<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
p.Tblbold10, li.Tblbold10, div.Tblbold10
{mso-style-name:Tbl_bold_10;
margin-top:3.0pt;
margin-right:0in;
margin-bottom:3.0pt;
margin-left:0in;
font-size:10.0pt;
font-family:"Times New Roman",serif;
font-weight:bold;}
p.Tblnormal10, li.Tblnormal10, div.Tblnormal10
{mso-style-name:Tbl_normal_10;
margin-top:3.0pt;
margin-right:0in;
margin-bottom:3.0pt;
margin-left:0in;
font-size:10.0pt;
font-family:"Times New Roman",serif;}
p.Default, li.Default, div.Default
{mso-style-name:Default;
margin:0in;
text-autospace:none;
font-size:12.0pt;
font-family:"Times New Roman",serif;
color:black;}
span.EmailStyle22
{mso-style-type:personal-reply;
font-family:"Calibri",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:1917473814;
mso-list-type:hybrid;
mso-list-template-ids:785307930 621281856 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l0:level1
{mso-level-start-at:0;
mso-level-number-format:bullet;
mso-level-text:-;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Times New Roman",serif;
mso-fareast-font-family:Calibri;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l1
{mso-list-id:2079475979;
mso-list-template-ids:-113341550;}
@list l1:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level2
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level3
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">Opportunity for State Agencies:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The Secretary of State’s office is in desperate need for some GIS resources – specifically a GIS Analyst to do data administration work. Data gathering, data QA/QC, outreach to Counties to mediate data topology errors, and data compilation.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The job rotation is for 1 year; could be part-time or full-time (they are willing to be flexible).
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have any staff that are underutilized or staff that might like a new opportunity, please consider this option with SOS. Some explanation of the work is below.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Again – they need some assistance ASAP as they have a short timeline to get to a go-live/launch date in February 2023.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Let me know if you are interested. Feel free to share with others who may be interested. Our office will also be assisting with some of the work as it pairs well with current activities at DAS GEO.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks.<o:p></o:p></p>
<p class="MsoNormal">Rachel <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="702" style="width:526.5pt;border-collapse:collapse">
<tbody>
<tr style="height:72.45pt">
<td width="135" valign="top" style="width:101.6pt;padding:0in 5.4pt 0in 5.4pt;height:72.45pt">
<p class="MsoNormal" style="line-height:105%"><img width="121" height="87" style="width:1.2638in;height:.9027in" id="Picture_x0020_1" src="cid:image001.png@01D832DA.092923A0"><o:p></o:p></p>
</td>
<td width="567" valign="top" style="width:424.9pt;padding:0in 5.4pt 0in 5.4pt;height:72.45pt">
<p class="MsoNormal" style="line-height:105%"><b>Rachel L. Smith<o:p></o:p></b></p>
<p class="MsoNormal" style="line-height:105%">State Geographic Information Officer | Deputy Chief Data Officer<o:p></o:p></p>
<p class="MsoNormal" style="line-height:105%">Enterprise Information Services<o:p></o:p></p>
<p class="MsoNormal" style="line-height:105%">Data Governance and Transparency<o:p></o:p></p>
<p class="MsoNormal" style="line-height:105%">Cell: (503) 877-7221<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="702" colspan="2" valign="top" style="width:526.5pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><i><span style="color:#2E74B5">“Ensuring user-friendly, reliable and secure state technology systems that serve Oregonians.”<o:p></o:p></span></i></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> MOLIN Chris L * SOS <Chris.L.MOLIN@sos.oregon.gov>
<br>
<b>Sent:</b> Monday, March 7, 2022 5:09 PM<br>
<b>To:</b> SMITH Rachel L * DAS <Rachel.L.SMITH@das.oregon.gov><br>
<b>Cc:</b> ESAU Tim * SOS <Tim.ESAU@sos.oregon.gov><br>
<b>Subject:</b> FW: How does this look for sending to State GeoSpatial?<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hi Rachel,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks again for seeing if there’s any interest for a <b>one-year rotation</b> with SoS. See below for details that Tim put together.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Chris<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="672" style="width:7.0in;border-collapse:collapse">
<tbody>
<tr style="page-break-inside:avoid;height:32.0pt">
<td width="672" colspan="4" style="width:7.0in;border:solid windowtext 1.0pt;border-bottom:none;background:#406C91;padding:0in 3.5pt 0in 3.5pt;height:32.0pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">
<b><span lang="EN-CA" style="font-size:14.0pt;font-family:"Arial",sans-serif;color:white">Description<o:p></o:p></span></b></p>
</td>
</tr>
<tr style="page-break-inside:avoid;height:32.0pt">
<td width="672" colspan="4" style="width:7.0in;border:solid windowtext 1.0pt;border-bottom:none;background:white;padding:0in 3.5pt 0in 3.5pt;height:32.0pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<span style="font-family:"Arial",sans-serif;color:black">Requesting the augmentation of a specialized Data Administrator resource to the OregonVotes project working with Elections and Information Systems Divisions of the Secretary of State to assure a successful
environment launch in 2023.</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="Tblnormal10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<span style="font-family:"Arial",sans-serif;color:black">Seeking a Data Administrator that acts as a facilitator between the counties and the statewide voter registration system. The Data Administrator is preferably an entity within a State office who is able
to coordinate the various activities with the counties. </span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
</td>
</tr>
<tr style="page-break-inside:avoid;height:32.0pt">
<td width="672" colspan="4" style="width:7.0in;border:solid windowtext 1.0pt;border-bottom:none;background:#406C91;padding:0in 3.5pt 0in 3.5pt;height:32.0pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-size:14.0pt;line-height:105%;font-family:"Arial",sans-serif;color:white">ASSESSMENT<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-CA" style="font-family:"Arial",sans-serif;color:white">To be completed by the Project Manager.<o:p></o:p></span></p>
</td>
</tr>
<tr style="page-break-inside:avoid;height:12.0pt">
<td width="192" style="width:2.0in;border:solid windowtext 1.0pt;background:#406C91;padding:0in 3.5pt 0in 3.5pt;height:12.0pt">
<p class="Tblbold10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<span lang="EN-CA" style="font-family:"Arial",sans-serif;color:white">Activity/Tasks<o:p></o:p></span></p>
</td>
<td width="198" style="width:148.5pt;border:solid windowtext 1.0pt;border-left:none;background:#406C91;padding:0in 3.5pt 0in 3.5pt;height:12.0pt">
<p class="Tblbold10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<span lang="EN-CA" style="font-family:"Arial",sans-serif;color:white">Notes<o:p></o:p></span></p>
</td>
<td width="171" style="width:128.35pt;border:solid windowtext 1.0pt;border-left:none;background:#406C91;padding:0in 3.5pt 0in 3.5pt;height:12.0pt">
<p class="Tblbold10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<span lang="EN-CA" style="font-family:"Arial",sans-serif;color:white">Estimated Work Effort (Days)<o:p></o:p></span></p>
</td>
<td width="111" style="width:83.15pt;border:solid windowtext 1.0pt;border-left:none;background:#406C91;padding:0in 3.5pt 0in 3.5pt;height:12.0pt">
<p class="Tblbold10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<span lang="EN-CA" style="font-family:"Arial",sans-serif;color:white">Estimated Cost ($)<o:p></o:p></span></p>
</td>
</tr>
<tr style="page-break-inside:avoid;height:70.6pt">
<td width="192" valign="top" style="width:2.0in;border:solid windowtext 1.0pt;border-top:none;padding:0in 3.5pt 0in 3.5pt;height:70.6pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Establish the environment to support a statewide precinct part layer.
</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
</td>
<td width="198" valign="top" style="width:148.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:70.6pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Items is required to be in place before adopting the
<i>recommended approach for creating and maintaining a statewide precinct layer</i>.<o:p></o:p></span></p>
</td>
<td width="171" valign="top" style="width:128.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:70.6pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
<td width="111" valign="top" style="width:83.15pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:70.6pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;margin-right:20.0pt;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
</tr>
<tr style="page-break-inside:avoid;height:67.9pt">
<td width="192" valign="top" style="width:2.0in;border:solid windowtext 1.0pt;border-top:none;padding:0in 3.5pt 0in 3.5pt;height:67.9pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Establish a process for creating and maintaining the layer over time.</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
</td>
<td width="198" valign="top" style="width:148.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:67.9pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Item is required to be in place before adopting the
<i>recommended approach for creating and maintaining a statewide precinct layer</i>.<o:p></o:p></span></p>
</td>
<td width="171" valign="top" style="width:128.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:67.9pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
<td width="111" valign="top" style="width:83.15pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:67.9pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;margin-right:20.0pt;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
</tr>
<tr style="page-break-inside:avoid;height:166.45pt">
<td width="192" valign="top" style="width:2.0in;border:solid windowtext 1.0pt;border-top:none;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Statewide Boundary map Layer</span></u></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">:
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The statewide precinct layer is first defined by a statewide county boundary GIS map layer. The county boundary layer
defines the boundaries of each county and more importantly, defines the boundary relationship between adjacent counties. Adjacent counties must use identical coordinates for the vertices of common boundaries so that boundaries in common are coincident.<o:p></o:p></span></p>
</td>
<td width="198" valign="top" style="width:148.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
</td>
<td width="171" valign="top" style="width:128.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
<td width="111" valign="top" style="width:83.15pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;margin-right:20.0pt;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
</tr>
<tr style="page-break-inside:avoid;height:166.45pt">
<td width="192" valign="top" style="width:2.0in;border:solid windowtext 1.0pt;border-top:none;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Attribute Naming Convention</span></u></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">:
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">To utilize a statewide precinct map layer, the name of the attribute for precinct name must be standardized and defined
so that precincts are identified in a standard format across the state.<o:p></o:p></span></p>
</td>
<td width="198" valign="top" style="width:148.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
</td>
<td width="171" valign="top" style="width:128.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
<td width="111" valign="top" style="width:83.15pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;margin-right:20.0pt;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
</tr>
<tr style="page-break-inside:avoid;height:93.1pt">
<td width="192" valign="top" style="width:2.0in;border:solid windowtext 1.0pt;border-top:none;padding:0in 3.5pt 0in 3.5pt;height:93.1pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">County/State Preparation</span></u></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">:
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The first step for the Counties or State is to create a layer with the standard attribute column name for the precinct
part name. <o:p></o:p></span></p>
</td>
<td width="198" valign="top" style="width:148.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:93.1pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
</td>
<td width="171" valign="top" style="width:128.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:93.1pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
<td width="111" valign="top" style="width:83.15pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:93.1pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;margin-right:20.0pt;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
</tr>
<tr style="page-break-inside:avoid;height:166.45pt">
<td width="192" valign="top" style="width:2.0in;border:solid windowtext 1.0pt;border-top:none;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The next step is
<b>to ensure the precinct map layer is contained within the statewide county boundary map</b> for each county. This may require adjusting the boundaries of the precincts on the perimeter of the county that is unlikely to affect any voter eligibility. If any
adjustment does impact a voter, this serves to highlight an error somewhere in the data ‘stack up’ and should be investigated.
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Once the precinct attribute column name is standardized and the precinct layer fits within the statewide county boundary
map, the county layer is ready to be submitted for the use by the statewide layer.<o:p></o:p></span></p>
</td>
<td width="198" valign="top" style="width:148.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
</td>
<td width="171" valign="top" style="width:128.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
<td width="111" valign="top" style="width:83.15pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;margin-right:20.0pt;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
</tr>
<tr style="page-break-inside:avoid;height:166.45pt">
<td width="192" valign="top" style="width:2.0in;border:solid windowtext 1.0pt;border-top:none;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="Default" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<b><u><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:windowtext">State Level Preparation and Layer Creation</span></u></b><b><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:windowtext">:</span></b><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:windowtext">
<o:p></o:p></span></p>
<p class="Default" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:windowtext">In preparation for the state to receive precinct layers from the counties, or to manage county layers created at the state level, the
<b>State needs to set up networked data repository. </b>This can either be a website, FTP site, or some other accessible data repository. A more ‘enterprise-type’ of approach is possible by employing a third-party tool, such as ESRI’s ArcGIS Portal or ArcGIS
Online (AGOL), which is ESRI's solution for a user-friendly user interface and provides access to GIS data stored in the cloud.
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
</td>
<td width="198" valign="top" style="width:148.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">As the layers are received from the counties or generated by the State,
<b>a review or analysis of the layer is required if submitted by a County.</b> This ensures the layer meets the requirements for adding it to the statewide layer. Any deviations are communicated back to the County or addressed by the State until all issues
are resolved. Once a county precinct map is approved, it is stored in a manner that supports traceability and version control.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
</td>
<td width="171" valign="top" style="width:128.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
<td width="111" valign="top" style="width:83.15pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;margin-right:20.0pt;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
</tr>
<tr style="page-break-inside:avoid;height:166.45pt">
<td width="192" valign="top" style="width:2.0in;border:solid windowtext 1.0pt;border-top:none;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Once all precinct layers are received or generated, reviewed and approved, the State needs to perform a ‘union’ function
within ArcGIS, which will merge the county precinct layers into a single layer. Since the individual county layers have been fitted to the statewide county boundary layer, the individual precinct layers will form the statewide precinct layer. The statewide
precinct layer is now ready for publication.<o:p></o:p></span></p>
<p class="Default" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<b><u><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif;color:windowtext"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
</td>
<td width="198" valign="top" style="width:148.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
</td>
<td width="171" valign="top" style="width:128.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
<td width="111" valign="top" style="width:83.15pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;margin-right:20.0pt;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
</tr>
<tr style="page-break-inside:avoid;height:166.45pt">
<td width="192" valign="top" style="width:2.0in;border:solid windowtext 1.0pt;border-top:none;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Maintaining the Statewide Precinct Layer:</span></u></b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">
<o:p></o:p></span></u></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">As noted above, the State has saved all individual county precinct layers in a version-controlled directory. If at
some point a county, or counties, have a change to their precinct layer, they will submit the new layer to the State or the State will revise the layer(s). At this point, the State will create a new revision directory and save the newly submitted layer(s).
The State then copies all the unchanged county layers to the revision directory, performs the ArcGIS union function and publishes the new layer. It is recommended that the State document a ‘version control’ process to govern the creation and archiving previous
statewide precinct layers.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
</td>
<td width="198" valign="top" style="width:148.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
</td>
<td width="171" valign="top" style="width:128.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
<td width="111" valign="top" style="width:83.15pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;margin-right:20.0pt;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
</tr>
<tr style="page-break-inside:avoid;height:166.45pt">
<td width="192" valign="top" style="width:2.0in;border:solid windowtext 1.0pt;border-top:none;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="Default" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<b><u><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Organizational Structure for Data Management:
<o:p></o:p></span></u></b></p>
<p class="Default" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">The above section generally relates to management of GIS data. Implementing precinct assignment for point addresses using GIS precinct map layers for a statewide voter registration
system requires an entity be designated as a Data Administrator. The Data Administrator is responsible for:
<o:p></o:p></span></p>
</td>
<td width="198" valign="top" style="width:148.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<ul type="disc">
<li class="Default" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%;mso-list:l0 level1 lfo3">
<span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Receiving or generating individual map layers;
<o:p></o:p></span></li><li class="Default" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%;mso-list:l0 level1 lfo3">
<span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Ensuring the map layers meet the requirements;
<o:p></o:p></span></li><li class="Default" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%;mso-list:l0 level1 lfo3">
<span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif">Maintain historical submitted map layers;
<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Make the map layers available for incorporation into the statewide voter registration system.<o:p></o:p></span></p>
</td>
<td width="171" valign="top" style="width:128.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
<td width="111" valign="top" style="width:83.15pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:166.45pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;margin-right:20.0pt;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
</tr>
<tr style="page-break-inside:avoid;height:12.0pt">
<td width="561" colspan="3" valign="top" style="width:420.85pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 3.5pt 0in 3.5pt;height:12.0pt">
<p class="Tblnormal10" align="right" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-align:right;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif">TOTAL<o:p></o:p></span></b></p>
</td>
<td width="111" valign="top" style="width:83.15pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 3.5pt 0in 3.5pt;height:12.0pt">
<p class="Tblnormal10" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:105%">
<b><span lang="EN-CA" style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>