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<div><font face="Arial" size="2" color="#44546A"><span style="font-size:10pt;">GPL members,</span></font></div>
<div><font face="Arial" size="2" color="#44546A"><span style="font-size:10pt;"> </span></font></div>
<div><font face="Arial" size="2" color="#44546A"><span style="font-size:10pt;">The reviewer team met last week to recap the proposal presentations and compile our guidance for the FIT Leads and GPL to inform your recommendations to be discussed tomorrow. The
reviewer team is made up of Cy, myself, Gail Ewart (representing PAC), Diana Walker (representing GPL), Phil McClellan (representing FIT Leads). Below is a summary of our notes and recommendations:</span></font></div>
<div><font face="Arial" size="2" color="#44546A"><span style="font-size:10pt;"> </span></font></div>
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<td style="background-color:#4F81BD;"><font face="Arial" color="#CFCFCF"><span style="background-color:#4F81BD;"><b>Proposal Name</b></span></font></td>
<td style="background-color:#4F81BD;"><font face="Arial" color="#CFCFCF"><span style="background-color:#4F81BD;"><b>Submitted by</b></span></font></td>
<td style="background-color:#4F81BD;"><font face="Arial" color="#CFCFCF"><span style="background-color:#4F81BD;"><b>Agency</b></span></font></td>
<td style="background-color:#4F81BD;"><font face="Arial" color="#CFCFCF"><span style="background-color:#4F81BD;"><b>Amount requested</b></span></font></td>
<td style="background-color:#4F81BD;"><font face="Arial" color="#CFCFCF"><span style="background-color:#4F81BD;"><b>matching funds claimed</b></span></font></td>
<td align="center" style="text-align:center;background-color:#4F81BD;"><font face="Arial" size="2" color="#CFCFCF"><span style="font-size:10pt;background-color:#4F81BD;"><b>Reviewer Team Concerns and Issues</b></span></font></td>
<td align="center" style="text-align:center;background-color:#4F81BD;"><font face="Arial" size="2" color="#CFCFCF"><span style="font-size:10pt;background-color:#4F81BD;"><b>Reviewer Team Recommendations</b></span></font></td>
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<td><font face="Arial" size="1"><span style="font-size:8pt;">Customizations for ArcGIS and Geoportal to Support the Oregon GIS Metadata Standard</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">Eric Brandt</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">LCOG</span></font></td>
<td style="text-align:right;"><font face="Arial" size="1"><span style="font-size:8pt;">$29,000</span></font></td>
<td align="center" style="text-align:center;"><font face="Arial" size="1"><span style="font-size:8pt;">$0</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">* Note that match (in kind/cash) is not included in proposal (though a particular match is <u>not</u> a requirement of the framework funding program). <br>
* Also note that this project assumes the funding of the OSDL Enhancements project proposed by INR/OSU<br>
* Budget in proposal not sufficiently detailed to determine which staff are working on what elements</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">The reviewer team strongly supports this proposal as submitted</span></font></td>
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<tr height="93" style="height:56.25pt;">
<td><font face="Arial" size="1"><span style="font-size:8pt;">Oregon Framework Fish Habitat Distribution Data Development</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">Jon Bowers</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">ODFW</span></font></td>
<td style="text-align:right;"><font face="Arial" size="1"><span style="font-size:8pt;">$87,100</span></font></td>
<td align="center" style="text-align:center;"><font face="Arial" size="1"><span style="font-size:8pt;">$123,000</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">Clarify that the 27% ($18,517) overhead included in the proposed project budget is not already included in the rates used to calculate costs. </span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">The reviewer team strongly supports this proposal. If labor rates used in the budget are fully loaded rates, however, we would recommend that the 27% overhead be omitted from the award amount</span></font></td>
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<tr height="187" style="height:112.5pt;">
<td><font face="Arial" size="1"><span style="font-size:8pt;">The Oregon Historical Railroads Project</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">Ed Kamholz, Emmor Nile</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">ODF, OPRD</span></font></td>
<td style="text-align:right;"><font face="Arial" size="1"><span style="font-size:8pt;">$112,700</span></font></td>
<td align="center" style="text-align:center;"><font face="Arial" size="1"><span style="font-size:8pt;">$171,000</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">Note that historical rail is not a current framework data element, though railroads are. A historical rail data standard is currently in the framework 45 day review process and will receive its second
presentation at the May 20th framework forum.<br>
Other issues the reviewer team has with this proposal is the large amount of funding requested for the project relative to its priority. A smaller project to fully develop historical rail data within a pilot area would likely get greater support</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">The reviewer team recommends that the process first strive to get a general railroad data standard endorsed (perhaps the FDGC rail standard) and then endeavor to add historic rail as an extension
to that standard. At that point, a smaller pilot project to take the historical rail scanning element of the project through the complete process to create a vector dataset meeting the rail standard for a smaller funding amount, is recommended </span></font></td>
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<td><font face="Arial" size="1"><span style="font-size:8pt;">Integration of the Continually Updated Shoreline Product (CUSP) and the National Hydrography Dataset (NHD) for the Oregon Coast</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">Tanya Haddad</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">DLCD</span></font></td>
<td style="text-align:right;"><font face="Arial" size="1"><span style="font-size:8pt;">$50,000</span></font></td>
<td align="center" style="text-align:center;"><font face="Arial" size="1"><span style="font-size:8pt;">40 hrs</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">* Clarify the in-kind match statement. The proposal notes that 40 hours of in-kind match will be provided but notes earlier in the document that value of staff time provided will equal approximately
50% of the project amount ($50,000). </span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">The reviewer team strongly supports this proposal with the match clarification noted</span></font></td>
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<td><font face="Arial" size="1"><span style="font-size:8pt;">Online lidar data distribution system for Oregon Lidar Consortium</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">Rudie Watzig</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">DOGAMI</span></font></td>
<td style="text-align:right;"><font face="Arial" size="1"><span style="font-size:8pt;">$37,599</span></font></td>
<td align="center" style="text-align:center;"><font face="Arial" size="1"><span style="font-size:8pt;">$0</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">* Note that GEO already provides access to the derived lidar products, though DOGAMI has pointed out there are unresolved accuracy and corruption issues with the derived products on Imagery Explorer
and the data there have not been actively updated/maintained. It was also noted that LAS point cloud data is available elsewhere, particularly from USGS, but there are performance and user interface issues with this site. Need more explanation of how this
solution makes the most sense vs an alternate solution such as cloud storage of lidar data<br>
* The reviewer team is very concerned with the proposal to develop a separate stand-alone portal for lidar data; better to have a one-stop portal through OSDL.</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">The reviewer team notes that the proposal should address the issues noted and further discussion should occur before a funding decision on this project is made</span></font></td>
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<td><font face="Arial" size="1"><span style="font-size:8pt;">Expansion and Consolidation of Lidar-Based Levee and Dike Inventory</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">Jed Roberts</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">DOGAMI</span></font></td>
<td style="text-align:right;"><font face="Arial" size="1"><span style="font-size:8pt;">$67,546</span></font></td>
<td align="center" style="text-align:center;"><font face="Arial" size="1"><span style="font-size:8pt;">$20,000</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">Levees and Dikes, while referenced in the flood hazard data standard are technically not yet a framework data element though the proposal notes that this element logically fits within the Hazards
FIT</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">The Hazards FIT should formally add levees and dikes as an element in order to affirm the priority of the development of this data element. </span></font></td>
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<td><font face="Arial" size="1"><span style="font-size:8pt;">Oregon Watershed Emergency Response System (OWERS)</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">Jim Schriever</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">MB&G/EWEB/Salem</span></font></td>
<td style="text-align:right;"><font face="Arial" size="1"><span style="font-size:8pt;">$78,754</span></font></td>
<td align="center" style="text-align:center;"><font face="Arial" size="1"><span style="font-size:8pt;">$60,000</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">The reviewer team has numerous issues with this proposal including the lack of specifics on what improvements/enhancements would be made to the framework data elements mentioned, how these data improvements
would get integrated into the statewide framework data sets, and how future maintenance/stewardship of these data would be carried out. Most of the proposed data already exists.<br>
* The team also does not adequately understand why this cannot be implemented as functionality within RAPTOR in order to avoid having to create and maintain a separate application.</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">In general, the reviewer team feels that, while this project has promise and serves an important need, the project details are not yet adequately worked out. More involvement by state agencies such
as OHA/DEQ/OEM in the design of the application would be beneficial. Perhaps this project could be more fully developed and considered for funding at a later date<font color="#44546A">, </font>possibly in this same funding cycle?</span></font></td>
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<td><font face="Arial" size="1"><span style="font-size:8pt;">Oregon Spatial Data Library Enhancements</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">Janine Salwasser</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">INR</span></font></td>
<td style="text-align:right;"><font face="Arial" size="1"><span style="font-size:8pt;">$59,776</span></font></td>
<td align="center" style="text-align:center;"><font face="Arial" size="1"><span style="font-size:8pt;">$0</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">The indirect rate quoted, 26%, is higher than the 10% rate that has been negotiated for previous partnership projects with OSU/INR. </span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">There is strong support for this project, but a lower indirect rate should be pursued with the proposers</span></font></td>
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<td><font face="Arial" size="1"><span style="font-size:8pt;">Radon Map of Oregon</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">Clark Niewendorp</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">DOGAMI</span></font></td>
<td style="text-align:right;"><font face="Arial" size="1"><span style="font-size:8pt;">$86,252</span></font></td>
<td align="center" style="text-align:center;"><font face="Arial" size="1"><span style="font-size:8pt;">$17,266</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">* Standards and Stewardship are described as a single document to be developed by the proposal. These should be separate documents (and collaboration efforts) and the proposal should be edited to
reflect this.<br>
* The proposal notes that FGDC metadata will be provided, it should clarify whether this is full FGDC compliant metadata or metadata meeting the draft Oregon standard (subset of FGDC)<br>
* Clarify that the 22.7% indirect amount is not in addition to loaded rates</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">If the labor rates quoted in the proposed budget are loaded rates, we recommend to remove the 22.7% indirect amount ($15,957) from the award total </span></font></td>
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<tr height="56" style="height:33.75pt;">
<td><font face="Arial" size="1"><span style="font-size:8pt;">Establishing an Integrated Statewide Database of Shoreline Access</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">Tanya Haddad</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">DLCD</span></font></td>
<td style="text-align:right;"><font face="Arial" size="1"><span style="font-size:8pt;">$14,175</span></font></td>
<td align="center" style="text-align:center;"><font face="Arial" size="1"><span style="font-size:8pt;">120 hrs</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">Can the PSU 25% overhead rate ($2,835) be negotiated lower?</span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;">The reviewer team supports the proposal but the proposers should pursue a 10% PSU overhead rate</span></font></td>
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<td><font face="Arial" size="1"><span style="font-size:8pt;"><b>TOTAL</b></span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;"><b> </b></span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;"><b> </b></span></font></td>
<td style="text-align:right;"><font face="Arial" size="1"><span style="font-size:8pt;"><b>$622,902</b></span></font></td>
<td align="center" style="text-align:center;"></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;"><b> </b></span></font></td>
<td><font face="Arial" size="1"><span style="font-size:8pt;"></span></font></td>
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<div><font color="#44546A"> </font></div>
<div><font color="#44546A"> </font></div>
<div><font color="#44546A">-Bob</font></div>
<div><font color="#44546A"> </font></div>
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