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<p class="MsoNormal">Good afternoon GPL!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I’m working with our policy person in the agency and we’ve been discussing the aspects of record retention and looking to further define and refine our records retention processes for data within our agency. As such, I was curious to hear
how you all are dealing with records retention for your GIS files and applications. Here’s a few questions that I have for you all:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Do you have specific policies in place dealing with these apps and data?
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">How do you roll off data that is outside of the records retention policies?
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">What do you do with your applications that you’ve built in systems like ArcGIS Online or self hosted?
<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">How do you retain these applications?
<o:p></o:p></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Have you been dealing with anything associated with transfer of data to the state archives?
<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">How have you handled that?<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="margin-left:.1in;line-height:115%"><b><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif">Daniel Stoelb (he/him) | GIS Program Coordinator<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.1in;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif">Information Technology Section<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.1in;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif">Oregon Department of Emergency Management<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.1in;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif">Cell: 971-719-0917<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.1in;line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif"><a href="mailto:daniel.stoelb@oem.oregon.gov"><span style="color:blue">daniel.stoelb@oem.oregon.gov</span></a>
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="https://forms.office.com/pages/responsepage.aspx?id=Mmk_qnz6tEegzqWYytFhzzNXvL41g75Orn5UfgWYg3RUNFYzRTJQRzAyRlI4OVk3SFhKTEhMVlhGNS4u" title="https://forms.office.com/pages/responsepage.aspx?id=Mmk_qnz6tEegzqWYytFhzzNXvL41g75Orn5UfgWYg3RUNFYzRTJQRzAyRlI4OVk3SFhKTEhMVlhGNS4u"><i><span style="color:windowtext;text-decoration:none"><img border="0" width="108" height="34" style="width:1.125in;height:.3583in" id="Picture_x0020_5" src="cid:image006.jpg@01DC8BA7.8546EF10" alt="How was the service you received from OEM"></span></i></a><i><o:p></o:p></i></span></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">How was the service you received from OEM? Take our
</span></i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="https://forms.office.com/pages/responsepage.aspx?id=Mmk_qnz6tEegzqWYytFhzzNXvL41g75Orn5UfgWYg3RUNFYzRTJQRzAyRlI4OVk3SFhKTEhMVlhGNS4u"><i><span style="color:blue">Customer Satisfaction
Survey</span></i></a><i>.<br>
<br>
</i><o:p></o:p></span></p>
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<p class="MsoNormal"><b><i><span style="font-size:10.0pt;font-family:inherit;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">OEM GIS Hub:</span></i></b><span style="font-size:10.0pt;font-family:inherit;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none"> <u><span style="color:blue"><a href="https://oregon-oem-geo.hub.arcgis.com/"><span style="color:blue">https://oregon-oem-geo.hub.arcgis.com</span></a></span></u></span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black;mso-ligatures:none"> </span><span style="color:black"><a href="https://outlook.office.com/bookwithme/user/646b6494c4404ffa8afeaaf0f0ed6209@oem.oregon.gov?anonymous&ep=bwmEmailSignature"><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif;color:blue;border:none windowtext 1.0pt;padding:0in;text-decoration:none"><img border="0" width="20" height="20" style="width:.2083in;height:.2083in" id="Picture_x0020_7" src="cid:image007.png@01DC8BA7.8546EF10"></span></a></span><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif;color:black;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif;color:#0078D4;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none"><a href="https://outlook.office.com/bookwithme/user/646b6494c4404ffa8afeaaf0f0ed6209@oem.oregon.gov?anonymous&ep=bwmEmailSignature"><span style="color:#0078D4">Book
time to meet with me</span></a></span><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif;color:black;mso-ligatures:none"><o:p></o:p></span></p>
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