview Webinar<https://content.govdelivery.com/attachments/ORDAS/2022/04/01/file_attachments/2119679/Data%20Governance%20Policy%20Webinar%201%20Data%20Governance%20Policy%20and%20Tools%20Overview.ics>

________________________________
[4]
Data Implementation Workshops.
[infotechworkshop]

The State has partnered with Info-Tech Research Group to host a series of 2-day workshops for medium and large agencies and ½ day workshops for small agencies, on implementing data governance within your agency.

The Chief Data Officer will partner with the Assistant State CIOs and Senior IT Portfolio Managers to register agency staff for these trainings.

*Agencies will receive additional communications in May and June 2022.

________________________________

Stay Informed.

The Chief Data Officer Newsletter<https://public.govdelivery.com/accounts/ORDAS/subscriber/new> provides updates on activities and resources from the Office of Data Governance and Transparency.
Subscribe Now<https://public.govdelivery.com/accounts/ORDAS/subscriber/new>

[BetterOregonThroughBetterDataBanner]

Oregon's Open Data Standard<https://data.oregon.gov/Administrative/Oregon-s-Open-Data-Standard/ewk6-d856>
Open Data Coordinator's Handbook<https://data.oregon.gov/Administrative/Open-Data-Coordinator-s-Handbook/p6rj-4fdp>
Oregon's Data Inventory Resource<https://www.oregon.gov/das/OSCIO/Documents/Data%20Inventory%20Template.xlsx>
________________________________
[Oregon Department of Administrative Services]
QUESTIONS?
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